Teams - Create private and shared channels Tutorial
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Teams - Understand the differences between Connectors, Applications and Tabs
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Teams - Respect your right to disconnect with Insights
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Teams - Change application settings
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Teams - Manage accessibility settings
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Teams - Set up and customize your teams
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Teams - How to start a Teams meeting from Klaxoon?
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Teams - How to integrate Klaxoon directly into a Teams meeting?
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Teams - Use Microsoft Whiteboard in meetings
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Protect a document shared by password
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Create and manage team channel
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Viva Connections in Microsoft Teams
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Do I share with OneDrive, SharePoint, or TEAMS?
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How to search a file in all channels
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Restrict a document to reading only
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Restrict a folder/document to certain members of your team
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Making Phone Calls
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How to set quiet hours
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Managing Several Calls at the Same Time
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Viva Connections for your colleague
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Forwarding Calls to Another Phone Number
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Use template to prepare your Agile SCRUM meeting
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Transferring a Call
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Inviting Other People to an Ongoing Call
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Accessing the Voicemail
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Forwarding Calls to a Call Group
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Receiving Phone Calls
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Changing Voicemail Greeting
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Receiving Phone Calls on the Mobile Application
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Forwarding Calls to the Voicemail
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Ringing Another Number Simultaneously
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Define your status message
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Adjusting Audio Devices
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Turning Off Call Forwarding
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Putting on Hold & Muting Microphone
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Blocking Specific Phone Numbers
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Join a meeting as a participant
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Edit and enhance messages
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Create a team using a template
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Plan a meeting based on a conversation
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Synchronize only one channel
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Interact in conversations
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Find content and people
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Customize notifications
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Schedule private or team meetings
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Pin a channel to your favorites
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Start an instant meeting
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Add channels and tabs
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Presentation of different tools in a meeting
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View events
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Automatically record a meeting
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Create a team and add members
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Manage accessibility settings
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Reply to and react to a Teams conversation in an e-mail
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Creating and Joining a Meeting
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Create, manage and set up a breakout room
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Edit photo in Teams
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Creating or Joining a Team
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Responding or Reacting to a Message
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Overview of conversations
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Manage a meeting
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How to integrate Klaxoon directly into a Teams meeting?
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Use Microsoft Whiteboard in meetings
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How to add Klaxoon to a current Teams meeting?
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Finding and Installing Teams for Mobile
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Change application settings
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Chancing Your Status
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Respect your right to disconnect with Insights
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Share content in meetings
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Private and small group chats
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Take notes in meetings
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Manage your teams
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Invite external guests
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Interface Overview
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Set up breakout rooms before the meeting
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How to start a Teams meeting from Klaxoon?
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Presentation of the desktop application
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Introduction to Teams
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Enabling Subtitles During a Meeting
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Manage privacy settings
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Use a background image during a video call
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Starting a Conversation
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File Management
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Finding Help?
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Interact in a conversation
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Understand the differences between Connectors, Applications and Tabs
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Isolate a conversation window
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Collaborate within a conversation with Microsoft Loop
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Retrieve items saved in a breakout room
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Disabling Conversation Notifications
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Use and co-edit files
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Set up and customize your teams
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Get feedback from your coworkers with Forms questionnaires
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Managing Teams and Channels
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Manage team files
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Generate automatic translations and transcriptions in a meeting
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Generate a presence report
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Posting in a Channel
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Enabling Mobile Notifications
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Sharing Content in a Meeting
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Apply a Specific Policy to a User
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Understand and Secure Information Sharing in Instant Messaging
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Register as a Participant in a Teams Webinar
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Schedule Message Delivery
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Make a New Approval Request
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Send an Email to a Team
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Store files in conversations
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Searching for Items or People
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Create Approval Templates
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Following your activities and your team's activities
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Creating a Channel
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Copilot in Teams Conversations
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Create and Send Signatures with Dedicated Services
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Copilot After Teams Meetings
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Copilot During Teams Meetings
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Enable Klaxoon as an App in Teams
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Use Commands and Keyboard Shortcuts
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Integrate Klaxoon in a Teams Channel
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Use Viva Insights in Conversations
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Use Connectors to Receive Notifications
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Use Templates for Document Creation
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Manage Document Approval
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Start and Manage Your Event with Multiple People
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Participate in a Town Hall
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When and Why to Use Town Hall
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Differentiate Between Meeting Types
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Communicate Behind the Scenes
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Moderate the Chat During a Town Hall
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Analyze Team Dynamics
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Manage Privacy in Private Channels
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Centralize Important Events in a Single Channel Calendar
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Restrict a Document to Certain Team Members
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Test Your Event with the Green Room
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Prepare Your Webinar with Microsoft Teams
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Add and Explore Workflows
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End the Event and Gather Statistics
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Secure a Shared Document with a Password
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Set Up Monitoring in a Channel with an RSS Feed
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Plan and Launch a Town Hall
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Ensure Your Webinar Options Before Launching
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Manage Conversation Options
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Start and Manage Your Event Alone
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Manage Storage Spaces on Teams
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Add Interactivity to Your Teams Webinar
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Secure Teams Upon Creation
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Restrict a Document to Read-Only
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Filter Your Document Display
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Customize the Display of the Function Panel
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Manage priority people
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Edit or delete an appointment, meeting or event
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Create an appointment or meeting
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Respond to a meeting
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Manage Teams online meeting options
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Prevent the forwarding of an email
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The New Calendar
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Introduction to the New Features of Microsoft Teams
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Connect Copilot to a third party app
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Sections
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Customizing Views
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Summarize Discussions and Schedule a Meeting Slot
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Recover deleted items
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Recall or replace an e-mail message
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Make changes to a text
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Consult the adoption of Copilot through Viva Insights
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Search from emails with Copilot
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Using Copilot in OneNote with Right-Click
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Organizing OneNote with Copilot
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Tracking changes in a Loop page with Copilot
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
- 01:30
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
- 01:29
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Share Your Calendar
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Use the Scheduling Assistant
- 01:42
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve the Accessibility of Images in Emails
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Create an Email Template
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Create a task from a message
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Share a task list
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Create a task or reminder
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Task Module Overview
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
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Create a reminder for yourself
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Respond to a meeting
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Create an appointment or meeting
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Create different types of events
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Save and Print a Message
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Insert Elements in Emails (Tables, Charts, Images)
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Attach files efficiently in Outlook
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Process an incoming message
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Send an Email and Create a Draft in Outlook
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Organize into Folders
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Set Your Work Hours in Outlook
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Create and add a signature to messages
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Manage new message notifications
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Change the default font of your emails
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Manage Views
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Add and manage multiple accounts on Outlook
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Explore the Interface
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Introduce the new version of Outlook
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Survey Consumer Satisfaction Panel with ChatGPT
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Enhance Your Product on Social Media with ChatGPT
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Write a Product Description with ChatGPT
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Structure Your Product Launch Project
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Initiate a Market Research Study with ChatGPT
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Manage Storage Space
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Objectifs :
This document aims to provide a comprehensive guide on creating and managing private and shared channels within a work team, highlighting their features, limitations, and practical applications for effective collaboration.
Chapitres :
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Introduction to Private Channels
In a collaborative work environment, there are times when team members need to discuss confidential matters without involving the entire group. Private channels serve this purpose, allowing for secure communication and collaboration on sensitive topics. -
Setting Up a Private Channel
Creating a private channel is a straightforward process. Follow these steps: 1. Access the Team management menu. 2. Select 'Add Channel'. 3. Enter a name for the channel and an optional description. 4. Under 'Privacy', choose 'Private'. By selecting 'Private', you will need to manually add members who can access this channel. Once added, team members will receive a notification about the new private channel. -
Identifying Private Channels
Private channels can be easily recognized by a small padlock icon next to their name. This visual cue indicates that the channel is restricted to selected members only. -
Important Considerations for Private Channels
There are several key points to keep in mind regarding private channels: - A private channel cannot be converted into a public channel, and vice versa. The confidentiality status is determined at the time of creation and cannot be changed later. - Each team can have a maximum of 30 private channels. - The number of members allowed in a private channel is limited to 250. -
Creating Shared Channels
If you need to collaborate with someone who is not part of your team, you can create a shared channel. To do this: 1. When creating a channel, select 'Shared'. 2. Add the collaborator who is not in your team. This shared channel will be identifiable by a specific icon. Note that the collaborator will only have access to this shared channel and will not be able to view other channels or resources within the team. -
Conclusion
Private and shared channels are essential tools for maintaining confidentiality and facilitating collaboration in a work environment. Understanding how to create and manage these channels effectively can enhance team communication and ensure that sensitive information is handled appropriately.
FAQ :
What is a private channel?
A private channel is a secure space within a team where only selected members can communicate and collaborate on confidential topics.
How do I create a private channel?
To create a private channel, go to the Team management menu, select 'Add Channel', enter a name and description, and choose 'Private' under Privacy settings.
Can I change a private channel to a public channel?
No, once a private channel is created, it cannot be converted to a public channel. The privacy status is set at creation and cannot be changed afterward.
What is the maximum number of private channels I can have in a team?
You can have a maximum of 30 private channels per team.
What is a shared channel?
A shared channel allows collaboration with individuals who are not part of the team. They can participate in discussions within that specific channel without accessing other team resources.
How do I add a collaborator to a shared channel?
When creating a channel, select 'Shared' and then add the collaborator who is not in your team. They will only have access to that specific channel.
Quelques cas d'usages :
Confidential Project Discussions
A marketing team can use a private channel to discuss sensitive campaign strategies without disclosing information to the entire organization. This ensures that only relevant team members are involved in the discussions.
Collaborating with External Partners
A product development team can create a shared channel to collaborate with external consultants. This allows the consultants to contribute to discussions and provide feedback without accessing other internal resources.
Managing Sensitive Information
An HR team can utilize private channels to handle confidential employee information, ensuring that only authorized personnel can view and discuss sensitive topics.
Limiting Access to Specific Projects
A project team can create multiple private channels for different projects, ensuring that only team members involved in a specific project can access related discussions and files.
Streamlining Communication
Using private channels can help streamline communication within teams by reducing noise from unrelated discussions, allowing team members to focus on their specific tasks.
Glossaire :
Private Channel
A private channel is a restricted communication space within a team where only selected members can participate. It is used for confidential discussions that should not be visible to the entire team.
Team Management Menu
A feature in collaboration tools that allows team leaders to manage team settings, including adding or removing channels and members.
Privacy Settings
Options that determine who can access a channel or resource within a team. In this context, it refers to the choice between creating a private or public channel.
Padlock Icon
An icon that indicates a private channel. It visually signifies that the channel has restricted access.
Shared Channel
A channel that allows collaboration with individuals who are not part of the team. It enables external members to participate in discussions without granting them access to the entire team's resources.
Channel Limitations
Restrictions on the number of private channels (30) and the number of members (250) that can be included in a private channel within a team.