Teams - Create private and shared channels Tutorial

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Objectifs :

This document aims to provide a comprehensive guide on creating and managing private and shared channels within a work team, highlighting their features, limitations, and practical applications for effective collaboration.

Chapitres :

  1. Introduction to Private Channels
    In a collaborative work environment, there are times when team members need to discuss confidential matters without involving the entire group. Private channels serve this purpose, allowing for secure communication and collaboration on sensitive topics.
  2. Setting Up a Private Channel
    Creating a private channel is a straightforward process. Follow these steps: 1. Access the Team management menu. 2. Select 'Add Channel'. 3. Enter a name for the channel and an optional description. 4. Under 'Privacy', choose 'Private'. By selecting 'Private', you will need to manually add members who can access this channel. Once added, team members will receive a notification about the new private channel.
  3. Identifying Private Channels
    Private channels can be easily recognized by a small padlock icon next to their name. This visual cue indicates that the channel is restricted to selected members only.
  4. Important Considerations for Private Channels
    There are several key points to keep in mind regarding private channels: - A private channel cannot be converted into a public channel, and vice versa. The confidentiality status is determined at the time of creation and cannot be changed later. - Each team can have a maximum of 30 private channels. - The number of members allowed in a private channel is limited to 250.
  5. Creating Shared Channels
    If you need to collaborate with someone who is not part of your team, you can create a shared channel. To do this: 1. When creating a channel, select 'Shared'. 2. Add the collaborator who is not in your team. This shared channel will be identifiable by a specific icon. Note that the collaborator will only have access to this shared channel and will not be able to view other channels or resources within the team.
  6. Conclusion
    Private and shared channels are essential tools for maintaining confidentiality and facilitating collaboration in a work environment. Understanding how to create and manage these channels effectively can enhance team communication and ensure that sensitive information is handled appropriately.

FAQ :

What is a private channel?

A private channel is a secure space within a team where only selected members can communicate and collaborate on confidential topics.

How do I create a private channel?

To create a private channel, go to the Team management menu, select 'Add Channel', enter a name and description, and choose 'Private' under Privacy settings.

Can I change a private channel to a public channel?

No, once a private channel is created, it cannot be converted to a public channel. The privacy status is set at creation and cannot be changed afterward.

What is the maximum number of private channels I can have in a team?

You can have a maximum of 30 private channels per team.

What is a shared channel?

A shared channel allows collaboration with individuals who are not part of the team. They can participate in discussions within that specific channel without accessing other team resources.

How do I add a collaborator to a shared channel?

When creating a channel, select 'Shared' and then add the collaborator who is not in your team. They will only have access to that specific channel.

Quelques cas d'usages :

Confidential Project Discussions

A marketing team can use a private channel to discuss sensitive campaign strategies without disclosing information to the entire organization. This ensures that only relevant team members are involved in the discussions.

Collaborating with External Partners

A product development team can create a shared channel to collaborate with external consultants. This allows the consultants to contribute to discussions and provide feedback without accessing other internal resources.

Managing Sensitive Information

An HR team can utilize private channels to handle confidential employee information, ensuring that only authorized personnel can view and discuss sensitive topics.

Limiting Access to Specific Projects

A project team can create multiple private channels for different projects, ensuring that only team members involved in a specific project can access related discussions and files.

Streamlining Communication

Using private channels can help streamline communication within teams by reducing noise from unrelated discussions, allowing team members to focus on their specific tasks.

Glossaire :

Private Channel

A private channel is a restricted communication space within a team where only selected members can participate. It is used for confidential discussions that should not be visible to the entire team.

Team Management Menu

A feature in collaboration tools that allows team leaders to manage team settings, including adding or removing channels and members.

Privacy Settings

Options that determine who can access a channel or resource within a team. In this context, it refers to the choice between creating a private or public channel.

Padlock Icon

An icon that indicates a private channel. It visually signifies that the channel has restricted access.

Shared Channel

A channel that allows collaboration with individuals who are not part of the team. It enables external members to participate in discussions without granting them access to the entire team's resources.

Channel Limitations

Restrictions on the number of private channels (30) and the number of members (250) that can be included in a private channel within a team.

résultat(s)
00:00:02
Private channels within the same work team.
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It is sometimes useful to be able to
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exchange and collaborate on confidential
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aspects or those you do not wish to
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disclose to the entire workgroup.
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To set up a private channel,
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it's very simple.
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Use the Team management menu,
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then choose Add Channel.
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Enter a name for this channel,
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a description if you wish.
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Finally, under Privacy, select Private.
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By choosing this last option,
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you will need to add the members
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who can see this channel.
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Note these members must already be present
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in the team members receive a notification.
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As for any addition to a team's channel,
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the private channel is created.
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You can recognize it by
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the small padlock icon.
00:00:53
Here are some additional important details.
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A private channel cannot be converted
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into a public channel and vice versa.
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It is at creation that you define the
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confidential status of the channel and it
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is not possible to change it afterward.
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Private channels are limited to 30 per team.
00:01:12
The number of members is limited to
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250 in the same private channel.
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Shared Channels.
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If you wish to create a channel but one
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of your collaborators is not in the team,
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you have the option to share a channel.
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To do this, when creating a channel,
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select Shared.
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Then you can add your collaborator
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who is not in your team.
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This shared channel is visible and
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recognizable by the icon located here.
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This collaborator will only have
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access to this channel in this team.
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They will not have access to other
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channels or resources of this team.

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résultat(s)
00:00:02
Canais privados dentro da mesma equipa de trabalho.
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Por vezes, é útil ser capaz de
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trocar e colaborar em assuntos confidenciais
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aspetos ou aqueles que você não deseja
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divulgar para todo o grupo de trabalho.
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Para configurar um canal privado,
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É muito simples.
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Use o menu Gerenciamento de equipe,
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em seguida, escolha Adicionar canal.
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Insira um nome para este canal,
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uma descrição, se desejar.
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Finalmente, em Privacidade, selecione Privado.
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Ao escolher esta última opção,
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você precisará adicionar os membros
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quem pode ver este canal.
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Observe que esses membros já devem estar presentes
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na equipa, os membros recebem uma notificação.
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Quanto a qualquer adição ao canal de uma equipe,
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O canal privado é criado.
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Você pode reconhecê-lo por
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o pequeno ícone de cadeado.
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Aqui estão alguns detalhes adicionais importantes.
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Um canal privado não pode ser convertido
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num canal público e vice-versa.
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É na criação que você define o
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Status confidencial do canal e TI
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não é possível alterá-lo posteriormente.
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Os canais privados estão limitados a 30 por equipa.
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O número de membros está limitado a:
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250 no mesmo canal privado.
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Canais compartilhados.
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Se você deseja criar um canal, mas um
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dos seus colaboradores não está na equipa,
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Você tem a opção de compartilhar um canal.
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Para fazer isso, ao criar um canal,
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selecione Compartilhado.
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Em seguida, você pode adicionar seu colaborador
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que não faz parte da sua equipa.
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Este canal partilhado é visível e
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reconhecível pelo ícone localizado aqui.
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Este colaborador terá apenas
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acesso a este canal nesta equipa.
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Não terão acesso a outros
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canais ou recursos desta equipa.

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