Outlook - Create an e-mail message Video
In this video, you will learn how to create an e-mail message using Microsoft 365. The video covers the steps to compose and send an e-mail, as well as how to add attachments and format the message.
This tutorial will help you become proficient in using Microsoft 365 for e-mail communication, enhancing your productivity and efficiency.
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Outlook - Creating a draft
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Outlook - Organizing in folders
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Outlook - Manage attachments
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Outlook - Saving a message
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Answering a scheduling poll
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Saving a message
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Create a scheduling poll
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Use the scheduling poll dashboard
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Tell me what you want to do
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Discovering the Outlook 2016 interface
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Join a group
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Introducing Outlook
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Accessing applications from a group
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Let Outlook read your emails out loud
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Automatically mark deleted emails as read
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Delay or schedule e-mail sending
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Organizing your messages using rules
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Creating a group
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Manage Your Working Time in MyAnalytics
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Translate your emails into Outlook
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Insert elements into the mails (table, graphic, images)
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How to launch a New Teams Meeting in Outlook
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Sending automatic replies
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Create a task and create a recurring task
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Create and modify a group
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Respond to a meeting
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Creating a draft
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Attach a message, a contact, a file, or a task
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How do I share a document securely with Outlook?
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Organizing in folders
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Using conversation mode
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Calendar delegation
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How do I block a sender?
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Schedule a meeting
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Create a task from a message
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Fill in your work schedules in Outlook
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Export contacts from Outlook
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Manage recurring appointments
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Discover the new simplified ribbon
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Dictate email messages in Outlook
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Recover deleted items
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Schedule sending emails in Outlook
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Display 3 time zones
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Sharing the calendar
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Import contacts into Outlook
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Manage displays
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Creating an e-mail template
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Temporarily turn off notifications
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Clutter
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Publish the calendar
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Junk email
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Quickly sort emails
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Ribbon preview
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Getting Started with Outlook Mobile App
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Using categories
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Introducing Office 365 Groups
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Set or remove reminders
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Create a contact & add and use contacts
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Printing messages
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Cleaning your inbox
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Sorting & searching your mails
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The Bcc field in detail
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Prevent recipients from forwarding emails
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Conduct surveys
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Presentation and discovery of contacts
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Identify meeting members
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Request a read receipt or confirmation of delivery
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Assigning a task
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Custom your personal reminders and notifications
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Create a contact group & Communicate through contact groups (distribution list)
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Open a shared calendar
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Using the Scheduling Assistant
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Create and add a signature to messages
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Show other people's calendar
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Edit and customize views
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How do I recognize a fraudulent email?
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Make your Outlook signature accessible
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Remove a member from a group
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Create an appointment
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Manage attachments
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Prevent forwarding of a meeting
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Having a conversation within a group
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Go further with Outlook Mobile
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How to protect an email by encryption?
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Manage new message notifications
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Outlook Mobile for Daily Use
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Presentation and discovery of the calendar
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Create a meeting in the group calendar
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General security practices in Outlook
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Request a Read Receipt or Delivery Confirmation
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Organize Your Messages with Rules
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Add and manage multiple accounts on Outlook
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Insert Elements in Emails (Tables, Charts, Images)
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Edit or delete an appointment, meeting or event
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Edit and customize views
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Presentation and introduction to the calendar
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Organize into Folders
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Attach files efficiently in Outlook
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Save and Print a Message
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Create an appointment or meeting
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Task Module Overview
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Send an Email and Create a Draft in Outlook
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Change the default font of your emails
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Create and add a signature to messages
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The Bcc Field in Detail
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Sort and filter emails
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Introduce the new version of Outlook
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Share a task list
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Grant delegate access in Microsoft 365 administration
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Set Your Work Hours in Outlook
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Create a task or reminder
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Create different types of events
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Respond to a meeting
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Create a task from a message
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Explore the Interface
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Create a reminder for yourself
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Recover deleted items
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Manage new message notifications
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Search options
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Process an incoming message
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Manage Teams online meeting options
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Manage Views
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Clean Up Your Inbox
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Block a sender
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Use the Meeting Dashboard
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Add a third-party application
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Use a Shared Mailbox
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Calendar Delegation Setup
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Add Accessible Tables and Lists
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Respond to a Meeting Poll
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Send Emails on Behalf of Someone Else
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Create your reservation page for appointment booking (Bookings)
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Create an Email Template
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Automate Routine Actions
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Share a document securely with Outlook
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Open a Shared Calendar
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Create and Manage Appointments in Delegated Calendars
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Send a survey or questionnaire by email
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Improve Email Accessibility
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Share Your Calendar
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Easily Sort Your Mails
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Prepare for Time Out of Office (Viva Insights)
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Translate Emails in Outlook
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Prevent transfer for a meeting
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Use Conversation View
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Dictate Your Email to Outlook
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Use the Immersive Reader Feature
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Identify a fraudulent email
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Use Categories
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Send Automatic Out-of-Office Replies
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Make Your Outlook Signature Accessible
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Create a Meeting Poll
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Mailbox Delegation Setup
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Streamline Note-Taking with OneNote and Outlook
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Improve the Accessibility of Images in Emails
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Protect an email by encrypting
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Respond to invitations as a delegate
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Prevent the forwarding of an email
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Use the Scheduling Assistant
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Provide an overview of best security practices in Outlook
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View Other Calendars
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Respect Your Colleagues' Off Hours (Viva Insights)
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Display Three Time Zones
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Guide to Using the Microsoft Authenticator App
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Concept of Multi-Factor Authentication
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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- Viewed 51 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 47 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 40 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 53 times
-
Share a document securely with Outlook
- 02:21
- Viewed 46 times
-
Block a sender
- 01:54
- Viewed 63 times
-
Identify a fraudulent email
- 02:06
- Viewed 42 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 43 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 38 times
-
Protect an email by encrypting
- 01:10
- Viewed 39 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 36 times
-
Recover deleted items
- 01:09
- Viewed 90 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 51 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 38 times
-
Use a Shared Mailbox
- 01:18
- Viewed 58 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 45 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 53 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 40 times
-
Calendar Delegation Setup
- 01:21
- Viewed 56 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 94 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 61 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 55 times
-
Create a Meeting Poll
- 02:48
- Viewed 40 times
-
Display Three Time Zones
- 01:52
- Viewed 34 times
-
View Other Calendars
- 00:50
- Viewed 35 times
-
Open a Shared Calendar
- 01:29
- Viewed 45 times
-
Share Your Calendar
- 01:54
- Viewed 44 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 36 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 42 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 42 times
-
Translate Emails in Outlook
- 01:32
- Viewed 43 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 40 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 55 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 39 times
-
Improve Email Accessibility
- 02:02
- Viewed 44 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 40 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 43 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 34 times
-
Delay Email Delivery
- 01:10
- Viewed 48 times
-
Use Conversation View
- 01:47
- Viewed 42 times
-
Clean Up Your Inbox
- 01:18
- Viewed 63 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 131 times
-
Use Categories
- 02:51
- Viewed 40 times
-
Easily Sort Your Mails
- 01:38
- Viewed 43 times
-
Automate Routine Actions
- 02:19
- Viewed 46 times
-
Create an Email Template
- 01:40
- Viewed 52 times
-
Create a task from a message
- 02:00
- Viewed 91 times
-
Share a task list
- 03:10
- Viewed 94 times
-
Create a task or reminder
- 01:50
- Viewed 93 times
-
Task Module Overview
- 01:56
- Viewed 101 times
-
Manage Teams online meeting options
- 01:56
- Viewed 84 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 115 times
-
Create a reminder for yourself
- 01:59
- Viewed 90 times
-
Respond to a meeting
- 01:00
- Viewed 92 times
-
Create an appointment or meeting
- 01:44
- Viewed 102 times
-
Create different types of events
- 01:46
- Viewed 92 times
-
Edit and customize views
- 01:55
- Viewed 110 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 109 times
-
Search options
- 01:23
- Viewed 89 times
-
Sort and filter emails
- 02:51
- Viewed 95 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 136 times
-
The Bcc Field in Detail
- 01:53
- Viewed 95 times
-
Save and Print a Message
- 01:48
- Viewed 102 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 121 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 104 times
-
Process an incoming message
- 01:53
- Viewed 84 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 100 times
-
Organize into Folders
- 01:57
- Viewed 105 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 93 times
-
Create and add a signature to messages
- 01:26
- Viewed 98 times
-
Manage new message notifications
- 01:40
- Viewed 89 times
-
Change the default font of your emails
- 01:05
- Viewed 98 times
-
Manage Views
- 02:36
- Viewed 82 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 126 times
-
Explore the Interface
- 03:22
- Viewed 90 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 94 times
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Manage Storage Space
- 02:08
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Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
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Use Documents in a Synchronized Library Folder
- 01:32
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Make a File Request
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Restore Your OneDrive Space
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Find All Shares from the Same Person
- 01:08
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Modify Sharing Rules
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Check Granted Shares
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Protect My Document with a Password and Expiration Date
- 01:02
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
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Use Recycle Bins to Restore Documents
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Search for Documents
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Use Document History or Restore a Document to a Previous Version
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Discover the Meaning of OneDrive Icons
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Sync OneDrive with a Computer
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
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Objectifs :
This document aims to provide a comprehensive guide on how to create and send an email using Outlook, detailing the steps involved, the features available, and tips for efficient email management.
Chapitres :
-
Creating a New Email
To create a new email in Outlook, you can either click the 'New Email' button available in the ribbon or use the keyboard shortcut Control + N. This will open a new email window where you can compose your message. -
Entering Email Details
In the new email window, you will find several fields to fill out: - **Subject Field**: Type the subject of your message here. - **Recipient Fields**: Enter the names or email addresses of the recipients in the 'To', 'CC', and 'BCC' fields, separating different recipients with semicolons. -
Using the Address Book
If you want to find recipients from your address book, click on the address book button located in the ribbon or within the recipient fields. This will allow you to select people to add to your email. You can access both the global address list of your organization and your personal contact list. To add recipients, select them and click 'To' to open the address box. -
Recipient History and Search
As you use Outlook, a history is created that allows you to simply type the first letter of a name to display previously used correspondents. Alternatively, if you prefer not to enter the global address list, you can use the keyboard shortcut Control + K to have Outlook search your contact lists and provide results. -
Choosing the Sending Address
If you have multiple email accounts configured in Outlook, the 'From' field will be available for you to choose which address you want to send the message from. -
Composing Your Message
In the main area of the email window, you can enter your message. You have various formatting tools available to enhance your text. Additionally, you can include attachments stored on your computer or in online storage, add Outlook items such as business cards, include your signature (if configured), or mark your message as high priority. -
Inserting Elements
The 'Insert' tab provides options to include various elements directly in the body of the message, such as links, pictures, or tables. -
Email Options
The 'Options' tab allows you to display or hide the BCC and From fields. You will also find options for confirming receipt and playback of the email. -
Formatting and Review Tools
You can find more formatting tools in the 'Format Text' tab. The 'Review' tab allows you to set a verification language and enable automated text correction. -
Sending Your Email
Once you have completed your email, you can send it by clicking the 'Send' button. Your message will spend a few moments in the Outbox folder before moving to the Sent Items folder.
FAQ :
How do I create a new email in Outlook?
To create a new email in Outlook, you can click the 'New Email' button in the ribbon or use the keyboard shortcut Control N.
What is the difference between To, CC, and BCC fields?
The 'To' field is for primary recipients, the 'CC' field is for secondary recipients who should see the email, and the 'BCC' field is for recipients who should receive the email without others knowing their addresses.
How can I find contacts in my address book?
You can find contacts by clicking on the address book button in the ribbon or in the To, CC, or BCC fields, then selecting the people you want to add.
What should I do if I want to attach a file to my email?
To attach a file, you can use the attachment option in the email composition window to select files from your computer or online storage.
How can I format my email message?
You can format your email message using the various formatting tools available in the Format Text tab of the ribbon.
What happens to my email after I send it?
After you send your email, it will spend a few moments in the Outbox folder before moving to the Sent Items folder.
Can I choose which email address to send from?
Yes, if you have multiple email accounts configured in Outlook, you can select the desired address in the From field before sending your message.
Quelques cas d'usages :
Sending Professional Emails
In a corporate environment, employees can use Outlook to send professional emails to clients and colleagues. By utilizing the To, CC, and BCC fields effectively, they can ensure that the right people receive the necessary information while maintaining confidentiality where needed.
Organizing Team Communication
Project managers can use the address book feature to quickly find and include team members in email communications. This helps streamline communication and ensures that all relevant parties are kept in the loop regarding project updates.
Email Marketing Campaigns
Marketing professionals can use Outlook to send bulk emails to clients. By using the BCC field, they can protect recipients' privacy while still reaching a large audience. Additionally, they can attach promotional materials directly to the email.
Scheduling Meetings
Administrative assistants can use the calendar integration in Outlook to schedule meetings and send invites. By including the meeting details in the email body and attaching relevant documents, they can ensure all participants are well-informed.
Managing Multiple Accounts
Users with multiple email accounts can efficiently manage their communications by selecting the appropriate From address in Outlook. This allows them to maintain professionalism and clarity in their correspondence.
Glossaire :
Ribbon
A user interface element in Microsoft Outlook that contains tabs with various tools and options for composing and managing emails.
Control N
A keyboard shortcut used in Outlook to create a new email message.
Subject Field
The area in an email where the sender types the main topic or purpose of the message.
To, CC, and BCC Fields
Fields in an email where recipients' email addresses are entered. 'To' is for primary recipients, 'CC' (Carbon Copy) is for secondary recipients, and 'BCC' (Blind Carbon Copy) is for recipients who should not see each other's addresses.
Address Book
A feature in Outlook that allows users to access and select contacts stored in their personal or global address lists.
Global Address List
A directory of all email addresses within an organization, accessible to all users.
Control K
A keyboard shortcut in Outlook that allows users to search their contact lists for email addresses.
From Field
The area in an email where the sender can choose which email address to send the message from, especially when multiple accounts are configured.
Attachments
Files or documents that can be included with an email message, which can be stored on a computer or in online storage.
Insert Tab
A section in the Outlook ribbon that allows users to add various elements to the body of an email, such as links, pictures, or tables.
Options Tab
A section in the Outlook ribbon that provides settings for displaying or hiding fields like BCC and From, as well as options for message confirmation.
Format Text Tab
A section in the Outlook ribbon that offers additional formatting tools for text in an email.
Review Tab
A section in the Outlook ribbon that allows users to set a verification language and enable automated text correction.
Outbox Folder
A temporary storage area in Outlook where emails are held before they are sent.
Sent Items Folder
A folder in Outlook where copies of sent emails are stored.