Outlook - Outlook Mobile for Daily Use Tutorial
In this video, you will learn about Outlook Mobile for daily use.
The video covers the features of Outlook Mobile that will be most useful in your daily life.
It starts by showing you how to write a new email, add recipients from the company directory or external contacts, and include attachments like photos.
The video also explains how to manage your inbox, reply to emails, and organize them into different folders.
Additionally, it demonstrates how to access and filter your emails, as well as how to add and save contacts in Outlook Mobile.
This tutorial will help you effectively use Outlook Mobile for your daily email communication and organization.
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Objectifs :
This tutorial aims to familiarize users with the essential features of the Outlook mobile application that can enhance their daily communication and email management.
Chapitres :
-
Introduction to Outlook Mobile Features
In this tutorial, we will explore the key features of the Outlook mobile application that are most useful for your daily life. Upon opening the Outlook app, you will be directed straight to your inbox. -
Composing a New Email
To compose a new email, tap the button located at the top right corner of the screen. Begin by entering one or more recipients in the 'To' line. As you type the name of a contact, Outlook will suggest several people from your company directory. If the desired contact does not appear, tap 'Search Directory' to find more results. You can also add external recipients by entering their email address directly if it's your first time contacting them. Later, we will discuss how to add this person to your Outlook contacts and synchronize them with your phone. -
Writing Your Message
Next, fill in the subject line and write the content of your message. If you need to include a photo for additional context, tap the attachment icon and select 'Take Photo.' Once you confirm, the photo will be automatically added to your email. When you are finished, send your email by tapping the send button, which will return you to your inbox. -
Understanding Your Inbox
Your inbox is divided into two sections: 'Focused' and 'Other.' In the 'Focused' inbox, you will find emails from colleagues, while the 'Other' section contains emails from third-party services, such as newsletters. If you receive a new email, you have several options for replying. Open the email and tap 'Reply' to send a message back. Alternatively, tapping the arrow on the left reveals more options, such as 'Forward' to resend the message and its attachments, or 'Edit Recipients' to reply while adding other contacts. -
Organizing Your Emails
To manage a high volume of emails, it is advisable to sort them into different folders. Select an email, then choose 'Move to Folder' to create a new folder and name it. Your email will be transferred to this new folder. To view all your folders, tap your profile picture to access the menu, where you will find a list of all created folders. You can also filter your emails for easier navigation by tapping the filter button and selecting options such as 'Unread' for unopened emails, 'Flagged' for emails with tasks, or 'Attachments' to show only emails with attachments. To remove a filter, tap 'Clear.' -
Managing Your Contacts
To view your contacts in Outlook, tap the magnifying glass icon to display the list of all your Outlook contacts. To add a new contact, tap the add symbol at the top right or use the search tab to find the create button. Note that Outlook requires permission to access your phone's contact list, which can be set in your phone's settings. After entering the contact information, tap 'Done' to save it. Your new contact will be added to your Outlook directory. Additionally, you can save the contacts created in Outlook to your iPhone's directory by going to your application settings and selecting 'Save Contacts' in your account settings.
FAQ :
What is Outlook Mobile?
Outlook Mobile is a mobile application developed by Microsoft that allows users to manage their emails, contacts, and calendars directly from their smartphones.
How do I add a new contact in Outlook Mobile?
To add a new contact in Outlook Mobile, tap the add symbol at the top right or use the create button in the search tab. You will need to authorize the app to access your phone's contact list.
What is the Focused Inbox feature?
The Focused Inbox feature in Outlook separates your important emails from less important ones, categorizing them into 'Focused' and 'Other' sections for easier management.
How can I filter my emails in Outlook Mobile?
You can filter your emails by tapping the filter button and selecting options such as unread emails, flagged emails, or emails with attachments.
Can I send attachments in my emails using Outlook Mobile?
Yes, you can send attachments in your emails by selecting the attachment icon and choosing to take a photo or select a file from your device.
How do I organize my emails into folders?
To organize your emails into folders, select an email, tap 'move to folder', and then create a new folder or select an existing one to transfer the email.
Quelques cas d'usages :
Managing Work Emails
Professionals can use Outlook Mobile to efficiently manage their work emails by utilizing the Focused Inbox feature to prioritize important messages and filter out less relevant ones.
Collaborating with External Contacts
When working with external clients or partners, users can easily add new contacts by entering their email addresses and later synchronizing them with their phone's contact list for seamless communication.
Organizing Email Correspondence
Users can create folders to categorize emails based on projects or clients, helping to keep their inbox organized and making it easier to locate important messages.
Sending Multimedia Emails
In scenarios where visual information is crucial, users can take photos directly within the Outlook app and attach them to emails, enhancing communication with recipients.
Filtering Important Messages
By using the filter feature, users can quickly find unread emails or those with attachments, improving their efficiency in managing high volumes of emails.
Glossaire :
Outlook Mobile
A mobile application developed by Microsoft that allows users to manage their emails, contacts, and calendars on their smartphones.
Inbox
The main folder in an email application where incoming emails are received and stored.
Recipient
The person or entity to whom an email is addressed.
Focused Inbox
A feature in Outlook that separates important emails from less important ones, categorizing them into 'Focused' and 'Other' sections.
Attachments
Files or images that are sent along with an email message.
Folders
Organizational units within an email application that help users categorize and store emails.
Contacts
Individuals or entities saved in the email application that can be easily accessed for sending emails.
Synchronization
The process of ensuring that data, such as contacts, is consistent and up-to-date across multiple devices.
Filter
A tool that allows users to sort and display emails based on specific criteria, such as unread status or attachments.