Forms - Set up your survey or quiz before sharing it to collect responses Tutorial

In this video, you will learn how to set up your survey or quiz before sharing it to collect responses.
The video covers the various settings and features available in Microsoft Forms for creating quizzes.
You can define who can fill out the form, choose to collect submissions anonymously, and limit responses to one per person.
Additionally, you can set a start and end date for the quiz and customize the thank you message.
The video also explains how to shuffle questions and show a progress bar.
Finally, you can enable response receipts and smart notification emails to track response status.
This tutorial will help you effectively set up your survey or quiz and collect responses.

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Objectifs :

This document aims to provide a comprehensive guide on how to create and configure surveys and quizzes in Microsoft Forms, focusing on sharing settings, response management, and customization options.

Chapitres :

  1. Introduction to Microsoft Forms
    Microsoft Forms is a powerful tool for creating surveys and quizzes that can be easily shared with colleagues. This guide will walk you through the essential steps to set up your forms effectively before sharing them.
  2. Adjusting Sharing Settings
    Before submitting your survey or quiz, it is crucial to adjust the sharing settings. To do this, open the 'More Form Settings' menu and select 'Settings'. Here, you will find various features to customize your form.
  3. Quiz Configuration Options
    When creating a quiz, the first option allows responders to see the results and correct answers immediately after submission. You can define who can fill out the form, with options including: - **Anyone can respond**: This option is unavailable if your form includes an upload file field, as it requires users to have a Microsoft account. - **Collect usernames or anonymous submissions**: Choose whether to gather usernames or allow anonymous responses. - **Limit submissions**: You can restrict responses to one per person. - **Specific people in my organization**: This option ensures that only company employees can access the quiz.
  4. Response Management
    Define how users will respond to the form. Ensure the 'Accept Answers' box is checked to allow responses. Unchecking this box will prevent recipients from viewing and responding to the form. You can also personalize the thank you message and set a time limit for quiz submissions, including: - **Start and end dates**: Specify when the quiz will be available. - **Time duration**: For example, you can give responders 60 minutes to complete the quiz, after which their responses will be auto-submitted.
  5. Question Order and Progress Tracking
    You can shuffle questions to present them in a different order each time or lock a range of questions to maintain their order. Additionally, you can show a progress bar to indicate how much time is left for responders, which is only available for multi-page surveys or quizzes.
  6. Finalizing Your Quiz
    To conclude, you can set a message for respondents who have completed the quiz. In the final tab, configure response receipts by allowing users to download a PDF of their responses. You can also request email notifications for each response and enable smart notification emails to track response status, particularly for forms distributed through channels like Microsoft Teams.
  7. Conclusion
    Now that you know how to set up your survey or quiz in Microsoft Forms, you are ready to share it with your colleagues. For further guidance on sending and collecting responses, refer to another video tutorial.

FAQ :

How do I share my Microsoft Forms survey or quiz?

To share your Microsoft Forms survey or quiz, adjust the sharing settings by opening the More Form Settings menu, selecting Settings, and defining who can fill out the form. You can choose options like 'Anyone can respond' or limit it to specific people in your organization.

Can I collect anonymous responses in Microsoft Forms?

Yes, you can collect anonymous responses by selecting the option to not obtain usernames. However, if your form includes an upload file field, this option will not be available.

What happens if I set a timer for my quiz?

If you set a timer for your quiz, respondents will have a limited amount of time to complete it. Once the timer ends, their responses will be automatically submitted, and they will not be able to edit their answers.

How can I personalize the thank you message in Microsoft Forms?

You can personalize the thank you message by navigating to the settings of your form and entering your custom message in the designated field.

Is it possible to shuffle questions in my quiz?

Yes, you can shuffle questions in your quiz to present them in a different order each time. You can choose to shuffle all questions or lock certain questions in a specific order.

Quelques cas d'usages :

Employee Training Feedback

Use Microsoft Forms to create a survey for employees to provide feedback on training sessions. This can help improve future training programs and ensure they meet employee needs.

Event Registration

Create a quiz for event registration that collects participant information and preferences. This can streamline the registration process and help organizers plan better.

Customer Satisfaction Survey

Deploy a customer satisfaction survey using Microsoft Forms to gather feedback on products or services. This data can be analyzed to enhance customer experience and address any issues.

Market Research

Utilize Microsoft Forms to conduct market research by creating surveys that gather insights on consumer preferences and trends, aiding in strategic decision-making.

Quiz for Knowledge Assessment

Design a quiz to assess knowledge on a specific topic within your organization. This can help identify training needs and measure employee understanding of key concepts.

Glossaire :

Microsoft Forms

A web-based application that allows users to create surveys, quizzes, and polls, and collect responses from participants.

Sharing Settings

Options that determine who can access and respond to a form, including settings for anonymous responses and user identification.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device.

Response Receipt

A confirmation sent to users after they submit their responses, which can include a downloadable PDF of their answers.

Timer

A feature that limits the time respondents have to complete a quiz or survey, after which their responses are automatically submitted.

Progress Bar

A visual indicator that shows respondents how much of the survey or quiz they have completed and how much time they have left.

Multi-page Survey

A survey or quiz that is divided into multiple sections or pages, allowing for a more organized response process.

Smart Notification Emails

Automated emails that provide updates on the status of responses collected through forms, particularly useful for tracking engagement.

résultat(s)
00:00:00
The whole point of creating surveys and
00:00:02
quizzes in Microsoft Forms is that we can
00:00:05
easily share them with our colleagues.
00:00:07
For submitting your survey or quiz,
00:00:09
however, adjust the sharing settings first.
00:00:12
To do this, open the More Form Settings menu,
00:00:15
then select Settings.
00:00:16
Here you have a bunch of features.
00:00:19
You are creating a quiz.
00:00:21
The first option lets responders.
00:00:23
See the results and correct answers
00:00:25
soon after submitting the quiz.
00:00:27
Then get to define who can
00:00:29
fill out this form.
00:00:30
The anyone can respond option
00:00:32
will not be available if your form
00:00:35
contains an upload file field,
00:00:36
as this feature stores documents
00:00:38
directly to your OneDrive space,
00:00:40
including the name,
00:00:41
last name and e-mail the associated user.
00:00:44
This means that all users must be part
00:00:46
of your business strategy and have a
00:00:48
Microsoft account to take this quiz.
00:00:50
In which case this option will
00:00:52
be checked by default.
00:00:53
You can then choose to obtain users
00:00:56
names or collect submissions anonymously.
00:00:59
In addition,
00:01:00
you can limit submissions to one
00:01:02
response per person.
00:01:04
Lastly,
00:01:04
specific people in my organization
00:01:06
can respond means that only company
00:01:09
employees can take this quiz.
00:01:11
External parties will not have
00:01:13
access to this form.
00:01:15
In this next step,
00:01:16
define how your users will be
00:01:18
able to respond to the form.
00:01:20
As long as the Accept Answers box is checked,
00:01:23
it will be possible for your colleagues
00:01:25
to access and respond to the form.
00:01:27
Just uncheck this box to no
00:01:30
longer receive a response.
00:01:31
A message informs you that recipients can
00:01:34
no longer view and respond to your form.
00:01:37
You can personalize your thank you message.
00:01:40
You can also limit quiz submission
00:01:41
time with a start date
00:01:47
and an end date.
00:01:52
With set time duration, responders can
00:01:55
fill in the form during the set time.
00:01:57
Editing is not allowed after the timer ends.
00:02:00
For example, let's give them
00:02:02
60 minutes to take this quiz.
00:02:04
Their responses will be
00:02:05
autosubmitted when the timer is up.
00:02:07
Depending on how your form is set up,
00:02:09
you can choose to shuffle questions so that
00:02:12
they appear in a different order each time.
00:02:14
You can shuffle all questions.
00:02:17
Or you can lock a range of questions so that
00:02:20
they are always presented in the same order.
00:02:23
You can show a progress bar
00:02:25
to give responders an idea of
00:02:26
how much time they have left.
00:02:28
Keep in mind that this option is only
00:02:31
available for multi page surveys,
00:02:32
forms, or quizzes.
00:02:35
Depending on how your survey is configured,
00:02:38
you can let your users send
00:02:40
multiple responses or choose to
00:02:42
hide A dedicated button.
00:02:43
To finish,
00:02:44
you can set the message that will be
00:02:46
shown to people who have responded
00:02:48
to your quiz In this last tab,
00:02:51
you can set your response receipts.
00:02:54
By checking this box,
00:02:55
you allow users to download a PDF file
00:02:58
of their responses once they arrive.
00:03:00
On the thank you page at the end of the form,
00:03:04
you can also request e-mail
00:03:06
notification of each response.
00:03:08
Lastly,
00:03:08
you can get smart notification emails.
00:03:11
To track response status.
00:03:12
Keep in mind that this option is
00:03:14
only available for forms distributed
00:03:16
through invitation channels.
00:03:18
Microsoft Teams for example,
00:03:21
now you know how to set up your
00:03:22
survey or quiz before sharing it.
00:03:24
To collect responses.
00:03:26
Find out in another video tutorial
00:03:29
how to send and collect responses.

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résultat(s)
00:00:00
O objetivo de criar pesquisas e
00:00:02
quizzes no Microsoft Forms é que podemos
00:00:05
Partilhe-os facilmente com os nossos colegas.
00:00:07
Para enviar sua pesquisa ou questionário,
00:00:09
no entanto, ajuste as configurações de compartilhamento primeiro.
00:00:12
Para fazer isso, abra o menu Mais configurações de formulário,
00:00:15
em seguida, selecione Configurações.
00:00:16
Aqui você tem um monte de recursos.
00:00:19
Está a criar um questionário.
00:00:21
A primeira opção permite responder.
00:00:23
Veja os resultados e as respostas corretas
00:00:25
logo após submeter o questionário.
00:00:27
Então começa a definir quem pode
00:00:29
Preencha este formulário.
00:00:30
A opção Qualquer pessoa pode responder
00:00:32
não estará disponível se o seu formulário
00:00:35
contém um campo de arquivo de upload,
00:00:36
como este recurso armazena documentos
00:00:38
diretamente para o seu espaço no OneDrive,
00:00:40
incluindo o nome,
00:00:41
sobrenome e e-mail do usuário associado.
00:00:44
Isso significa que todos os usuários devem fazer parte
00:00:46
da sua estratégia de negócio e ter uma
00:00:48
Conta Microsoft para responder a este teste.
00:00:50
Nesse caso, esta opção
00:00:52
ser verificado por padrão.
00:00:53
Em seguida, você pode optar por obter usuários
00:00:56
nomeia ou recolhe envios anonimamente.
00:00:59
Além disso
00:01:00
você pode limitar os envios a um
00:01:02
resposta por pessoa.
00:01:04
Por último,
00:01:04
pessoas específicas na minha organização
00:01:06
pode responder significa que apenas a empresa
00:01:09
Os funcionários podem responder a este questionário.
00:01:11
As entidades externas não terão
00:01:13
acesso a este formulário.
00:01:15
Nesta próxima etapa,
00:01:16
Defina como seus usuários serão
00:01:18
capaz de responder ao formulário.
00:01:20
Desde que a caixa Aceitar respostas esteja marcada,
00:01:23
será possível para os seus colegas
00:01:25
para aceder e responder ao formulário.
00:01:27
Apenas desmarque esta caixa para não
00:01:30
mais tempo receber uma resposta.
00:01:31
Uma mensagem informa que os destinatários podem
00:01:34
não mais visualizar e responder ao seu formulário.
00:01:37
Pode personalizar a sua mensagem de agradecimento.
00:01:40
Também pode limitar a submissão de questionários
00:01:41
Hora com uma data de início
00:01:47
e uma data de término.
00:01:52
Com a duração de tempo definida, os respondedores podem
00:01:55
Preencha o formulário durante o tempo definido.
00:01:57
A edição não é permitida após o término do temporizador.
00:02:00
Por exemplo, vamos dar-lhes
00:02:02
60 minutos para responder a este questionário.
00:02:04
As suas respostas serão
00:02:05
autoenviado quando o temporizador está ativo.
00:02:07
Dependendo de como o formulário está configurado,
00:02:09
Você pode optar por embaralhar as perguntas para que
00:02:12
eles aparecem em uma ordem diferente a cada vez.
00:02:14
Você pode embaralhar todas as perguntas.
00:02:17
Ou você pode bloquear uma série de perguntas para que
00:02:20
são sempre apresentados pela mesma ordem.
00:02:23
Você pode mostrar uma barra de progresso
00:02:25
para dar aos respondentes uma ideia de
00:02:26
quanto tempo lhes resta.
00:02:28
Tenha em mente que esta opção é apenas
00:02:31
disponível para inquéritos de várias páginas,
00:02:32
formulários ou questionários.
00:02:35
Dependendo de como sua pesquisa está configurada,
00:02:38
Você pode permitir que seus usuários enviem
00:02:40
respostas múltiplas ou optar por
00:02:42
ocultar Um botão dedicado.
00:02:43
Para finalizar,
00:02:44
você pode definir a mensagem que será
00:02:46
mostrado às pessoas que responderam
00:02:48
para o seu questionário Nesta última aba,
00:02:51
Você pode definir seus recibos de resposta.
00:02:54
Ao marcar esta caixa,
00:02:55
você permite que os usuários baixem um arquivo PDF
00:02:58
das suas respostas assim que chegam.
00:03:00
Na página de agradecimento no final do formulário,
00:03:04
Você também pode solicitar e-mail
00:03:06
notificação de cada resposta.
00:03:08
Por último,
00:03:08
Você pode receber e-mails de notificação inteligentes.
00:03:11
Para acompanhar o status da resposta.
00:03:12
Tenha em mente que esta opção é
00:03:14
Disponível apenas para formulários distribuídos
00:03:16
através de canais de convite.
00:03:18
Microsoft Teams, por exemplo,
00:03:21
Agora você já sabe como configurar o seu
00:03:22
pesquisa ou questionário antes de compartilhá-lo.
00:03:24
Para recolher respostas.
00:03:26
Descubra em outro vídeo tutorial
00:03:29
como enviar e recolher respostas.

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