Teams - Communicate Behind the Scenes Tutorial
Communicate effectively using chat during live broadcasts. Stay in touch with organizers and presenters, even from a distance. Find out how to optimize your communication during live events.
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Overview of conversations
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Guide to Using the Microsoft Authenticator App
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Microsoft Copilot Academy
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Understand the Specifics and Requirements of Desktop Flows
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Add Conditional “IF” Actions in Power Automate
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Calendar Delegation Setup
- 01:21
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Grant delegate access in Microsoft 365 administration
- 01:23
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Make changes to a text
- 01:05
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Consult the adoption of Copilot through Viva Insights
- 00:52
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Search from emails with Copilot
- 00:53
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Using Copilot in OneNote with Right-Click
- 01:21
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Organizing OneNote with Copilot
- 00:46
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Tracking changes in a Loop page with Copilot
- 01:16
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Summarizing a Loop Page with Copilot
- 00:55
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Generating Loop Content with Copilot
- 01:18
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Send invitations or reminders with Copilot
- 00:53
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Generate formulas from a concept
- 01:02
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Analyzing a OneDrive file with Copilot
- 01:25
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Analyzing multiple OneDrive documents with Copilot
- 01:01
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Use the Meeting Dashboard
- 02:48
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Respond to a Meeting Poll
- 01:30
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Create a Meeting Poll
- 02:48
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Display Three Time Zones
- 01:52
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View Other Calendars
- 00:50
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Open a Shared Calendar
- 01:29
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Share Your Calendar
- 01:54
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Use the Scheduling Assistant
- 01:42
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Use the Immersive Reader Feature
- 01:33
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Dictate Your Email to Outlook
- 01:35
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Translate Emails in Outlook
- 01:32
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Make Your Outlook Signature Accessible
- 01:12
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Add Accessible Tables and Lists
- 02:32
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Improve the Accessibility of Images in Emails
- 01:18
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Improve Email Accessibility
- 02:02
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Send Automatic Out-of-Office Replies
- 02:22
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Prepare for Time Out of Office (Viva Insights)
- 02:08
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
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Delay Email Delivery
- 01:10
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Use Conversation View
- 01:47
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Clean Up Your Inbox
- 01:18
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Organize Your Messages with Rules
- 02:01
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Use Categories
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Easily Sort Your Mails
- 01:38
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Automate Routine Actions
- 02:19
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Create an Email Template
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Create a task from a message
- 02:00
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Share a task list
- 03:10
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Create a task or reminder
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Task Module Overview
- 01:56
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Manage Teams online meeting options
- 01:56
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Edit or delete an appointment, meeting or event
- 01:50
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Create a reminder for yourself
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Respond to a meeting
- 01:00
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Create an appointment or meeting
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Create different types of events
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Edit and customize views
- 01:55
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Presentation and introduction to the calendar
- 01:35
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Search options
- 01:23
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Sort and filter emails
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Request a Read Receipt or Delivery Confirmation
- 02:01
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The Bcc Field in Detail
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Save and Print a Message
- 01:48
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
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Attach files efficiently in Outlook
- 02:20
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Process an incoming message
- 01:53
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Send an Email and Create a Draft in Outlook
- 03:10
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Organize into Folders
- 01:57
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Set Your Work Hours in Outlook
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Create and add a signature to messages
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Manage new message notifications
- 01:40
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Change the default font of your emails
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Manage Views
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Add and manage multiple accounts on Outlook
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Explore the Interface
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Introduce the new version of Outlook
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Survey Consumer Satisfaction Panel with ChatGPT
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Enhance Your Product on Social Media with ChatGPT
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Write a Product Description with ChatGPT
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Structure Your Product Launch Project
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Initiate a Market Research Study with ChatGPT
- 02:08
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Manage Storage Space
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Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
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Use Documents in a Synchronized Library Folder
- 01:32
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Make a File Request
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Restore Your OneDrive Space
- 01:42
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Find All Shares from the Same Person
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Modify Sharing Rules
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Check Granted Shares
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Protect My Document with a Password and Expiration Date
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
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Use Recycle Bins to Restore Documents
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Search for Documents
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Use Document History or Restore a Document to a Previous Version
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Discover the Meaning of OneDrive Icons
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Sync OneDrive with a Computer
- 02:38
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
- 01:14
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Objectifs :
This document aims to provide a comprehensive guide on how to effectively communicate during a live event, especially when participants are in different locations. It outlines the necessary steps for using chat features, managing audio and video settings, and ensuring a smooth communication experience.
Chapitres :
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Introduction to Live Event Communication
In a live event, effective communication is crucial, particularly when participants are located in different places. This guide will help you navigate the communication tools available during the broadcast, ensuring that all participants can engage seamlessly. -
Using the Chat Feature
During the event, you may need to communicate through chat. To do this, follow these steps: - Click on the chat icon, similar to how you would in a regular meeting. - Note that this chat will only be visible to the organizers and presenters; participants will not see these exchanges. - When you send a message, a notification will appear, and it will automatically be included in the event's conversation. -
Managing Camera Settings
It is important to manage your camera settings during the event: - Ensure that the cameras on the left side are turned off-screen, as they are not meant to be visible to the audience. - By default, participants' microphones are automatically muted. If this is not the case, you can mute them manually. -
Adjusting Audio Settings
To adjust audio settings for participants, follow these steps: 1. Click on the three dots in the settings menu. 2. Select 'Meeting Options'. 3. Enable 'Allow Microphone for Participants'. You can apply similar settings for the cameras to ensure a smooth experience. -
Conclusion
Effective communication during a live event is essential for its success. By utilizing the chat feature, managing camera settings, and adjusting audio settings, you can enhance the interaction and engagement of all participants. Following these guidelines will help ensure a professional and organized event.
FAQ :
How can I communicate during a live event?
You can communicate during a live event by using the chat feature, which allows you to send messages that are visible only to the organizers and presenters.
What should I do if I can't hear other participants?
If you can't hear other participants, check your microphone settings to ensure that your audio input is enabled and that your device's volume is turned up.
Are participants' microphones muted by default?
Yes, participants' microphones are automatically muted by default to minimize background noise during the event.
Can I turn on my camera during the event?
Yes, you can turn on your camera by adjusting the camera settings in the meeting options.
What happens if I send a message in the chat?
When you send a message in the chat, a notification appears, and it will automatically be included in the event's conversation for the organizers to see.
Quelques cas d'usages :
Virtual Conferences
During virtual conferences, participants can use the chat feature to ask questions or provide feedback without interrupting the speaker, enhancing engagement.
Webinars
In webinars, organizers can mute participants to maintain control over the audio, while still allowing for interaction through the chat function.
Online Training Sessions
In online training sessions, trainers can manage participant microphones and cameras to ensure a smooth learning experience, allowing for focused discussions.
Remote Team Meetings
During remote team meetings, team members can communicate via chat while keeping their microphones muted to avoid distractions, ensuring effective collaboration.
Glossaire :
Live event
An event that is broadcast in real-time, allowing participants to engage and interact as it happens.
Chat
A text-based communication tool used during live events to facilitate conversation among participants.
Participants
Individuals who attend or engage in a live event, either as audience members or active contributors.
Microphone settings
Options available to manage audio input from participants, including muting or allowing microphones.
Camera settings
Options available to manage video input from participants, including turning cameras on or off.
Notification
An alert that informs users of new messages or updates during the event.
Mating settings
Settings related to the configuration of audio and video options for participants in a live event.