Teams - Join a meeting as a participant Tutorial

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Objectifs :

This document aims to provide a comprehensive guide on how to access and manage audio and video settings for a scheduled meeting in Microsoft Teams, ensuring a smooth and effective meeting experience.

Chapitres :

  1. Accessing a Scheduled Meeting
    When you are invited to a scheduled meeting, you will receive an invitation in your Outlook mailbox. This invitation contains all the necessary information about the meeting, including the date, time, and participants. Additionally, the meeting will be displayed directly in your Outlook and Teams calendars. To access the meeting, you have two options: - Click on the link provided in the invitation email. - Click on the meeting entry in your calendar.
  2. Joining the Meeting
    If another participant starts the meeting before you, a notification will appear at the bottom right of your screen. You can click on this notification to join the meeting. Before entering the meeting, you will have the opportunity to configure your audio and video settings.
  3. Configuring Audio and Video Settings
    Before joining the meeting, you can choose your audio and video settings: - **Camera Settings**: Decide whether to turn your camera on or off. - **Microphone Options**: Select the type of microphone you want to use: - Computer audio - Phone audio Microsoft Teams automatically detects whether you are using the app on your computer or phone and suggests the appropriate audio settings. You can also turn your microphone on or off before joining the meeting and adjust the volume of your speakers or headset.
  4. Room Audio and Sound Options
    For in-person meetings, you can connect the Microsoft Teams meeting to an external device via Bluetooth, which acts as a microphone and speakers for participants in the same room. Alternatively, you can choose the 'Don't use audio' option to turn off the sound from your computer.
  5. Joining the Meeting
    Once you have configured your audio and video settings, you can join the meeting. The meeting will open in a new tab within the Microsoft Teams application, allowing you to continue using the rest of the application without the meeting display being a constraint. This feature is particularly convenient for taking notes during the meeting.
  6. Troubleshooting Audio Issues
    If you encounter problems with your microphone or sound during the meeting, you can access the device settings by following these steps: 1. Click on the three dots in the menu at the top of the meeting. 2. Select 'Settings' and then 'Device Settings'. In this settings pane, you will find all the options related to your devices, including audio speakers, volume, and microphone settings.

FAQ :

How do I join a scheduled meeting in Microsoft Teams?

You can join a scheduled meeting by clicking on the link provided in the invitation email or by selecting the meeting from your Outlook or Teams calendar.

What audio options do I have before joining a meeting?

Before joining a meeting, you can choose to turn your camera on or off, select the type of microphone (computer audio or phone audio), and adjust the volume of your speakers or headset.

What should I do if I encounter audio issues during a meeting?

If you experience problems with your microphone or sound, click on the three dots in the menu at the top of the meeting, select 'Settings', and then 'Device Settings' to adjust your audio devices.

Can I turn off audio during a meeting?

Yes, you can select the 'Don't use audio' option to turn off sound from your computer during the meeting.

What is the benefit of using Room Audio?

Room Audio connects the Teams meeting to an external device via Bluetooth, allowing for better sound quality and participation for in-person attendees.

Quelques cas d'usages :

Remote Team Meetings

Utilizing Microsoft Teams for remote team meetings allows participants to join from different locations, ensuring effective communication and collaboration. By adjusting audio settings, team members can enhance their meeting experience.

Hybrid Work Environments

In a hybrid work setting, Room Audio can be used to connect in-person participants with remote attendees, ensuring everyone can hear and be heard clearly, thus improving meeting outcomes.

Training Sessions

Organizations can conduct training sessions via Microsoft Teams, where trainers can share their screens and adjust audio settings to ensure clarity, making it easier for participants to follow along.

Client Meetings

Using Microsoft Teams for client meetings allows for seamless communication. By managing audio settings effectively, professionals can ensure a smooth interaction, enhancing client relationships.

Project Collaboration

Teams can collaborate on projects using Microsoft Teams, where they can share documents and discuss in real-time. Proper audio settings can help avoid miscommunication and improve productivity.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Teams

Microsoft Teams is a collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Audio Settings

Options that allow users to configure their audio input and output devices, including microphones and speakers, before joining a meeting.

Microphone

A device that captures sound, allowing users to communicate during meetings. Users can choose between computer audio or phone audio.

Room Audio

An option that connects a Microsoft Teams meeting to an external device via Bluetooth, facilitating audio for in-person meetings.

Device Settings

Settings within Microsoft Teams that allow users to manage their audio and video devices, including adjusting volume and selecting input/output devices.

résultat(s)
00:00:02
When you're invited to a scheduled
00:00:05
meeting as a participant,
00:00:06
you receive an invitation in your
00:00:08
Outlook mailbox containing all the
00:00:10
information about the meeting.
00:00:12
This meeting is also displayed directly
00:00:14
in your Outlook and Teams calendars.
00:00:18
When it's time for the meeting,
00:00:20
here's how to access it.
00:00:22
Click on the link provided
00:00:24
in the invitation e-mail.
00:00:26
Click on the meeting in your calendar.
00:00:29
If another participant starts
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the meeting before you,
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you will see a notification at
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the bottom right of your screen
00:00:36
which you can click on to join.
00:00:39
Before joining the meeting,
00:00:40
you will have the opportunity to
00:00:43
choose your audio and video settings.
00:00:45
Choose to turn your camera on or off.
00:00:48
Select the type of microphone
00:00:50
you want to use.
00:00:53
Computer audio or Phone audio?
00:00:57
Microsoft Teams automatically detects
00:00:58
if you're using the app on your
00:01:00
computer or phone and automatically
00:01:02
suggests the appropriate type of sound.
00:01:04
You can turn your microphone on or off
00:01:07
before joining the meeting and adjust the
00:01:10
volume of the speakers or your headset.
00:01:13
Room Audio This option connects the
00:01:15
Microsoft Teams meeting to an external
00:01:18
device via Bluetooth for in person meetings,
00:01:20
acting as a microphone and speakers
00:01:23
for participants in the same room.
00:01:26
Don't use audio.
00:01:27
This option turns off the sound
00:01:30
from your computer.
00:01:32
Once you have set these parameters,
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you can join the meeting.
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The meeting appears in a new tab in
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the Microsoft Teams application,
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allowing you to enjoy the rest of the
00:01:42
application without the meeting display
00:01:44
being a constraint which is convenient
00:01:47
for taking notes during the meeting.
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If you encounter problems
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with your microphone or sound,
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you can access the meeting
00:01:54
device settings as follows.
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Click on the three dots in the
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menu at the top of the meeting.
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Click on Settings, then on Device Settings.
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In this pane you will find all the
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settings related to devices such as audio,
00:02:10
speakers,
00:02:10
volume,
00:02:10
microphone,
00:02:11
etcetera.

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résultat(s)
00:00:02
Quando você é convidado para um agendamento
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reunião na qualidade de participante,
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recebe um convite no seu
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Caixa de correio do Outlook contendo todas as
00:00:10
informações sobre a reunião.
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Esta reunião também é exibida diretamente
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nos calendários do Outlook e do Teams.
00:00:18
Quando chegar a hora da reunião,
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Veja como acessá-lo.
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Clique no link fornecido
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no e-mail de convite.
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Clique na reunião no seu calendário.
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Se outro participante começar
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a reunião diante de vós,
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Você verá uma notificação em
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o canto inferior direito do ecrã
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em que pode clicar para aderir.
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Antes de participar na reunião,
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Terá a oportunidade de
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Escolha suas configurações de áudio e vídeo.
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Opte por ligar ou desligar a câmara.
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Selecione o tipo de microfone
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você quer usar.
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Áudio do computador ou áudio do telefone?
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O Microsoft Teams deteta automaticamente
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se estiver a utilizar a aplicação no seu
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computador ou telefone e automaticamente
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sugere o tipo de som adequado.
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Pode ligar ou desligar o microfone
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antes de entrar na reunião e ajustar a
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volume dos altifalantes ou do auricular.
00:01:13
Room Audio Esta opção conecta o
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Reunião do Microsoft Teams para um externo
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dispositivo via Bluetooth para reuniões presenciais,
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atuando como microfone e alto-falantes
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para participantes na mesma sala.
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Não use áudio.
00:01:27
Esta opção desliga o som
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a partir do seu computador.
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Depois de definir esses parâmetros,
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Pode participar na reunião.
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A reunião aparece num novo separador em
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a aplicação Microsoft Teams,
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permitindo-lhe desfrutar do resto do
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aplicativo sem a exibição da reunião
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sendo uma restrição que é conveniente
00:01:47
para tomar notas durante a reunião.
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Se tiver problemas
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com o microfone ou som,
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Pode aceder à reunião
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configurações do dispositivo da seguinte forma.
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Clique nos três pontos na janela
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na parte superior da reunião.
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Clique em Configurações e, em seguida, em Configurações do dispositivo.
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Neste painel encontrará todas as
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configurações relacionadas a dispositivos como áudio,
00:02:10
falantes
00:02:10
volume,
00:02:10
microfone,
00:02:11
etcetera.

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