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Calendar Delegation Setup
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Objectifs :
This document aims to provide a comprehensive guide on how to access and manage audio and video settings for a scheduled meeting in Microsoft Teams, ensuring a smooth and effective meeting experience.
Chapitres :
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Accessing a Scheduled Meeting
When you are invited to a scheduled meeting, you will receive an invitation in your Outlook mailbox. This invitation contains all the necessary information about the meeting, including the date, time, and participants. Additionally, the meeting will be displayed directly in your Outlook and Teams calendars. To access the meeting, you have two options: - Click on the link provided in the invitation email. - Click on the meeting entry in your calendar. -
Joining the Meeting
If another participant starts the meeting before you, a notification will appear at the bottom right of your screen. You can click on this notification to join the meeting. Before entering the meeting, you will have the opportunity to configure your audio and video settings. -
Configuring Audio and Video Settings
Before joining the meeting, you can choose your audio and video settings: - **Camera Settings**: Decide whether to turn your camera on or off. - **Microphone Options**: Select the type of microphone you want to use: - Computer audio - Phone audio Microsoft Teams automatically detects whether you are using the app on your computer or phone and suggests the appropriate audio settings. You can also turn your microphone on or off before joining the meeting and adjust the volume of your speakers or headset. -
Room Audio and Sound Options
For in-person meetings, you can connect the Microsoft Teams meeting to an external device via Bluetooth, which acts as a microphone and speakers for participants in the same room. Alternatively, you can choose the 'Don't use audio' option to turn off the sound from your computer. -
Joining the Meeting
Once you have configured your audio and video settings, you can join the meeting. The meeting will open in a new tab within the Microsoft Teams application, allowing you to continue using the rest of the application without the meeting display being a constraint. This feature is particularly convenient for taking notes during the meeting. -
Troubleshooting Audio Issues
If you encounter problems with your microphone or sound during the meeting, you can access the device settings by following these steps: 1. Click on the three dots in the menu at the top of the meeting. 2. Select 'Settings' and then 'Device Settings'. In this settings pane, you will find all the options related to your devices, including audio speakers, volume, and microphone settings.
FAQ :
How do I join a scheduled meeting in Microsoft Teams?
You can join a scheduled meeting by clicking on the link provided in the invitation email or by selecting the meeting from your Outlook or Teams calendar.
What audio options do I have before joining a meeting?
Before joining a meeting, you can choose to turn your camera on or off, select the type of microphone (computer audio or phone audio), and adjust the volume of your speakers or headset.
What should I do if I encounter audio issues during a meeting?
If you experience problems with your microphone or sound, click on the three dots in the menu at the top of the meeting, select 'Settings', and then 'Device Settings' to adjust your audio devices.
Can I turn off audio during a meeting?
Yes, you can select the 'Don't use audio' option to turn off sound from your computer during the meeting.
What is the benefit of using Room Audio?
Room Audio connects the Teams meeting to an external device via Bluetooth, allowing for better sound quality and participation for in-person attendees.
Quelques cas d'usages :
Remote Team Meetings
Utilizing Microsoft Teams for remote team meetings allows participants to join from different locations, ensuring effective communication and collaboration. By adjusting audio settings, team members can enhance their meeting experience.
Hybrid Work Environments
In a hybrid work setting, Room Audio can be used to connect in-person participants with remote attendees, ensuring everyone can hear and be heard clearly, thus improving meeting outcomes.
Training Sessions
Organizations can conduct training sessions via Microsoft Teams, where trainers can share their screens and adjust audio settings to ensure clarity, making it easier for participants to follow along.
Client Meetings
Using Microsoft Teams for client meetings allows for seamless communication. By managing audio settings effectively, professionals can ensure a smooth interaction, enhancing client relationships.
Project Collaboration
Teams can collaborate on projects using Microsoft Teams, where they can share documents and discuss in real-time. Proper audio settings can help avoid miscommunication and improve productivity.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.
Teams
Microsoft Teams is a collaboration platform that combines workplace chat, video meetings, file storage, and application integration.
Audio Settings
Options that allow users to configure their audio input and output devices, including microphones and speakers, before joining a meeting.
Microphone
A device that captures sound, allowing users to communicate during meetings. Users can choose between computer audio or phone audio.
Room Audio
An option that connects a Microsoft Teams meeting to an external device via Bluetooth, facilitating audio for in-person meetings.
Device Settings
Settings within Microsoft Teams that allow users to manage their audio and video devices, including adjusting volume and selecting input/output devices.