Outlook - Go further with Outlook Mobile Tutorial
In this video, you will learn about Outlook Mobile features that are most useful for daily use.
The video covers how to write and send emails, add recipients from the company directory or external contacts, include attachments like photos, and organize emails into folders.
It also explains how to filter emails and manage contacts in Outlook.
This tutorial will help you navigate and utilize Outlook Mobile efficiently for your daily tasks.
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Let Outlook read your emails out loud
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Organizing your messages using rules
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Creating a group
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Sending automatic replies
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Attach a message, a contact, a file, or a task
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Creating a draft
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Organizing in folders
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Calendar delegation
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Using conversation mode
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Create a task from a message
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Schedule a meeting
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Export contacts from Outlook
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Discover the new simplified ribbon
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Fill in your work schedules in Outlook
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Manage recurring appointments
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Recover deleted items
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Sharing the calendar
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Display 3 time zones
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Manage displays
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Temporarily turn off notifications
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Creating an e-mail template
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Clutter
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Ribbon preview
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Publish the calendar
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Introducing Office 365 Groups
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Junk email
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Quickly sort emails
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Getting Started with Outlook Mobile App
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Create a contact & add and use contacts
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Using categories
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Set or remove reminders
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The Bcc field in detail
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Printing messages
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Cleaning your inbox
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Sorting & searching your mails
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Presentation and discovery of contacts
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Request a read receipt or confirmation of delivery
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Conduct surveys
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Identify meeting members
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Assigning a task
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Create a contact group & Communicate through contact groups (distribution list)
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Custom your personal reminders and notifications
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Using the Scheduling Assistant
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Open a shared calendar
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Create and add a signature to messages
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Show other people's calendar
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How do I recognize a fraudulent email?
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Edit and customize views
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Make your Outlook signature accessible
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Remove a member from a group
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Create an appointment
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Manage attachments
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Prevent forwarding of a meeting
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Having a conversation within a group
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Outlook Mobile for Daily Use
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Create a meeting in the group calendar
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General security practices in Outlook
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Improving email accessibility
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Improve the accessibility of your images in emails
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Search from emails with Copilot
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Organize Your Messages with Rules
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Request a Read Receipt or Delivery Confirmation
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Add and manage multiple accounts on Outlook
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Insert Elements in Emails (Tables, Charts, Images)
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Edit or delete an appointment, meeting or event
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Edit and customize views
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Presentation and introduction to the calendar
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Organize into Folders
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Task Module Overview
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Recover deleted items
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Create and add a signature to messages
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Save and Print a Message
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Attach files efficiently in Outlook
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Send an Email and Create a Draft in Outlook
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Respond to a meeting
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Grant delegate access in Microsoft 365 administration
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Change the default font of your emails
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Sort and filter emails
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Create a reminder for yourself
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Set Your Work Hours in Outlook
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Share a task list
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The Bcc Field in Detail
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Create different types of events
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Create a task or reminder
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Introduce the new version of Outlook
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Explore the Interface
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Process an incoming message
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Search options
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Manage Views
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Use the Meeting Dashboard
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Block a sender
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Clean Up Your Inbox
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Add Accessible Tables and Lists
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Respond to a Meeting Poll
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Share Your Calendar
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Calendar Delegation Setup
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Use a Shared Mailbox
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Send Emails on Behalf of Someone Else
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Open a Shared Calendar
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Recall or replace an e-mail message
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Send a survey or questionnaire by email
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Delay Email Delivery
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Create a Meeting Poll
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Automate Routine Actions
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Send Automatic Out-of-Office Replies
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Dictate Your Email to Outlook
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Make Your Outlook Signature Accessible
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Use the Scheduling Assistant
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Use Categories
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Translate Emails in Outlook
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Use the Immersive Reader Feature
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Display Three Time Zones
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View Other Calendars
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Mailbox Delegation Setup
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Prevent the forwarding of an email
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Respond to invitations as a delegate
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Respect Your Colleagues' Off Hours (Viva Insights)
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Provide an overview of best security practices in Outlook
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Accessing applications from a group
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Creating a group
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Introducing Office 365 Groups
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Getting Started with Outlook Mobile App
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Use Presenter view
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Sending a private message or replying to one
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Deliver your presentation
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Making Phone Calls
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Having a conversation within a group
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Expand your LinkedIn network via Outlook
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Managing Several Calls at the Same Time
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Outlook Mobile for Daily Use
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Forwarding Calls to Another Phone Number
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Transferring a Call
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Accessing the Voicemail
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Inviting Other People to an Ongoing Call
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Forwarding Calls to a Call Group
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Receiving Phone Calls
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Changing Voicemail Greeting
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Receiving Phone Calls on the Mobile Application
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Forwarding Calls to the Voicemail
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Ringing Another Number Simultaneously
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Send and collect responses in Microsoft Forms
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Adjusting Audio Devices
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Turning Off Call Forwarding
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Putting on Hold & Muting Microphone
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Blocking Specific Phone Numbers
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Publishing or replying to a message in a group
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Set up your survey or quiz before sharing it to collect responses
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Break language barriers with automatic translation
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Join a meeting as a participant
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Start an instant meeting
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Starting a Conversation
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Sharing Content in a Meeting
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Schedule Message Delivery
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Participate in a Town Hall
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When and Why to Use Town Hall
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Differentiate Between Meeting Types
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End the Event and Gather Statistics
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Process an incoming message
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Send Automatic Out-of-Office Replies
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Dictate Your Email to Outlook
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Translate Emails in Outlook
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Protect an email by encrypting
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Prevent the forwarding of an email
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Microsoft Copilot Academy
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Prevent the forwarding of an email
- 01:01
- Viewed 44 times
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Protect an email by encrypting
- 01:10
- Viewed 45 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
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Recover deleted items
- 01:09
- Viewed 113 times
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Recall or replace an e-mail message
- 01:45
- Viewed 58 times
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Respond to invitations as a delegate
- 02:55
- Viewed 42 times
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Use a Shared Mailbox
- 01:18
- Viewed 64 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
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Send Emails on Behalf of Someone Else
- 01:13
- Viewed 62 times
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Mailbox Delegation Setup
- 01:59
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Calendar Delegation Setup
- 01:21
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Grant delegate access in Microsoft 365 administration
- 01:23
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Making changes to a text
- 00:38
- Viewed 46 times
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Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 63 times
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Search from emails with Copilot
- 00:53
- Viewed 273 times
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Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 49 times
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Organizing OneNote with Copilot
- 00:46
- Viewed 57 times
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Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 54 times
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Summarizing a Loop Page with Copilot
- 00:55
- Viewed 49 times
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Generating Loop Content with Copilot
- 01:18
- Viewed 47 times
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Send invitations or reminders with Copilot
- 00:53
- Viewed 78 times
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Generate formulas from a concept
- 01:02
- Viewed 51 times
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Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 53 times
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Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 72 times
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Use the Meeting Dashboard
- 02:48
- Viewed 83 times
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Respond to a Meeting Poll
- 01:30
- Viewed 65 times
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Create a Meeting Poll
- 02:48
- Viewed 55 times
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Display Three Time Zones
- 01:52
- Viewed 46 times
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View Other Calendars
- 00:50
- Viewed 45 times
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Open a Shared Calendar
- 01:29
- Viewed 60 times
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Share Your Calendar
- 01:54
- Viewed 64 times
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Use the Scheduling Assistant
- 01:42
- Viewed 48 times
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Use the Immersive Reader Feature
- 01:33
- Viewed 46 times
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Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
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Translate Emails in Outlook
- 01:32
- Viewed 46 times
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Make Your Outlook Signature Accessible
- 01:12
- Viewed 48 times
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Add Accessible Tables and Lists
- 02:32
- Viewed 65 times
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Improve the Accessibility of Images in Emails
- 01:18
- Viewed 45 times
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Improve Email Accessibility
- 02:02
- Viewed 48 times
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Send Automatic Out-of-Office Replies
- 02:22
- Viewed 51 times
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Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 54 times
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
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Delay Email Delivery
- 01:10
- Viewed 56 times
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Use Conversation View
- 01:47
- Viewed 48 times
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Clean Up Your Inbox
- 01:18
- Viewed 68 times
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Organize Your Messages with Rules
- 02:01
- Viewed 229 times
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Use Categories
- 02:51
- Viewed 47 times
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Easily Sort Your Mails
- 01:38
- Viewed 50 times
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Automate Routine Actions
- 02:19
- Viewed 51 times
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Create an Email Template
- 01:40
- Viewed 61 times
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Create a task from a message
- 02:00
- Viewed 99 times
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Share a task list
- 03:10
- Viewed 103 times
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Create a task or reminder
- 01:50
- Viewed 102 times
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Task Module Overview
- 01:56
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Manage Teams online meeting options
- 01:56
- Viewed 96 times
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Edit or delete an appointment, meeting or event
- 01:50
- Viewed 132 times
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Create a reminder for yourself
- 01:59
- Viewed 105 times
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Respond to a meeting
- 01:00
- Viewed 109 times
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Create an appointment or meeting
- 01:44
- Viewed 111 times
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Create different types of events
- 01:46
- Viewed 102 times
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Edit and customize views
- 01:55
- Viewed 126 times
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Presentation and introduction to the calendar
- 01:35
- Viewed 117 times
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Search options
- 01:23
- Viewed 95 times
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Sort and filter emails
- 02:51
- Viewed 105 times
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Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 154 times
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The Bcc Field in Detail
- 01:53
- Viewed 102 times
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Save and Print a Message
- 01:48
- Viewed 112 times
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 133 times
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Attach files efficiently in Outlook
- 02:20
- Viewed 111 times
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Process an incoming message
- 01:53
- Viewed 95 times
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Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 110 times
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Organize into Folders
- 01:57
- Viewed 115 times
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Set Your Work Hours in Outlook
- 02:02
- Viewed 104 times
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Create and add a signature to messages
- 01:26
- Viewed 112 times
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Manage new message notifications
- 01:40
- Viewed 96 times
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Change the default font of your emails
- 01:05
- Viewed 106 times
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Manage Views
- 02:36
- Viewed 89 times
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Add and manage multiple accounts on Outlook
- 01:24
- Viewed 142 times
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Explore the Interface
- 03:22
- Viewed 96 times
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Introduce the new version of Outlook
- 02:01
- Viewed 100 times
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Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 204 times
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Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 224 times
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Write a Product Description with ChatGPT
- 02:30
- Viewed 194 times
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Structure Your Product Launch Project
- 01:51
- Viewed 218 times
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Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 174 times
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Manage Storage Space
- 02:08
- Viewed 219 times
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Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 209 times
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Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 224 times
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Make a File Request
- 01:24
- Viewed 229 times
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Restore Your OneDrive Space
- 01:42
- Viewed 219 times
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Find All Shares from the Same Person
- 01:08
- Viewed 229 times
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Modify Sharing Rules
- 00:53
- Viewed 229 times
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Check Granted Shares
- 00:48
- Viewed 210 times
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Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 229 times
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Avoid Abusive Document Sharing
- 00:57
- Viewed 199 times
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Best Security Practices on OneDrive
- 01:27
- Viewed 226 times
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Use Recycle Bins to Restore Documents
- 01:49
- Viewed 225 times
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Search for Documents
- 01:31
- Viewed 199 times
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Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 243 times
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Discover the Meaning of OneDrive Icons
- 02:16
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Sync OneDrive with a Computer
- 02:38
- Viewed 217 times
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Edit, Delete a Share
- 02:16
- Viewed 215 times
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Share and Collaborate OneDrive
- 02:45
- Viewed 220 times
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Power and Manage OneDrive
- 01:36
- Viewed 213 times
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What is OneDrive ?
- 01:14
- Viewed 320 times
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Personality and tone for a realistic rendering
- 01:18
- Viewed 312 times
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Format and example for optimal results
- 01:50
- Viewed 310 times
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The importance of context in your requests
- 01:44
- Viewed 314 times
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Precise task in conversational AI
- 01:55
- Viewed 317 times
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Basics of prompting with conversational AI
- 02:29
- Viewed 326 times
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What is a prompt ?
- 01:14
- Viewed 314 times
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Survey Consumer Satisfaction Panel
- 02:38
- Viewed 387 times
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Promote Your Product on Social Networks with Copilot
- 02:41
- Viewed 339 times
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Write a Product Description with Copilot
- 02:36
- Viewed 384 times
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Structure Your Product Launch Project
- 02:15
- Viewed 379 times
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Initiate a Market Study with Copilot
- 03:15
- Viewed 379 times
Objectifs :
This document aims to provide a comprehensive overview of the features available in the Outlook mobile application, focusing on calendar management, appointment notifications, and email settings. It is designed to help users effectively utilize these features for better organization and communication.
Chapitres :
-
Introduction to Outlook Mobile Features
The Outlook mobile application offers several handy features beyond just sending emails. This guide will explore how to manage your calendar effectively, set notifications for appointments, and customize email settings to enhance your productivity. -
Managing Your Calendar
To access calendar features, tap on the calendar icon displayed in the agenda view. Here, you can view your appointments and upcoming events. The application allows you to choose different views for better organization: - **Day View**: View your appointments one day at a time. - **Three-Day View**: Display three days side by side for a broader perspective. - **Month View**: See all events for the upcoming month at a glance. To create a new appointment, tap the 'Add' button located at the top right corner. Enter a title and fill in the necessary information before confirming. Your new meeting will then be added to your calendar. -
Setting Notifications for Appointments
To ensure you never forget an appointment, Outlook sends notifications at times you choose. To set these notifications, follow these steps: 1. Tap your profile picture to open the menu. 2. Select the cogwheel icon to access settings. 3. In the calendar settings, open the notifications options. 4. Choose the default time for notifications on appointments. Additionally, you can set up notifications for your emails, modifying the sound associated with incoming messages. -
Managing Email Notifications
You can also choose to completely disable email notifications if you prefer not to be disturbed, such as during training sessions. In such cases, it is advisable to activate automatic replies to inform your contacts that you will not be reading emails for several days. To do this: 1. Go to your account settings. 2. Activate the automatic reply feature. 3. Write a message that will be automatically sent to colleagues trying to contact you. 4. Optionally, write a separate message for people outside your company by activating the corresponding button. -
Conclusion
In summary, the Outlook mobile application provides essential features for managing your calendar and email notifications effectively. By utilizing these tools, you can enhance your organization and ensure that you stay informed about your appointments and communications, even when you are unavailable.
FAQ :
How do I manage my calendar in Outlook Mobile?
To manage your calendar in Outlook Mobile, tap on the calendar icon to access the agenda view. You can switch between different views such as day, three-day, or month by tapping the respective buttons.
How can I create a new appointment in Outlook Mobile?
To create a new appointment, tap the add button located at the top right of the calendar screen. Enter a title and fill in the necessary information before confirming to add the meeting to your calendar.
How do I set notifications for my appointments?
To set notifications for your appointments, tap your profile picture to access the menu, then select the cog wheel for settings. In the calendar settings, open the notifications options to choose the default time for notifications.
Can I disable email notifications in Outlook Mobile?
Yes, you can disable email notifications by going into the settings and modifying the notification options for messages sent and received.
What are automatic replies and how do I set them up?
Automatic replies are pre-set messages that inform others of your unavailability. To set them up, go to your account settings and activate the automatic replies feature, where you can write a message for both internal and external contacts.
Quelques cas d'usages :
Scheduling Meetings
Professionals can use Outlook Mobile to schedule meetings efficiently by creating appointments directly from their mobile devices, ensuring they stay organized and on top of their commitments.
Setting Up Notifications for Important Events
Users can set up notifications for important appointments and deadlines, allowing them to receive timely reminders and avoid missing critical events.
Managing Work-Life Balance
By utilizing automatic replies during training or vacations, employees can inform colleagues of their unavailability, helping to manage expectations and maintain work-life balance.
Customizing Notification Sounds
Users can modify notification sounds for emails and calendar events to differentiate between types of alerts, enhancing their ability to prioritize tasks effectively.
Using Calendar Views for Planning
Professionals can switch between different calendar views (day, three-day, month) to plan their schedules according to their preferences, improving their time management skills.
Glossaire :
Outlook Mobile
A mobile application developed by Microsoft that allows users to manage their emails, calendars, and contacts on their smartphones or tablets.
Calendar Management
The process of organizing and scheduling appointments, events, and reminders within a calendar application.
Agenda View
A display format in calendar applications that shows a list of upcoming appointments and events in chronological order.
Notifications
Alerts or reminders sent by applications to inform users about upcoming events, messages, or other important information.
Automatic Replies
Pre-set messages that are automatically sent to contacts when a user is unavailable, typically used to inform others of their absence.
Profile Picture
An image that represents a user in applications, often used to access personal settings and account information.
Cog Wheel
An icon commonly used in applications to represent settings or configuration options.