Teams - Differentiate Between Meeting Types Tutorial
Discover the different types of meetings in Microsoft Teams and learn how to organize them easily. Explore instant meetings for quick audio calls and scheduled meetings for more structured virtual events.
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Microsoft Copilot Academy
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Calendar Delegation Setup
- 01:21
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Grant delegate access in Microsoft 365 administration
- 01:23
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Make changes to a text
- 01:05
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Consult the adoption of Copilot through Viva Insights
- 00:52
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Search from emails with Copilot
- 00:53
- Viewed 338 times
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Using Copilot in OneNote with Right-Click
- 01:21
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Organizing OneNote with Copilot
- 00:46
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Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 73 times
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Summarizing a Loop Page with Copilot
- 00:55
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Generating Loop Content with Copilot
- 01:18
- Viewed 60 times
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Send invitations or reminders with Copilot
- 00:53
- Viewed 101 times
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Generate formulas from a concept
- 01:02
- Viewed 64 times
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Analyzing a OneDrive file with Copilot
- 01:25
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Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 97 times
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Use the Meeting Dashboard
- 02:48
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Respond to a Meeting Poll
- 01:30
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Create a Meeting Poll
- 02:48
- Viewed 80 times
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Display Three Time Zones
- 01:52
- Viewed 55 times
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View Other Calendars
- 00:50
- Viewed 78 times
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Open a Shared Calendar
- 01:29
- Viewed 81 times
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Share Your Calendar
- 01:54
- Viewed 81 times
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Use the Scheduling Assistant
- 01:42
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Use the Immersive Reader Feature
- 01:33
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Dictate Your Email to Outlook
- 01:35
- Viewed 62 times
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Translate Emails in Outlook
- 01:32
- Viewed 72 times
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Make Your Outlook Signature Accessible
- 01:12
- Viewed 58 times
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Add Accessible Tables and Lists
- 02:32
- Viewed 80 times
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Improve the Accessibility of Images in Emails
- 01:18
- Viewed 58 times
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Improve Email Accessibility
- 02:02
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Send Automatic Out-of-Office Replies
- 02:22
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Prepare for Time Out of Office (Viva Insights)
- 02:08
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
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Delay Email Delivery
- 01:10
- Viewed 72 times
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Use Conversation View
- 01:47
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Clean Up Your Inbox
- 01:18
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Organize Your Messages with Rules
- 02:01
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Use Categories
- 02:51
- Viewed 56 times
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Easily Sort Your Mails
- 01:38
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Automate Routine Actions
- 02:19
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Create an Email Template
- 01:40
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Create a task from a message
- 02:00
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Share a task list
- 03:10
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Create a task or reminder
- 01:50
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Task Module Overview
- 01:56
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Manage Teams online meeting options
- 01:56
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Edit or delete an appointment, meeting or event
- 01:50
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Create a reminder for yourself
- 01:59
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Respond to a meeting
- 01:00
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Create an appointment or meeting
- 01:44
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Create different types of events
- 01:46
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Edit and customize views
- 01:55
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Presentation and introduction to the calendar
- 01:35
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Search options
- 01:23
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Sort and filter emails
- 02:51
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Request a Read Receipt or Delivery Confirmation
- 02:01
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The Bcc Field in Detail
- 01:53
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Save and Print a Message
- 01:48
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
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Attach files efficiently in Outlook
- 02:20
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Process an incoming message
- 01:53
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Send an Email and Create a Draft in Outlook
- 03:10
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Organize into Folders
- 01:57
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Set Your Work Hours in Outlook
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Create and add a signature to messages
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Manage new message notifications
- 01:40
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Change the default font of your emails
- 01:05
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Manage Views
- 02:36
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Add and manage multiple accounts on Outlook
- 01:24
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Explore the Interface
- 03:22
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Introduce the new version of Outlook
- 02:01
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Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
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Enhance Your Product on Social Media with ChatGPT
- 02:13
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Write a Product Description with ChatGPT
- 02:30
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Structure Your Product Launch Project
- 01:51
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Initiate a Market Research Study with ChatGPT
- 02:08
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Manage Storage Space
- 02:08
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Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
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Use Documents in a Synchronized Library Folder
- 01:32
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Make a File Request
- 01:24
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Restore Your OneDrive Space
- 01:42
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Find All Shares from the Same Person
- 01:08
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Modify Sharing Rules
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Check Granted Shares
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Protect My Document with a Password and Expiration Date
- 01:02
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
- 01:27
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Use Recycle Bins to Restore Documents
- 01:49
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Search for Documents
- 01:31
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Use Document History or Restore a Document to a Previous Version
- 02:11
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Discover the Meaning of OneDrive Icons
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Sync OneDrive with a Computer
- 02:38
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
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Objectifs :
This document aims to clarify the different types of virtual events available in Microsoft Teams, including meetings, webinars, town halls, virtual appointments, and controlled content meetings. It will provide a comprehensive understanding of their features, participant limits, and appropriate use cases.
Chapitres :
-
Introduction to Microsoft Teams Events
Microsoft Teams offers various options for creating and participating in virtual events, including meetings, webinars, and town halls. Understanding the differences between these options is essential for effective collaboration and communication. -
Types of Meetings
Meetings in Microsoft Teams can be categorized into two main types: - **Instant Meetings**: These allow users to create a meeting with a single click for an audio call, making it quick and convenient. - **Scheduled Meetings**: These are planned in advance and can gather one or several collaborators at a specific time. Users can schedule these meetings through Microsoft Teams or Microsoft Outlook, inviting up to 1000 participants. -
Webinars
Webinars in Microsoft Teams facilitate easier sharing and interaction with participants. Key features include: - **Invitation Only**: Access is granted through a registration form, ensuring that only invited participants can join. - **Participant Limit**: Webinars can accommodate up to 1000 participants. To learn how to generate a registration form for a webinar, follow the rest of the course. -
Town Halls
The town hall feature in Microsoft Teams replaces the live event option and can host a larger audience: - **Capacity**: It can accommodate up to 10,000 participants with the basic version of Teams and even more with Teams Premium. - **Interaction**: Unlike meetings and webinars, town halls offer limited interaction with the audience. -
Virtual Appointments
Virtual appointments are designed for easy communication with individuals outside the organization. They are characterized by: - **No Download Required**: Participants do not need to download any software to join. - **Ease of Use**: These appointments are straightforward to manage, making them ideal for interviews and mentoring sessions. -
Controlled Content Meetings
Controlled content meetings are similar to classic meetings but come with additional options: - **Waiting Room**: Participants can be placed in a waiting room before joining. - **Restricted Interaction**: Presentation and conversation settings can be adjusted to limit interaction, saving time during meetings. -
Conclusion
Understanding the various types of virtual events in Microsoft Teams is crucial for effective communication and collaboration. Each type serves a specific purpose and has unique features that cater to different needs, from casual meetings to large-scale webinars and town halls.
FAQ :
What is the difference between an instant meeting and a scheduled meeting in Microsoft Teams?
An instant meeting is created with a single click for immediate audio calls, while a scheduled meeting is planned in advance and allows participants to gather at a specific time.
How many participants can join a webinar in Microsoft Teams?
A webinar in Microsoft Teams can accommodate up to 1,000 participants and is accessible only by invitation through a registration form.
What is a town hall meeting in Microsoft Teams?
A town hall meeting is a large virtual event that can host up to 10,000 participants in the basic version of Teams, designed for announcements with limited interaction.
What are virtual appointments used for?
Virtual appointments are used for easy communication with individuals outside the organization, making them ideal for interviews and mentoring sessions.
What are controlled content meetings?
Controlled content meetings are standard meetings with options to manage the waiting room and restrict presentation and conversation features, allowing for more efficient meetings.
Quelques cas d'usages :
Conducting Team Meetings
Use instant meetings for quick team check-ins or scheduled meetings for more structured discussions, allowing up to 1,000 participants to collaborate effectively.
Hosting Webinars
Organize webinars to share knowledge with a larger audience, utilizing registration forms to manage attendance and interaction, suitable for training sessions or product launches.
Running Town Hall Meetings
Leverage town hall meetings to communicate important updates to a large audience, ensuring that key messages reach up to 10,000 participants with minimal interaction.
Facilitating Virtual Appointments
Utilize virtual appointments for interviews or mentoring sessions, allowing seamless communication with external candidates or mentees without the need for downloads.
Managing Controlled Content Meetings
Implement controlled content meetings for sensitive discussions, where managing the waiting room and restricting conversation can enhance focus and efficiency.
Glossaire :
Microsoft Teams
A collaboration platform that integrates chat, video meetings, file storage, and application integration for team communication and collaboration.
Instant meetings
Meetings that can be created with a single click for immediate audio calls, allowing for quick communication without prior scheduling.
Scheduled meetings
Meetings that are planned in advance, allowing participants to gather at a specific time, which can be set up through Microsoft Teams or Microsoft Outlook.
Webinar
An online seminar that allows for easier sharing and interaction with participants, accessible only by invitation through a registration form.
Town hall
A large virtual meeting format that can accommodate up to 10,000 participants in the basic version of Microsoft Teams, designed for announcements and information sharing with limited audience interaction.
Virtual appointments
Meetings that facilitate communication with individuals outside the organization without requiring downloads or authentication, ideal for interviews and mentoring.
Controlled content meetings
Standard meetings with additional options for managing the waiting room and restricting presentation and conversation features to enhance meeting efficiency.