Teams - Plan and Launch a Town Hall Tutorial

Learn how to plan and organize a meeting with ease. Discover how to access the calendar, fill in the parameters and set the date, time and duration of your event. Perfect for event organizers of all levels!

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625 views

Available in Microsoft365

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To schedule in Town Hall,

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go to the calendar, then in the

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drop down menu click on Town Hall.

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Once on the new window,

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you can fill in all the necessary

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parameters for the event title,

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either the name of the event or

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the reason for the town hall,

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the start and end date and time.

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The time zone if your event is

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broadcast worldwide. A description.

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Add one or more Co organizers who

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can manage the event but cannot

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publish or modify the event details.

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Define who will have the resenter role and

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can speak and present during the event.

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If the resenter is not

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part of the organization,

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click on Add external presenters.

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They will receive unique links to connect

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which cannot be transferred or shared.

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Define the event access between public,

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meaning open to everyone.

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Organization for a town hall open

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to anyone part of the organization

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or people an groups for access

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restricted only to invited guests.

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For our example,

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we will choose your organization in

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the section just below ad participants

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who will receive the link by e-mail.

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The mating options are identical

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to those of a regular meeting,

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but some options are locked.

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Click on Save to validate the Town Hall.

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The external Resenter menu will only

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appear if you have added at least one.

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It allows copying the unique connection

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link or generating a new one.

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By clicking on theming,

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you can customize the emails

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sent to participants with colors,

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logos, or images.

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By clicking on emails,

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you will know the different emails

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that will be sent at what time,

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and you will also have a preview

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of the mail as it will be

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received by the participants.

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Reports and recordings will

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only be usable after the event.

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Click on Publish to send your

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invitation emails or copy the link

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to manage the invitation separately.

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