Teams - Prepare Your Webinar with Microsoft Teams Tutorial

Learn how to prepare your webinar with Microsoft Teams and engage your audience interactively. Discover how to plan, organize and present successful webinars with the advanced features of Microsoft Teams.

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Available in Microsoft365

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Teams meetings are geared

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towards collaboration and

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conversation among participants.

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A webinar stands out by separating

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roles between one or more

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presenters and the audience,

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including the use of a registration

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form to participate in a webinar.

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A participant must fill out this form

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to reserve their spot at the meeting.

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A webinar allows for a maximum

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of 1000 participants.

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Follow these steps to best prepare

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your webinar on Microsoft Teams.

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Go to your Microsoft Teams calendar.

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From the drop down list,

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select Webinar.

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Once you're in the new window,

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you can fill in all the necessary

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parameters for the event title,

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either the name of the event

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or the reason for the webinar.

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The start and end date and time,

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the time zone if your event is

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broadcast worldwide. A description.

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Add one or more Co organisers who

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can manage the event but cannot

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publish or modify the event details.

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Define who will have the presenter role

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and can speak and present during the event.

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If the presenter is not

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part of the organization,

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click on Add External Presenters.

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They will receive unique links to connect

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which cannot be transferred or shared.

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Define the event access between public,

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meaning open to everyone and your

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organization for a webinar restricted

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to your organization's members.

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Specific webinar meeting options

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are available, particularly for

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managing the waiting room and lobby.

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Click on Save to validate

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the creation of the event.

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In the setup.

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You can modify the webinar details

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by clicking on Presenter Bio,

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add details about the speakers and manage

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the joining link for external presenters.

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Through theme,

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you can customize the visuals of

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the event site and emails sent

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to participants with colours,

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logos or images.

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Registration allows managing the webinar's

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capacity and the registration form fields.

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The first name, last name,

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e-mail and Microsoft Consent fields are

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mandatory and have already been added.

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Participant status provides a list

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of registrants as they sign up.

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By clicking on emails,

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you will know the different emails

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that will be sent at what time,

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and you will also have a preview of the mail

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as it will be received by the participants.

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Reports and recordings will only be usable

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after the event View Draft allows you

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to preview the registration site that

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will be displayed by the participants.

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Click on Publish site for your

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webinar to be now published.

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Copy the link to share this site

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in the way that suits you best in

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your Microsoft Teams calendar.

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A webinar is recognisable by this icon.

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However, in the Microsoft Outlook calendar,

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it is not possible to distinguish

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a webinar from other meetings.

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