Teams - Ensure Your Webinar Options Before Launching Tutorial
Check out all the options available for your webinar before launching it. Find out how to optimize the participant experience, customize settings and ensure your online event runs smoothly.
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Schedule private or team meetings
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Start an instant meeting
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Pin a channel to your favorites
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Presentation of different tools in a meeting
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Overview of conversations
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Chancing Your Status
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Interface Overview
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Manage your teams
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Introduction to Teams
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Presentation of the desktop application
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Enabling Subtitles During a Meeting
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Invite external guests
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Starting a Conversation
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File Management
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Finding Help?
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Blocking Specific Phone Numbers
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Join a meeting as a participant
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Posting in a Channel
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Sharing Content in a Meeting
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Send an Email to a Team
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Schedule Message Delivery
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Copilot in Teams Conversations
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Prepare Your Webinar with Microsoft Teams
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End the Event and Gather Statistics
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Moderate the Chat During a Town Hall
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Test Your Event with the Green Room
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Start and Manage Your Event Alone
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Plan and Launch a Town Hall
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Add Interactivity to Your Teams Webinar
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Request a Read Receipt or Delivery Confirmation
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Insert Elements in Emails (Tables, Charts, Images)
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Attach files efficiently in Outlook
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Send an Email and Create a Draft in Outlook
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Create and add a signature to messages
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Manage new message notifications
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Process an incoming message
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Send Emails on Behalf of Someone Else
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Recall or replace an e-mail message
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Send a survey or questionnaire by email
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Translate Emails in Outlook
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Use Conversation View
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Prepare for Time Out of Office (Viva Insights)
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Send Automatic Out-of-Office Replies
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Dictate Your Email to Outlook
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Prevent the forwarding of an email
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Protect an email by encrypting
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Summarize Discussions and Schedule a Meeting Slot
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Recover deleted items
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Recall or replace an e-mail message
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Making changes to a text
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Tracking changes in a Loop page with Copilot
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
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Respect Your Colleagues' Off Hours (Viva Insights)
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Create an Email Template
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Share a task list
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Create a task or reminder
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Task Module Overview
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Manage new message notifications
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Manage Views
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Add and manage multiple accounts on Outlook
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Write a Product Description with ChatGPT
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Objectifs :
This document aims to provide a comprehensive guide on managing webinar registrations and settings through Microsoft Teams, ensuring effective organization and interactivity during the event.
Chapitres :
-
Introduction to Webinar Management
Managing a webinar effectively requires understanding the tools available for tracking registrations and participant engagement. This guide will walk you through the steps to monitor registrations and adjust settings in Microsoft Teams. -
Tracking Registrations
Once your registration form is made public for the webinar, you can track registrations easily. Follow these steps: - **Access the Webinar**: Double-click on the webinar in your Microsoft Teams calendar. - **View Attendance**: Click on the 'Attendance' tab to display a dashboard that lists participants and provides additional registration information. - **Download Registration Data**: To download an ACSVI file, navigate to 'Details' and then 'Manage Event'. This allows you to follow the registrations and monitor the status of participants, distinguishing between registered and canceled attendees. -
Importance of Registration Monitoring
Monitoring registrations is crucial as it allows you to adjust the level of interactivity in the webinar. By understanding how many participants are engaged, you can tailor your approach to enhance the experience. -
Modifying Meeting Options
Before starting the webinar, you can modify meeting options to ensure a smooth experience. Follow these steps: - **Access Meeting Options**: Click on 'Details' to access meeting options. - **Adjust Settings**: You can manage access to the meeting and enable or disable features such as camera, microphone, chat, and more. These changes will only be reflected on the registration side after saving. -
Key Areas of Focus
There are two primary areas to focus on when setting up your webinar: 1. **Access Management**: Ensure that only authorized participants can enter the meeting. 2. **Enabling Interaction Options**: Decide which interactive features will be available during the meeting, such as the ability to use the camera, microphone, and chat functionalities. -
Conclusion
Effectively managing a webinar involves careful tracking of registrations and thoughtful adjustments to meeting settings. By following the outlined steps, you can create a more engaging and interactive experience for all participants.
FAQ :
How can I track registrations for my webinar?
You can track registrations by double-clicking on the webinar in your Microsoft Teams calendar and clicking on the Attendance Tab, which displays a dashboard with participant information.
What is the purpose of the ACSV file?
The ACSV file allows you to download participant registration data for analysis or record-keeping purposes.
How do I adjust the interactivity level of my webinar?
You can adjust the interactivity level by managing participant statuses and modifying meeting options before starting the webinar.
What are meeting options in a webinar?
Meeting options are settings that allow you to control access and permissions for participants, such as enabling or disabling their camera and microphone.
What should I do if a participant cancels their registration?
You can monitor the status of participants, including those who have canceled their registration, through the Manage Event section in your dashboard.
Quelques cas d'usages :
Corporate Training Webinars
Organizations can use the registration tracking and interactivity management features to conduct effective training sessions, ensuring that all participants are engaged and that their attendance is monitored.
Product Launch Events
During a product launch webinar, companies can utilize the attendance dashboard to gauge interest and adjust the presentation style based on participant engagement levels.
Educational Workshops
Educators can manage waiting room settings to ensure a smooth entry for students, while also tracking registrations to prepare for the number of attendees.
Networking Events
Networking webinars can benefit from direct options that enable chat features, allowing participants to interact and connect with each other during the event.
Feedback Collection Sessions
After a webinar, organizers can analyze registration data to understand participant demographics and tailor future sessions to better meet their needs.
Glossaire :
Registration Forum
A platform or form used for participants to sign up for an event, such as a webinar.
Webinar
A seminar conducted over the internet, allowing for real-time interaction between the presenter and participants.
Microsoft Teams Calendar
A scheduling tool within Microsoft Teams that allows users to manage meetings and events.
Attendance Tab
A section in the webinar dashboard that displays the list of participants and their registration status.
ACSVI file
A file format used to download participant registration data, typically for analysis or record-keeping.
Manage Event
An option that allows organizers to oversee and modify details related to the event, including participant registrations.
Interactivity
The level of engagement and interaction allowed during the webinar, which can be adjusted based on participant status.
Meeting Options
Settings that can be modified before starting a meeting, including access controls and participant permissions.
Management of the Waiting Room
The process of overseeing participants who are waiting to join the webinar, ensuring a smooth entry.
Direct Options
Settings that enable or disable features such as camera, microphone, and chat during the meeting.