Teams - Customize notifications Tutorial

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Objectifs :

This document aims to provide a comprehensive guide on customizing notification settings in Microsoft Teams, ensuring users can manage their notifications effectively to enhance their experience and productivity.

Chapitres :

  1. Introduction to Microsoft Teams Notifications
    When starting to use Microsoft Teams, it is crucial to configure how you receive notifications for new messages and activities. Customizing these notifications allows you to manage your focus and stay informed without being overwhelmed.
  2. Accessing Notification Settings
    To customize your notification settings, follow these steps: 1. Click on the three dots located at the top right of the application, next to your profile picture. 2. Select 'Settings' from the dropdown menu. 3. Click on 'Notifications and Activity' in the left column.
  3. Modifying Notification Sounds
    In the Notifications and Activity section, you can adjust the sound settings for notifications: - Activate 'Play sounds with notifications' to receive audio alerts. - Activate 'Play Sound for incoming calls, requests to join, and meeting start notifications' to be notified of all activities, mentions, replies to your posts, and reactions. - Select 'Show Inactivity and Banner' in the Chats and Channels section to manage how notifications appear.
  4. Managing Notifications During Meetings
    To avoid distractions during meetings, you can hide notifications: 1. Remain in the Notifications and Activity tab. 2. Activate 'Hide notifications during calls and meetings' to prevent interruptions.
  5. Customizing Notifications for Teams and Channels
    You can tailor notifications for specific teams and channels: 1. Navigate to the Teams tab. 2. Click on the three dots next to the channel from which you wish to stop receiving notifications. 3. Select 'Channel Notification.' A window will open, allowing you to turn notifications on or off and choose how they appear.
  6. Adjusting Activity Notifications
    To customize activity notifications: 1. Click on the Activity tab. 2. Click on the three dots at the top of the Activity column. 3. Select 'Notification Settings.' This will redirect you to the notification settings within the app.
  7. Conclusion
    By following these steps, you can effectively manage your notification settings in Microsoft Teams. Customizing notifications not only helps in reducing distractions but also ensures that you stay updated on important activities and messages, enhancing your overall productivity.

FAQ :

How do I customize my notifications in Microsoft Teams?

To customize your notifications in Microsoft Teams, click on the three dots next to your profile picture, select 'Settings', then click on 'Notifications and Activity'. Here, you can modify how, when, and where notifications appear.

Can I turn off notifications during meetings?

Yes, you can turn off notifications during meetings by going to the 'Notifications and Activity' tab and activating 'Hide notifications during calls and meetings'.

What are channel notifications?

Channel notifications are alerts specific to a channel within a team. You can customize these notifications by clicking on the three dots next to the channel name and selecting 'Channel Notification'.

How can I manage sound notifications?

To manage sound notifications, go to 'Settings', then 'Notifications and Activity'. You can activate or deactivate sound notifications by checking the options for 'Play sounds with notifications' and 'Play Sound for incoming calls'.

What does the 'Show Inactivity' option do?

'Show Inactivity' allows you to receive notifications about inactivity in chats and channels, helping you stay updated on any lack of activity.

Quelques cas d'usages :

Managing Team Communication

In a project management role, you can customize notifications for different channels to ensure you only receive alerts for critical updates, improving your focus and productivity.

Reducing Distractions During Meetings

As a team leader, you can activate 'Hide notifications during calls and meetings' to minimize distractions, allowing for more effective discussions and decision-making.

Personalizing Notification Preferences

In a customer support role, you can set specific notifications for channels related to urgent customer queries, ensuring you respond promptly while muting less critical channels.

Enhancing Collaboration in Remote Teams

For remote teams, customizing notifications for each team and channel can help members stay informed about relevant discussions, fostering better collaboration and engagement.

Streamlining Project Updates

As a project manager, you can set up notifications for activity updates in specific channels, allowing you to track project progress without being overwhelmed by unnecessary alerts.

Glossaire :

Microsoft Teams

A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Notifications

Alerts or messages that inform users about new activities, messages, or updates within the application.

Settings

Options within an application that allow users to customize their experience and preferences.

Activity

Actions or events that occur within Microsoft Teams, such as messages sent, mentions, or reactions.

Channel

A dedicated space within a team in Microsoft Teams where members can communicate and collaborate on specific topics.

Banner

A visual notification that appears at the top of the screen to alert users about new messages or activities.

Inactivity

A state where there are no new messages or activities occurring in a channel or chat.

Mute

To turn off notifications for a specific channel or team, preventing alerts from appearing.

résultat(s)
00:00:02
When you start using Microsoft Teams,
00:00:04
it's important to set U how you
00:00:06
want to receive notifications,
00:00:08
such As for a new message or activity.
00:00:12
The app allows you to customize
00:00:14
your notifications as follows.
00:00:16
You can choose how,
00:00:18
when and where they appear,
00:00:20
modify their appearance and sounds,
00:00:22
turn off specific messages.
00:00:25
To access notification settings,
00:00:27
follow these steps.
00:00:28
Click on the three dots at the
00:00:30
top right of the application
00:00:32
next to your profile picture.
00:00:34
Select Settings.
00:00:36
Then click on Notifications and Activity.
00:00:39
In the left column you have
00:00:41
the option to turn on or off
00:00:44
the sound of notifications by
00:00:46
checking the following options.
00:00:48
Activate play sounds with notifications.
00:00:52
And or activate Play
00:00:54
Sound for incoming calls,
00:00:56
requests to Join and meeting
00:00:58
Start notifications to be
00:00:59
notified of all activities,
00:01:01
mentions, replies to your posts,
00:01:03
replies and channels,
00:01:04
likes and reactions.
00:01:06
Select Show Inactivity and Banner
00:01:08
in the Chats and Channels section.
00:01:11
If you do not want to be disturbed
00:01:14
by notifications during a meeting,
00:01:16
follow these steps.
00:01:17
Still in the Notifications and Activity tab,
00:01:20
activate Hide notifications
00:01:22
during calls and meetings.
00:01:24
You can also customize notifications
00:01:25
for each team and channel.
00:01:27
Go to the Teams tab,
00:01:29
click on the three dots to the right
00:01:31
of the channel from which you no
00:01:34
longer wish to receive notifications,
00:01:36
then click on Channel Notification.
00:01:39
A window will open where you can
00:01:41
turn notifications on or off,
00:01:43
as well as choose how the
00:01:45
notifications appear.
00:01:46
You can perform similar actions to
00:01:48
customize activity notifications
00:01:49
by following these steps.
00:01:51
Click on the Activity tab.
00:01:53
Click on the three dots at the
00:01:55
top of the Activity column.
00:01:58
Select Notification Settings.
00:01:59
This will redirect you directly to
00:02:02
the notification settings in the app.

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résultat(s)
00:00:02
Quando você começa a usar o Microsoft Teams,
00:00:04
é importante definir U como você
00:00:06
deseja receber notificações,
00:00:08
como para uma nova mensagem ou atividade.
00:00:12
O aplicativo permite que você personalize
00:00:14
as suas notificações da seguinte forma.
00:00:16
Você pode escolher como,
00:00:18
quando e onde aparecem,
00:00:20
modificar a sua aparência e sons,
00:00:22
Desative mensagens específicas.
00:00:25
Para acessar as configurações de notificação,
00:00:27
siga estes passos.
00:00:28
Clique nos três pontos no botão
00:00:30
canto superior direito da aplicação
00:00:32
ao lado da sua foto de perfil.
00:00:34
Selecione Configurações.
00:00:36
Em seguida, clique em Notificações e Atividade.
00:00:39
Na coluna da esquerda você tem
00:00:41
a opção para ligar ou desligar
00:00:44
o som das notificações por
00:00:46
verificando as seguintes opções.
00:00:48
Ative a reprodução de sons com notificações.
00:00:52
E ou ativar o Play
00:00:54
Som para chamadas recebidas,
00:00:56
pedidos de participação e reunião
00:00:58
Iniciar notificações a serem
00:00:59
notificados de todas as atividades,
00:01:01
menções, respostas às suas publicações,
00:01:03
respostas e canais,
00:01:04
gostos e reações.
00:01:06
Selecione Mostrar Inatividade e Banner
00:01:08
na seção Chats e canais.
00:01:11
Se você não quer ser perturbado
00:01:14
através de notificações durante uma reunião,
00:01:16
siga estes passos.
00:01:17
Ainda na guia Notificações e Atividade,
00:01:20
ativar Ocultar notificações
00:01:22
durante chamadas e reuniões.
00:01:24
Você também pode personalizar notificações
00:01:25
para cada equipa e canal.
00:01:27
Aceda ao separador Equipas,
00:01:29
Clique nos três pontos à direita
00:01:31
do canal a partir do qual você não
00:01:34
desejar receber notificações há mais tempo,
00:01:36
em seguida, clique em Notificação do canal.
00:01:39
Abre-se uma janela onde pode
00:01:41
ativar ou desativar notificações,
00:01:43
bem como escolher como o
00:01:45
as notificações são exibidas.
00:01:46
Você pode executar ações semelhantes a
00:01:48
Personalizar notificações de atividade
00:01:49
seguindo estes passos.
00:01:51
Clique na guia Atividade.
00:01:53
Clique nos três pontos no botão
00:01:55
parte superior da coluna Atividade.
00:01:58
Selecione Configurações de notificação.
00:01:59
Isto irá redirecioná-lo diretamente para
00:02:02
as configurações de notificação no aplicativo.

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