Teams - Enabling Mobile Notifications Tutorial

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Objectifs :

This document aims to provide a comprehensive guide on configuring notification settings in Microsoft Teams for both mobile and desktop applications, ensuring users can manage their notifications effectively and avoid being overwhelmed.

Chapitres :

  1. Introduction to Notification Management in Teams
    Managing notifications in Microsoft Teams is crucial for maintaining productivity and focus. This guide will walk you through the steps to customize your notification settings on both mobile and desktop platforms, allowing you to tailor your experience according to your preferences.
  2. Customizing Notifications on Mobile
    To customize notifications on your mobile app, follow these steps: 1. **Access Your Profile**: Click on your profile icon located at the top left corner of the app. 2. **Select Notifications**: From the menu, choose the 'Notifications' option. 3. **Choose Notification Categories**: You can enable notifications for various categories, including: - General activity - Conversations - Channel discussions - Mentions This customization allows you to select which notifications you wish to receive.
  3. Setting Notification Preferences
    You can further refine your notification preferences by: - **Choosing Channels**: Select specific channels for which you want to receive notifications, such as new messages, meetings, or mentions. - **Meeting Notifications**: Decide whether to be notified when a meeting is started by another user. - **Notification Sounds**: Enable or disable notification sounds for messages received during meetings.
  4. Establishing Quiet Periods
    To minimize distractions, you can set a quiet period by configuring the hours and days when you do not wish to receive notifications. This feature allows you to: - **Disable Notifications**: Turn off all notifications if you are logged in on another device, such as the desktop application. - **Meeting Notifications**: Disable notifications on your mobile device when you are in a meeting. - **Background Notifications**: Choose to receive notifications only if the application is open or running in the background.
  5. Conclusion
    By following these steps to customize your notification settings in Microsoft Teams, you can create a more focused and less distracting work environment. Tailoring your notifications ensures that you stay informed about important updates while minimizing interruptions.

FAQ :

How do I customize notifications in the Teams mobile app?

To customize notifications in the Teams mobile app, click on your profile at the top left, then select 'Notifications'. You can enable notifications for various categories such as general activity, conversations, and mentions.

What is a quiet period in Teams notifications?

A quiet period is a set time during which you can choose to disable all notifications. This helps reduce distractions during specific hours or days.

Can I disable notifications when I'm in a meeting?

Yes, you can disable all notifications on your device when you are in a meeting to avoid interruptions.

What happens to notifications if I am logged in on another device?

If you are logged in on another device, you can configure the settings to disable all notifications on your current device.

How can I choose which channels to receive notifications from?

You can select specific channels for which you want to receive notifications, such as new messages, meetings, or mentions, during the notification customization process.

Quelques cas d'usages :

Managing Notifications for Remote Teams

In a remote work environment, team members can customize their Teams notifications to ensure they only receive alerts for important messages and meetings, reducing distractions and improving focus.

Setting Up Notifications for Project Management

Project managers can configure Teams notifications to receive updates on project discussions and deadlines, ensuring they stay informed without being overwhelmed by unnecessary alerts.

Balancing Work and Personal Time

Employees can set a quiet period in Teams to avoid notifications during personal time, helping them maintain a healthy work-life balance.

Enhancing Meeting Productivity

By disabling notifications during meetings, participants can focus better on discussions without interruptions, leading to more productive meetings.

Optimizing Notifications for Multitasking

Users who work on multiple devices can customize their Teams notifications to ensure they only receive alerts on the device they are actively using, enhancing their multitasking efficiency.

Glossaire :

Teams application

A collaboration platform developed by Microsoft that integrates workplace chat, video meetings, file storage, and application integration.

Notifications

Alerts or messages that inform users about updates, messages, or activities within an application.

Customization

The process of modifying settings or features in an application to suit individual preferences.

Quiet period

A designated time frame during which notifications are disabled to minimize distractions.

Desktop application

A software program that is installed and runs on a desktop or laptop computer.

Background running

When an application continues to operate and perform tasks while not actively displayed on the screen.

résultat(s)
00:00:02
If you have Teams alications
00:00:04
on both mobile and desktop,
00:00:06
it is important to configure them
00:00:08
so that you are not overwhelmed with
00:00:10
notifications on both latforms.
00:00:12
To customize notifications on your mobile
00:00:14
app, click on your profile at the top left,
00:00:18
then select Notifications.
00:00:20
You have the option to enable
00:00:22
notifications for each of these categories.
00:00:25
General activity, conversations,
00:00:26
channel discussions, mentions,
00:00:28
etcetera. Customization.
00:00:30
This allows you to choose which
00:00:33
notifications you want to receive.
00:00:38
Choose the channels for which you
00:00:40
want to receive notifications,
00:00:42
such as a new message,
00:00:43
a meeting, or a mention.
00:00:46
Choose whether to be notified when a
00:00:49
meeting is started by another user,
00:00:51
and also whether to enable or
00:00:53
disable notification sounds when you
00:00:55
receive a message while in a meeting.
00:00:58
Set a quiet period by configuring
00:01:00
the hours and days when you
00:01:02
will not receive notifications.
00:01:06
This option allows you to disable
00:01:08
all notifications if you are logged
00:01:10
in on another device, such as the
00:01:12
desktop application on a computer.
00:01:14
For example, here you can disable
00:01:17
all notifications on this device
00:01:19
when you are in a meeting.
00:01:21
And this option allows you to receive all
00:01:24
notifications only if the application
00:01:26
is open or running in the background.

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résultat(s)
00:00:02
Se você tiver alicações do Teams
00:00:04
tanto em dispositivos móveis como em computadores,
00:00:06
é importante configurá-los
00:00:08
para que você não fique sobrecarregado com
00:00:10
notificações em ambos os latforms.
00:00:12
Para personalizar notificações no seu telemóvel
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app, clique no seu perfil no canto superior esquerdo,
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em seguida, selecione Notificações.
00:00:20
Você tem a opção de ativar
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notificações para cada uma destas categorias.
00:00:25
Atividade geral, conversas,
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canal discussões, menções,
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etcetera. Personalização.
00:00:30
Isso permite que você escolha qual
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notificações que deseja receber.
00:00:38
Escolha os canais para os quais você
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deseja receber notificações,
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como uma nova mensagem,
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uma reunião ou uma menção.
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Escolha se deseja ser notificado quando um
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reunião é iniciada por outro usuário,
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e também se deve habilitar ou
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Desative os sons de notificação quando você
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Receba uma mensagem durante uma reunião.
00:00:58
Defina um período de silêncio configurando
00:01:00
as horas e os dias em que
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não receberá notificações.
00:01:06
Esta opção permite-lhe desativar
00:01:08
todas as notificações se você estiver logado
00:01:10
noutro dispositivo, como a seringa
00:01:12
aplicação de ambiente de trabalho num computador.
00:01:14
Por exemplo, aqui você pode desativar
00:01:17
todas as notificações neste dispositivo
00:01:19
quando você está em uma reunião.
00:01:21
E esta opção permite-lhe receber todos os
00:01:24
notificações apenas se o pedido
00:01:26
está aberto ou em execução em segundo plano.

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