Teams - Secure Teams Upon Creation Tutorial

Secure your Teams from the outset by understanding the importance of creating a SharePoint team site. Find out how to store and share your documents securely, whether you opt for a public or private team.

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Available in Microsoft365

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An essential asect to understand when

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creating a new team in teams is that

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it automatically involves the creation

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of a linked SharePoint team site.

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This SharePoint will store all

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documents you share within your team.

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The choice between creating a public

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or private team impacts the level of

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protection for the information and

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documents exchanged with your collaborators.

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If you create a public team,

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then all members of your

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organization will be able to join.

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Choosing to create a private

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team increases security since you

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decide who is part of the team.

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And collaborators wishing to join

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will need to request access.

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In both cases,

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the sharing of documents will

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be governed by your company's

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rules for SharePoint team sites.

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If allowed by your organization,

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team members can share documents

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in the team's SharePoint with

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internal or external collaborators,

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even if they are not part of the team.

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As the team owner, you will not have

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visibility if your collaborators

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share documents outside the team.

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However, you can configure the

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underlying SharePoint site

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to your Teams team to prevent

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document sharing by team members.

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Start by creating a new

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private team in Teams.

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Then open the linked SharePoint site.

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And go to the site.

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Permissions access the sharing

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settings for members. By default,

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both owners and members can share the

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site and its documents and files.

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People with editing permissions can

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share files and folders on the site.

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You can restrict these accesses

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by allowing only the owners to

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share the entire SharePoint site.

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To maintain maximum control

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over document sharing,

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choose to allow only site owners to share.

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Thus, team members can only share

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with individuals who already

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have access to the document,

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that is, team members.

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Or specific individuals,

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but you will need to approve this

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sharing request as the team owner.

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If you want to further restrict

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access to your team's documents,

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you can also disable access requests.

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This will prevent other collaborators

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from requesting access to

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your team and its documents.

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Team members will also no longer

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be able to share documents

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with specific individuals,

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being restricted to sharing

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only among team members.

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