Teams - Do I share with OneDrive, SharePoint, or TEAMS? Tutorial
In this video, you will learn about the different sharing options available in Microsoft 365:
OneDrive, SharePoint, and Teams.
The video covers the key points of each tool and explains when to use them based on your specific needs.
OneDrive is best for one-off and short-term sharing with a small number of people.
Teams is ideal for collaborating on documents, exchanging information in real-time, and organizing meetings.
SharePoint is recommended for structuring and securing large volumes of documents, with the ability to manage access rights accurately.
By understanding your goals and the type of sharing you require, choosing the most suitable tool will become clearer.
This knowledge will help you optimize your sharing experience and achieve better results with Microsoft 365.
- 2:24
- 3045 views
-
SharePoint (Classic Sites) - Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2651 times
-
SharePoint (Classic Sites) - Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2912 times
-
SharePoint (Classic Sites) - Checking the granted shares
- 2:27
- Viewed 2631 times
-
SharePoint (Classic Sites) - Targeting content using a specific audience
- 3:35
- Viewed 2688 times
-
SharePoint (Classic Sites) - Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2601 times
-
SharePoint (Classic Sites) - Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2618 times
-
SharePoint (Classic Sites) - Creating a personalized permission level
- 2:46
- Viewed 2691 times
-
SharePoint (Classic Sites) - Creating a permission group
- 3:53
- Viewed 2510 times
-
Protect a document shared by password
- 1:41
- Viewed 8737 times
-
Create and manage team channel
- 1:51
- Viewed 3134 times
-
Viva Connections in Microsoft Teams
- 0:58
- Viewed 3087 times
-
How to search a file in all channels
- 0:29
- Viewed 2991 times
-
Restrict a document to reading only
- 1:03
- Viewed 2965 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 2843 times
-
Making Phone Calls
- 1:23
- Viewed 2668 times
-
How to set quiet hours
- 0:32
- Viewed 2657 times
-
Managing Several Calls at the Same Time
- 1:08
- Viewed 2490 times
-
Viva Connections for your colleague
- 0:30
- Viewed 2476 times
-
Use template to prepare your Agile SCRUM meeting
- 2:50
- Viewed 2460 times
-
Forwarding Calls to Another Phone Number
- 0:47
- Viewed 2449 times
-
Transferring a Call
- 1:50
- Viewed 2431 times
-
Accessing the Voicemail
- 0:57
- Viewed 2374 times
-
Inviting Other People to an Ongoing Call
- 0:45
- Viewed 2365 times
-
Forwarding Calls to a Call Group
- 1:29
- Viewed 2330 times
-
Receiving Phone Calls
- 0:46
- Viewed 2313 times
-
Changing Voicemail Greeting
- 1:16
- Viewed 2313 times
-
Receiving Phone Calls on the Mobile Application
- 1:10
- Viewed 2306 times
-
Forwarding Calls to the Voicemail
- 0:31
- Viewed 2238 times
-
Ringing Another Number Simultaneously
- 0:49
- Viewed 2106 times
-
Adjusting Audio Devices
- 0:51
- Viewed 2012 times
-
Define your status message
- 2:13
- Viewed 2006 times
-
Turning Off Call Forwarding
- 0:49
- Viewed 1990 times
-
Putting on Hold & Muting Microphone
- 0:44
- Viewed 1980 times
-
Blocking Specific Phone Numbers
- 0:55
- Viewed 1937 times
-
Join a meeting as a participant
- 2:13
- Viewed 1719 times
-
Edit and enhance messages
- 1:57
- Viewed 1681 times
-
Create a team using a template
- 1:03
- Viewed 1623 times
-
Plan a meeting based on a conversation
- 1:28
- Viewed 1554 times
-
Synchronize only one channel
- 0:56
- Viewed 1485 times
-
Interact in conversations
- 1:30
- Viewed 1468 times
-
Find content and people
- 0:59
- Viewed 1430 times
-
Customize notifications
- 2:05
- Viewed 1421 times
-
Schedule private or team meetings
- 2:17
- Viewed 1397 times
-
Start an instant meeting
- 1:33
- Viewed 1371 times
-
Add channels and tabs
- 1:40
- Viewed 1365 times
-
Pin a channel to your favorites
- 1:04
- Viewed 1358 times
-
Presentation of different tools in a meeting
- 1:47
- Viewed 1348 times
-
Automatically record a meeting
- 1:12
- Viewed 1325 times
-
View events
- 2:21
- Viewed 1318 times
-
Create a team and add members
- 1:37
- Viewed 1302 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1274 times
-
Manage accessibility settings
- 1:33
- Viewed 1273 times
-
Creating and Joining a Meeting
- 1:22
- Viewed 1248 times
-
Create private and shared channels
- 1:52
- Viewed 1236 times
-
Create, manage and set up a breakout room
- 2:15
- Viewed 1235 times
-
Creating or Joining a Team
- 1:11
- Viewed 1233 times
-
Edit photo in Teams
- 0:42
- Viewed 1229 times
-
Responding or Reacting to a Message
- 1:01
- Viewed 1228 times
-
Overview of conversations
- 1:02
- Viewed 1111 times
-
Manage a meeting
- 2:08
- Viewed 1090 times
-
How to add Klaxoon to a current Teams meeting?
- 0:36
- Viewed 1090 times
-
How to integrate Klaxoon directly into a Teams meeting?
- 1:22
- Viewed 1089 times
-
Use Microsoft Whiteboard in meetings
- 1:40
- Viewed 1080 times
-
Finding and Installing Teams for Mobile
- 0:57
- Viewed 1068 times
-
Share content in meetings
- 2:44
- Viewed 1061 times
-
Chancing Your Status
- 0:40
- Viewed 1061 times
-
Change application settings
- 2:53
- Viewed 1056 times
-
Respect your right to disconnect with Insights
- 2:26
- Viewed 1053 times
-
Private and small group chats
- 2:03
- Viewed 1051 times
-
Take notes in meetings
- 0:35
- Viewed 1044 times
-
Interface Overview
- 1:10
- Viewed 1029 times
-
Manage your teams
- 2:38
- Viewed 1024 times
-
Introduction to Teams
- 1:25
- Viewed 1017 times
-
Invite external guests
- 1:19
- Viewed 1015 times
-
Set up breakout rooms before the meeting
- 1:35
- Viewed 1011 times
-
Enabling Subtitles During a Meeting
- 1:28
- Viewed 1009 times
-
Presentation of the desktop application
- 2:16
- Viewed 1007 times
-
How to start a Teams meeting from Klaxoon?
- 1:15
- Viewed 1007 times
-
Manage privacy settings
- 1:00
- Viewed 991 times
-
Use a background image during a video call
- 1:19
- Viewed 987 times
-
Starting a Conversation
- 0:53
- Viewed 985 times
-
File Management
- 1:04
- Viewed 965 times
-
Interact in a conversation
- 2:03
- Viewed 963 times
-
Finding Help?
- 0:56
- Viewed 956 times
-
Isolate a conversation window
- 0:50
- Viewed 954 times
-
Collaborate within a conversation with Microsoft Loop
- 01:34
- Viewed 951 times
-
Use and co-edit files
- 2:06
- Viewed 949 times
-
Retrieve items saved in a breakout room
- 0:40
- Viewed 949 times
-
Disabling Conversation Notifications
- 0:27
- Viewed 948 times
-
Get feedback from your coworkers with Forms questionnaires
- 2:08
- Viewed 942 times
-
Understand the differences between Connectors, Applications and Tabs
- 1:40
- Viewed 937 times
-
Set up and customize your teams
- 2:02
- Viewed 937 times
-
Posting in a Channel
- 2:15
- Viewed 937 times
-
Manage team files
- 1:28
- Viewed 936 times
-
Managing Teams and Channels
- 2:15
- Viewed 930 times
-
Register as a Participant in a Teams Webinar
- 1:05
- Viewed 925 times
-
Generate automatic translations and transcriptions in a meeting
- 1:58
- Viewed 922 times
-
Sharing Content in a Meeting
- 0:41
- Viewed 921 times
-
Enabling Mobile Notifications
- 1:28
- Viewed 921 times
-
Generate a presence report
- 1:23
- Viewed 920 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 916 times
-
Searching for Items or People
- 0:30
- Viewed 909 times
-
Make a New Approval Request
- 1:26
- Viewed 906 times
-
Creating a Channel
- 2:05
- Viewed 899 times
-
Store files in conversations
- 1:38
- Viewed 898 times
-
Apply a Specific Policy to a User
- 1:22
- Viewed 897 times
-
Send an Email to a Team
- 0:38
- Viewed 893 times
-
Following your activities and your team's activities
- 1:26
- Viewed 891 times
-
Create Approval Templates
- 2:06
- Viewed 891 times
-
Schedule Message Delivery
- 0:58
- Viewed 887 times
-
Copilot in Teams Conversations
- 2:47
- Viewed 840 times
-
Create and Send Signatures with Dedicated Services
- 1:46
- Viewed 832 times
-
Copilot After Teams Meetings
- 1:43
- Viewed 794 times
-
Copilot During Teams Meetings
- 3:29
- Viewed 762 times
-
Enable Klaxoon as an App in Teams
- 1:44
- Viewed 737 times
-
Use Commands and Keyboard Shortcuts
- 1:29
- Viewed 735 times
-
Use Viva Insights in Conversations
- 0:53
- Viewed 725 times
-
Use Templates for Document Creation
- 1:03
- Viewed 725 times
-
Start and Manage Your Event with Multiple People
- 1:20
- Viewed 723 times
-
Use Connectors to Receive Notifications
- 0:48
- Viewed 720 times
-
Integrate Klaxoon in a Teams Channel
- 0:40
- Viewed 718 times
-
Manage Document Approval
- 0:56
- Viewed 716 times
-
Participate in a Town Hall
- 0:53
- Viewed 705 times
-
When and Why to Use Town Hall
- 1:38
- Viewed 704 times
-
Communicate Behind the Scenes
- 0:56
- Viewed 695 times
-
Analyze Team Dynamics
- 1:19
- Viewed 690 times
-
Prepare Your Webinar with Microsoft Teams
- 3:13
- Viewed 689 times
-
Differentiate Between Meeting Types
- 1:38
- Viewed 687 times
-
Add and Explore Workflows
- 1:35
- Viewed 685 times
-
Moderate the Chat During a Town Hall
- 1:26
- Viewed 678 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 677 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 675 times
-
End the Event and Gather Statistics
- 1:10
- Viewed 675 times
-
Set Up Monitoring in a Channel with an RSS Feed
- 0:48
- Viewed 671 times
-
Centralize Important Events in a Single Channel Calendar
- 0:42
- Viewed 671 times
-
Test Your Event with the Green Room
- 1:52
- Viewed 671 times
-
Ensure Your Webinar Options Before Launching
- 1:09
- Viewed 669 times
-
Start and Manage Your Event Alone
- 1:56
- Viewed 667 times
-
Plan and Launch a Town Hall
- 2:15
- Viewed 661 times
-
Add Interactivity to Your Teams Webinar
- 2:02
- Viewed 656 times
-
Manage Conversation Options
- 1:35
- Viewed 653 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 653 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 651 times
-
Filter Your Document Display
- 1:10
- Viewed 649 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 647 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 642 times
-
Customize the Display of the Function Panel
- 0:45
- Viewed 636 times
-
Manage priority people
- 0:24
- Viewed 514 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 132 times
-
Create an appointment or meeting
- 01:44
- Viewed 111 times
-
Respond to a meeting
- 01:00
- Viewed 109 times
-
Manage Teams online meeting options
- 01:56
- Viewed 96 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 32 times
-
Protect a document shared by password
- 1:41
- Viewed 8737 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 5696 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4037 times
-
Create and manage team channel
- 1:51
- Viewed 3134 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3101 times
-
How do I block a sender?
- 1:01
- Viewed 3091 times
-
Manage permissions
- 1:10
- Viewed 2978 times
-
Restrict a document to reading only
- 1:03
- Viewed 2965 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2912 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 2843 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 2830 times
-
Creating a personalized permission level
- 2:46
- Viewed 2691 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 2689 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2688 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2651 times
-
Checking the granted shares
- 2:27
- Viewed 2631 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2618 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2601 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2543 times
-
Creating a permission group
- 3:53
- Viewed 2510 times
-
General security practices in Outlook
- 1:03
- Viewed 2351 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2262 times
-
Manage permissions
- 1:03
- Viewed 1432 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 916 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 677 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 675 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 653 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 651 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 642 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 229 times
-
Modify Sharing Rules
- 00:53
- Viewed 229 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 226 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 219 times
-
Check Granted Shares
- 00:48
- Viewed 210 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 199 times
-
Recover deleted items
- 01:09
- Viewed 113 times
-
Block a sender
- 01:54
- Viewed 70 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 58 times
-
Share a document securely with Outlook
- 02:21
- Viewed 55 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Protect an email by encrypting
- 01:10
- Viewed 45 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 24 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 22 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 20 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 14 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 22 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 20 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 14 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 24 times
-
Use the narrative Builder
- 01:31
- Viewed 31 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 31 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 32 times
-
Share a document with copilot
- 00:36
- Viewed 27 times
-
Configurate a page with copilot
- 01:47
- Viewed 35 times
-
Use Copilot with Right-Click
- 00:58
- Viewed 28 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 44 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 42 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 58 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 83 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 83 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 91 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 84 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 38 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 90 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 47 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 46 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 110 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 39 times
-
Share Power Automate Flows
- 02:20
- Viewed 39 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 39 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 50 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 42 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 63 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 42 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 86 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 86 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 88 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 80 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 58 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 34 times
-
Discover the “Build Space”
- 02:26
- Viewed 38 times
-
The Power Automate Mobile App
- 01:39
- Viewed 38 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 44 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 37 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 42 times
-
Access Power Automate for the Web
- 01:25
- Viewed 44 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 46 times
-
Add a third-party application
- 02:40
- Viewed 70 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 57 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 61 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 56 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 46 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 62 times
-
Share a document securely with Outlook
- 02:21
- Viewed 55 times
-
Block a sender
- 01:54
- Viewed 70 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Protect an email by encrypting
- 01:10
- Viewed 45 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
-
Recover deleted items
- 01:09
- Viewed 113 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 58 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 42 times
-
Use a Shared Mailbox
- 01:18
- Viewed 64 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 62 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
-
Calendar Delegation Setup
- 01:21
- Viewed 64 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 109 times
-
Making changes to a text
- 00:38
- Viewed 46 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 63 times
-
Search from emails with Copilot
- 00:53
- Viewed 273 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 49 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 57 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 54 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 49 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 47 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 78 times
-
Generate formulas from a concept
- 01:02
- Viewed 51 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 53 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 72 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 83 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 65 times
-
Create a Meeting Poll
- 02:48
- Viewed 55 times
-
Display Three Time Zones
- 01:52
- Viewed 46 times
-
View Other Calendars
- 00:50
- Viewed 45 times
-
Open a Shared Calendar
- 01:29
- Viewed 60 times
-
Share Your Calendar
- 01:54
- Viewed 64 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 46 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Translate Emails in Outlook
- 01:32
- Viewed 46 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 48 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 65 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 45 times
-
Improve Email Accessibility
- 02:02
- Viewed 48 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 51 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 54 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
-
Delay Email Delivery
- 01:10
- Viewed 56 times
-
Use Conversation View
- 01:47
- Viewed 48 times
-
Clean Up Your Inbox
- 01:18
- Viewed 68 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 229 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Easily Sort Your Mails
- 01:38
- Viewed 50 times
-
Automate Routine Actions
- 02:19
- Viewed 51 times
-
Create an Email Template
- 01:40
- Viewed 61 times
-
Create a task from a message
- 02:00
- Viewed 99 times
-
Share a task list
- 03:10
- Viewed 103 times
-
Create a task or reminder
- 01:50
- Viewed 102 times
-
Task Module Overview
- 01:56
- Viewed 115 times
-
Manage Teams online meeting options
- 01:56
- Viewed 96 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 132 times
-
Create a reminder for yourself
- 01:59
- Viewed 105 times
-
Respond to a meeting
- 01:00
- Viewed 109 times
-
Create an appointment or meeting
- 01:44
- Viewed 111 times
-
Create different types of events
- 01:46
- Viewed 102 times
-
Edit and customize views
- 01:55
- Viewed 126 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 117 times
-
Search options
- 01:23
- Viewed 95 times
-
Sort and filter emails
- 02:51
- Viewed 105 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 154 times
-
The Bcc Field in Detail
- 01:53
- Viewed 102 times
-
Save and Print a Message
- 01:48
- Viewed 112 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 133 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 111 times
-
Process an incoming message
- 01:53
- Viewed 95 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 110 times
-
Organize into Folders
- 01:57
- Viewed 115 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 104 times
-
Create and add a signature to messages
- 01:26
- Viewed 112 times
-
Manage new message notifications
- 01:40
- Viewed 96 times
-
Change the default font of your emails
- 01:05
- Viewed 106 times
-
Manage Views
- 02:36
- Viewed 89 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 142 times
-
Explore the Interface
- 03:22
- Viewed 96 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 100 times
-
Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 204 times
-
Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 224 times
-
Write a Product Description with ChatGPT
- 02:30
- Viewed 194 times
-
Structure Your Product Launch Project
- 01:51
- Viewed 218 times
-
Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 174 times
-
Manage Storage Space
- 02:08
- Viewed 219 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 209 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 224 times
-
Make a File Request
- 01:24
- Viewed 229 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 219 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 229 times
-
Modify Sharing Rules
- 00:53
- Viewed 229 times
-
Check Granted Shares
- 00:48
- Viewed 210 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 229 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 199 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 226 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 225 times
-
Search for Documents
- 01:31
- Viewed 199 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 243 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 220 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 217 times
-
Edit, Delete a Share
- 02:16
- Viewed 215 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 220 times
-
Power and Manage OneDrive
- 01:36
- Viewed 213 times
-
What is OneDrive ?
- 01:14
- Viewed 320 times
-
Personality and tone for a realistic rendering
- 01:18
- Viewed 312 times
-
Format and example for optimal results
- 01:50
- Viewed 310 times
-
The importance of context in your requests
- 01:44
- Viewed 314 times
-
Precise task in conversational AI
- 01:55
- Viewed 317 times
-
Basics of prompting with conversational AI
- 02:29
- Viewed 326 times
-
What is a prompt ?
- 01:14
- Viewed 314 times
-
Survey Consumer Satisfaction Panel
- 02:38
- Viewed 387 times
-
Promote Your Product on Social Networks with Copilot
- 02:41
- Viewed 339 times
-
Write a Product Description with Copilot
- 02:36
- Viewed 384 times
-
Structure Your Product Launch Project
- 02:15
- Viewed 379 times
-
Initiate a Market Study with Copilot
- 03:15
- Viewed 379 times
Objectifs :
This document aims to clarify the appropriate use of collaboration and co-editing tools within the Office 365 suite, specifically OneDrive, SharePoint, and Teams, based on the context of document sharing and collaboration needs.
Chapitres :
-
Introduction to Office 365 Collaboration Tools
The Office 365 suite provides a range of collaboration and co-editing tools designed to enhance productivity and teamwork. However, choosing the right tool—whether OneDrive, SharePoint, or Teams—depends on your specific needs and working context. -
Choosing the Right Tool
To determine which tool to use, consider the following questions: - **Duration and Number of Collaborators**: How long do you need to share documents, and with how many people? - **Project Collaboration Needs**: Do you need to work on multiple projects while exchanging information and communicating? - **Document Organization and Security**: Do you require structured libraries for sorting and securing documents? -
When to Use OneDrive
OneDrive is ideal for personal document storage and sharing. It is best suited for: - **One-off and Short-term Sharing**: Use OneDrive for sharing documents with a small number of people for brief periods. This tool allows for easy sharing of personal files without the need for extensive collaboration. -
When to Use Teams
Teams is the preferred choice for collaborative work on multiple projects. It is beneficial for: - **Real-time Collaboration**: Teams allows users to co-edit documents and communicate effectively within individual teams. - **Meeting Coordination**: You can organize meetings and make documents accessible to all team members, facilitating seamless information exchange. -
When to Use SharePoint
SharePoint is designed for managing large volumes of documents and is suitable for: - **Structured Document Libraries**: It allows for organized storage of documents, making it easier to manage access rights and ensure security. - **Access Rights Management**: SharePoint provides precise control over who can access different storage spaces or subsites, making it ideal for larger teams or organizations. -
Conclusion
Choosing the right sharing tool within the Office 365 suite may seem complex at first. However, by accurately determining your goals and understanding the type and frequency of your document sharing needs, the decision becomes clearer. In summary: - Use **OneDrive** for one-off sharing with a small group. - Use **Teams** for co-editing and real-time collaboration. - Use **SharePoint** for structured document management and precise access control.
FAQ :
What is the best tool for sharing documents in Office 365?
The best tool depends on your specific needs. Use OneDrive for personal document sharing, Teams for collaborative projects, and SharePoint for structured document management and access control.
When should I use OneDrive instead of SharePoint?
Use OneDrive for one-off sharing and short-term collaboration with a small number of people. SharePoint is better for managing large volumes of documents and structured access.
Can I collaborate on documents in Teams?
Yes, Teams allows for real-time collaboration on documents, making it an excellent choice for team projects and communication.
How do I manage access rights in SharePoint?
SharePoint provides tools to manage access rights accurately, allowing you to set permissions for different users and groups within various storage spaces or subsites.
What are the advantages of using SharePoint for document management?
SharePoint offers structured libraries for organizing documents, precise access rights management, and the ability to handle large volumes of documents efficiently.
Quelques cas d'usages :
Short-term Document Sharing
Use OneDrive to share a presentation with a colleague for a quick review. This is ideal for one-off sharing with a small group, ensuring easy access and collaboration.
Project Collaboration
Utilize Teams for a project where multiple team members need to co-edit documents and communicate in real-time. This enhances productivity and ensures everyone is on the same page.
Organizing Company Documents
Implement SharePoint to manage and organize company policies and procedures. This allows for structured libraries and precise access rights, ensuring that employees can find and access the documents they need.
Real-time Team Meetings
Leverage Teams to conduct virtual meetings where documents are shared and edited live. This facilitates immediate feedback and collaboration among team members.
Access Control for Sensitive Information
Use SharePoint to manage access rights for sensitive documents, ensuring that only authorized personnel can view or edit critical information, thus enhancing security.
Glossaire :
Office 365
A cloud-based suite of productivity applications and services developed by Microsoft, which includes tools for collaboration, communication, and document management.
OneDrive
Microsoft's online storage service that allows users to store files and share them with others. It is best suited for personal document storage and short-term sharing.
SharePoint
A web-based platform that integrates with Office 365, designed for document management and storage. It allows for structured libraries and precise access rights management for larger groups.
Teams
A collaboration platform within Office 365 that facilitates real-time communication and document co-editing among team members, making it ideal for project-based work.
Co-editing
The process of multiple users working on the same document simultaneously, allowing for real-time updates and collaboration.
Access rights
Permissions that determine who can view, edit, or manage documents and folders within a storage system like SharePoint.