Teams - Isolate a conversation window Tutorial

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Available in Microsoft365

Objectifs :

Understand how to effectively use the chat features in Teams while collaborating on a document, enhancing communication and productivity.

Chapitres :

Introduction to Teams Chat Features
In collaborative environments, maintaining effective communication is crucial. Microsoft Teams provides features that allow users to engage in conversations while working on documents. This guide will explore how to detach chat windows and respond to notifications, ensuring seamless collaboration.
Detaching a Chat Window
When you are reviewing or editing a document with a colleague, you may want to continue your discussion through messaging. Teams allows you to detach a chat window, which is particularly useful if you are using multiple screens. This feature enables you to stay focused on the document while conversing with your colleague. To detach a chat window: - Navigate to your Conversations in Teams. - Click on the icon located next to your colleague's name. - A new window will automatically open, allowing for uninterrupted communication.
Responding to Message Notifications
Another convenient feature in Teams is the ability to respond directly to message notifications. This allows you to engage with your colleague without needing to switch back to the Teams application. To respond to a notification: - When you receive a message notification from your colleague, simply click on it. - You can type your response directly in the notification pop-up, facilitating quick and efficient communication.
Managing Multiple Chat Windows
Teams allows you to detach as many chat windows as you wish. This flexibility is beneficial for managing multiple conversations simultaneously, especially during collaborative projects. By organizing your chat windows, you can enhance your workflow and maintain focus on your tasks.
Conclusion
Utilizing the chat features in Microsoft Teams can significantly improve your collaborative efforts. By detaching chat windows and responding to notifications, you can maintain effective communication without disrupting your workflow. Embracing these tools will lead to a more productive and organized working environment.

FAQ :

How do I detach a chat window in Microsoft Teams?

To detach a chat window in Microsoft Teams, go to your Conversations, find the chat with your colleague, and click on the icon next to their name. This will open the chat in a new window.

Can I respond to messages without opening the Teams application?

Yes, you can respond directly to message notifications without returning to the Teams application. Simply click on the notification to reply.

Is there a limit to how many chat windows I can detach?

No, you can detach as many chat windows as you wish in Microsoft Teams, allowing for flexible multitasking.

What are the benefits of using multiple screens with Teams?

Using multiple screens with Teams allows you to stay focused on your document or ongoing discussion while simultaneously chatting with colleagues, improving productivity and efficiency.

What should I do if I can't find the detach icon?

If you can't find the detach icon, ensure that you are in the Conversations section and that you are hovering over the correct chat. If the issue persists, try restarting the Teams application.

Quelques cas d'usages :

Collaborative Document Editing

When working on a shared document, team members can detach chat windows to discuss changes in real-time without losing focus on the document itself. This is particularly useful in remote work settings where collaboration is key.

Project Management Meetings

During project management meetings, team leaders can detach chat windows to communicate with team members about specific tasks while presenting information. This allows for immediate feedback and clarification without interrupting the flow of the meeting.

Customer Support Coordination

Customer support agents can use detached chat windows to communicate with colleagues while handling customer inquiries. This enables them to quickly seek assistance or share information without navigating away from the customer interaction.

Training and Onboarding Sessions

In training sessions, trainers can detach chat windows to answer questions from new employees while presenting materials. This ensures that trainees receive immediate support and clarification on topics being discussed.

Sales Team Collaboration

Sales teams can detach chat windows to discuss strategies and share updates while reviewing client proposals. This enhances communication and allows for quick adjustments based on team input.

Glossaire :

detach

To separate or remove a chat window from the main application, allowing it to open in its own window for easier multitasking.

chat window

A separate interface within a messaging application where users can send and receive messages.

Teams

Microsoft Teams, a collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

notification

An alert that informs users of new messages or updates within an application.

multiple screens

Using more than one display monitor to enhance productivity by allowing users to view and interact with multiple applications simultaneously.

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While you're viewing or editing

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a document with your colleague,

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but you want to continue discussing with

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them through messaging, Teams offers

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the ability to detach a chat window.

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This allows you to take advantage

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of multiple screens and stay within

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the document or ongoing discussion

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while conversing with your colleague.

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Each conversation you detach

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opens in its own window.

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To do this, go to your Conversations.

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Then click on this icon located

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next to your colleague's name.

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A window will automatically open.

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Another option,

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when you receive a message

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notification from your colleague,

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you can respond directly on the

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notification without having to

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return to the team's application.

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You can detach as many windows as you wish.

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Enquanto visualiza ou edita

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um documento com o seu colega,

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mas você quer continuar discutindo com

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através de mensagens, o Teams oferece

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a capacidade de desanexar uma janela de chat.

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Isto permite-lhe tirar partido

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de várias telas e ficar dentro

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o documento ou discussão em curso

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enquanto conversa com o seu colega.

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Cada conversa que você separar

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abre na sua própria janela.

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Para fazer isso, vá para suas conversas.

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Em seguida, clique neste ícone localizado

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ao lado do nome do seu colega.

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Uma janela será aberta automaticamente.

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Outra opção,

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quando recebe uma mensagem

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notificação do seu colega,

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Pode responder diretamente no

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notificação sem ter de

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voltar à aplicação da equipa.

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Você pode separar quantas janelas desejar.

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