Teams - Manage Privacy in Private Channels Tutorial

Learn how to manage confidentiality in your teams' private channels to create targeted, secure collaboration spaces. Find out how to add private channels, so you can confidentially discuss and share sensitive information within your team.

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Objectifs :

This document aims to provide a comprehensive overview of how to create and manage private channels within a team environment, highlighting their purpose, functionalities, and settings. It is designed to help users understand the benefits of private channels for collaboration and information sharing while ensuring clarity on permissions and access.

Chapitres :

  1. Introduction to Private Channels
    Private channels are a feature within team collaboration platforms that allow members to create spaces for targeted discussions and projects without the need for a dedicated team group. This is particularly useful for teams that need to collaborate on sensitive topics or projects while maintaining confidentiality.
  2. Creating a Private Channel
    To create a private channel, any member (except guests) can initiate the process. However, team administrators have the ability to disable this feature through team settings. It's important to note that the ability to create private channels may be restricted based on organizational policies.
  3. Managing Membership in Private Channels
    When a private channel is created, the creator becomes the sole administrator, responsible for adding or removing members. Guests can be invited to the private channel, but they must already be part of the team. Additionally, when a new member joins a private channel, they gain access to all previous conversations that occurred before their arrival.
  4. Access and Visibility of Private Channels
    Members who are not part of a private channel will not have access to its content, and it will not appear in their channel list. This ensures that discussions remain confidential and are only visible to authorized members.
  5. Settings and Customization
    Private channels inherit basic settings from the parent team but can be customized individually. Administrators can modify member lists, permissions, and features such as mentions and fun tools like GIFs. This flexibility allows teams to tailor their private channels to their specific needs.
  6. SharePoint Integration
    Upon the creation of a private channel, a new SharePoint site collection is automatically generated specifically for that channel. This site is independent of the general team SharePoint and is accessible only to private channel members, ensuring that files and folders remain secure and exclusive.
  7. Conclusion
    Private channels serve as a valuable tool for teams needing to collaborate on sensitive projects while maintaining privacy. Understanding how to create, manage, and customize these channels enhances team communication and ensures that information is shared securely among the right members.

FAQ :

What is a private channel?

A private channel is a secure space within a team where only selected members can communicate and access content, making it ideal for sensitive discussions.

How can I create a private channel?

To create a private channel, you need to be a member of the team with the necessary permissions. You can do this through the team settings where you can select the option to create a private channel.

Can guests access private channels?

Guests cannot create private channels, but they can be added to existing private channels if they are already members of the team.

What happens when I add a new member to a private channel?

When a new member is added to a private channel, they gain access to all previous conversations that occurred before their arrival.

What is a SharePoint site collection in relation to private channels?

A SharePoint site collection is automatically created for each private channel, allowing members to store and share files securely, separate from the general team SharePoint.

Can I change the settings of a private channel after it is created?

Yes, you can modify the settings of a private channel, including member permissions and features like mentions and file sharing.

Quelques cas d'usages :

Collaborating on Sensitive Projects

A marketing team can use a private channel to discuss confidential strategies for an upcoming product launch, ensuring that sensitive information is only shared among trusted team members.

Managing Budget Discussions

Finance teams can create a private channel to discuss budget allocations and financial strategies without exposing sensitive data to all team members.

Project-Based Collaboration

When different departments need to collaborate on a specific project, they can create a private channel to streamline communication and keep discussions focused and secure.

Handling HR Matters

HR teams can utilize private channels to discuss employee matters, ensuring confidentiality and compliance with privacy regulations.

Training and Development Sessions

A training team can set up a private channel for planning and discussing training sessions, allowing them to share resources and feedback without involving the entire organization.

Glossaire :

Private Channel

A private channel is a restricted communication space within a team where only selected members can participate and view the content. It is useful for discussions that require confidentiality.

Team Settings

Settings that allow team administrators to manage various aspects of the team, including the ability for members to create private channels.

Administrator Policy

Rules set by the team administrator that dictate what members can or cannot do within the team, including the creation of private channels.

Guest

A user who has limited access to a team and its channels, typically not able to create channels or access certain content.

SharePoint Site Collection

A collection of SharePoint sites that are created for specific purposes, such as a private channel, allowing members to store and share files securely.

Mentions

A feature that allows users to tag other members in messages or comments, notifying them of the mention.

Permissions

Settings that determine what actions members can perform within a channel, such as posting messages or accessing files.

résultat(s)
00:00:04
to create targeted collaboration spaces within your teams.
00:00:08
This can be useful,
00:00:09
for example,
00:00:10
if a part of the team needs to come together for a project,
00:00:13
but doesn't want to create a specific teams group
00:00:16
or if some collaborators need to discuss sensitive information
00:00:20
such as budgets,
00:00:21
strategic positioning,
00:00:23
etc.
00:00:24
By default,
00:00:25
any team member except guests can create a private channel within it.
00:00:30
However,
00:00:31
as the team owner,
00:00:32
you can disable the creation of private channels by members from the team settings.
00:00:41
Note that the ability to create private channels may be
00:00:45
restricted according to the policy set by your administrator.
00:00:49
When you create a private channel,
00:00:51
you become its owner,
00:00:52
meaning you're the only person who can add or remove members from this channel.
00:00:57
But
00:00:58
you can assign the owner status to other members.
00:01:07
Guests can also be added to the private channel.
00:01:12
In all cases,
00:01:13
owners,
00:01:14
members and guests must already be part of the team to be added to the channel.
00:01:19
Note that when you add a new member to a private channel,
00:01:22
they will have access to all the conversations that
00:01:25
took place before their arrival in the channel.
00:01:28
As the team owner,
00:01:29
you have an overview of all the channels created in it,
00:01:32
whether public or private.
00:01:34
However,
00:01:35
if you are not a member of a private channel,
00:01:37
you will not have access to its content,
00:01:40
and it will not appear in your team's channel list in the left panel.
00:01:44
Upon creation,
00:01:45
private channels inherit the same permissions as the parent team.
00:01:49
However,
00:01:49
they are independent,
00:01:51
and you can modify their settings individually.
00:01:54
This includes,
00:01:55
of course,
00:01:55
the list of members of this channel and their status,
00:01:59
but also their permissions.
00:02:03
In the settings,
00:02:04
you can also choose to allow it mentions and fun
00:02:07
tools like GIFs and memes for this private channel.
00:02:11
Lastly,
00:02:12
when you create a private channel,
00:02:14
a new SharePoint site collection is automatically created
00:02:18
specifically for it.
00:02:20
It is independent of the general team SharePoint
00:02:23
and reserved for the private channel members only.
00:02:26
This ensures that only the members of the private channel can
00:02:30
access the files and folders contained in this site collection.

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résultat(s)
00:00:02
Pode adicionar canais privados às suas equipas
00:00:04
para criar espaços de colaboração direcionados dentro das suas equipas.
00:00:08
Isso pode ser útil,
00:00:09
por exemplo,
00:00:10
se uma parte da equipa precisar de se reunir para um projeto,
00:00:13
mas não quer criar um grupo de equipas específico
00:00:16
ou se alguns colaboradores precisarem discutir informações confidenciais
00:00:20
tais como os orçamentos,
00:00:21
posicionamento estratégico,
00:00:23
etc.
00:00:24
Por predefinição,
00:00:25
qualquer membro da equipa, excepto convidados, pode criar um canal privado dentro dela.
00:00:30
No entanto,
00:00:31
na qualidade de proprietário da equipa,
00:00:32
pode desativar a criação de canais privados por membros a partir das definições da equipa.
00:00:41
Note-se que a capacidade de criar canais privados pode ser
00:00:45
restrito de acordo com a política definida pelo administrador.
00:00:49
Quando cria um canal privado,
00:00:51
torna-se o seu proprietário,
00:00:52
o que significa que é a única pessoa que pode adicionar ou remover membros deste canal.
00:00:57
Mas
00:00:58
pode atribuir o estatuto de proprietário a outros membros.
00:01:07
Os hóspedes também podem ser adicionados ao canal privado.
00:01:12
Em todos os casos,
00:01:13
proprietários,
00:01:14
os membros e convidados já devem fazer parte da equipa para serem adicionados ao canal.
00:01:19
Note que quando adiciona um novo membro a um canal privado,
00:01:22
terão acesso a todas as conversas que
00:01:25
teve lugar antes da sua chegada ao canal.
00:01:28
Na qualidade de proprietário da equipa,
00:01:29
tem uma visão geral de todos os canais nele criados,
00:01:32
seja público ou privado.
00:01:34
No entanto,
00:01:35
se não for membro de um canal privado,
00:01:37
não terá acesso ao seu conteúdo,
00:01:40
e não aparecerá na lista de canais da sua equipa no painel esquerdo.
00:01:44
Após a criação,
00:01:45
os canais privados herdam as mesmas permissões que a equipa principal.
00:01:49
No entanto,
00:01:49
são independentes,
00:01:51
e pode modificar as suas definições individualmente.
00:01:54
Isto inclui,
00:01:55
claro,
00:01:55
a lista dos membros deste canal e o seu estatuto,
00:01:59
mas também as suas permissões.
00:02:03
Nas configurações,
00:02:04
também pode optar por permitir menções e diversão
00:02:07
ferramentas como GIFs e memes para este canal privado.
00:02:11
Por último,
00:02:12
quando cria um canal privado,
00:02:14
um novo conjunto de sites do SharePoint é criado automaticamente
00:02:18
especificamente para o mesmo.
00:02:20
É independente da equipa geral do SharePoint
00:02:23
e reservado apenas para os membros do canal privado.
00:02:26
Isto garante que apenas os membros do canal privado podem
00:02:30
aceder aos ficheiros e pastas contidos neste conjunto de sites.

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