Teams - Restrict a Document to Certain Team Members Tutorial
Restrict access to your documents in Microsoft Teams and choose who can view them. Find out how to restrict access to a specific group of people and secure your confidential information.
- 1:50
- 830 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 1670 times
-
Copilot - Use Copilot with Right-Click
- 01:45
- Viewed 959 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4420 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1088 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6429 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 13794 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2641 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 4864 times
-
Protect a document shared by password
- 1:41
- Viewed 9587 times
-
Create and manage team channel
- 1:51
- Viewed 3399 times
-
Viva Connections in Microsoft Teams
- 0:58
- Viewed 3378 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3341 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3230 times
-
How to search a file in all channels
- 0:29
- Viewed 3229 times
-
Restrict a document to reading only
- 1:03
- Viewed 3215 times
-
How to set quiet hours
- 0:32
- Viewed 2974 times
-
Viva Connections for your colleague
- 0:30
- Viewed 2764 times
-
Use template to prepare your Agile SCRUM meeting
- 2:50
- Viewed 2688 times
-
Define your status message
- 2:13
- Viewed 2554 times
-
Join a meeting as a participant
- 2:13
- Viewed 1909 times
-
Edit and enhance messages
- 1:57
- Viewed 1850 times
-
Pin a channel to your favorites
- 1:04
- Viewed 1848 times
-
Create a team using a template
- 1:03
- Viewed 1818 times
-
Plan a meeting based on a conversation
- 1:28
- Viewed 1736 times
-
Synchronize only one channel
- 0:56
- Viewed 1690 times
-
Customize notifications
- 2:05
- Viewed 1631 times
-
Interact in conversations
- 1:30
- Viewed 1623 times
-
Find content and people
- 0:59
- Viewed 1604 times
-
Schedule private or team meetings
- 2:17
- Viewed 1594 times
-
Start an instant meeting
- 1:33
- Viewed 1570 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1538 times
-
Presentation of different tools in a meeting
- 1:47
- Viewed 1535 times
-
Add channels and tabs
- 1:40
- Viewed 1532 times
-
Automatically record a meeting
- 1:12
- Viewed 1505 times
-
View events
- 2:21
- Viewed 1489 times
-
Create a team and add members
- 1:37
- Viewed 1453 times
-
Manage accessibility settings
- 1:33
- Viewed 1441 times
-
Responding or Reacting to a Message
- 1:01
- Viewed 1434 times
-
Creating and Joining a Meeting
- 1:22
- Viewed 1432 times
-
Create, manage and set up a breakout room
- 2:15
- Viewed 1418 times
-
Creating or Joining a Team
- 1:11
- Viewed 1409 times
-
Edit photo in Teams
- 0:42
- Viewed 1408 times
-
Create private and shared channels
- 1:52
- Viewed 1389 times
-
Use Microsoft Whiteboard in meetings
- 1:40
- Viewed 1284 times
-
Overview of conversations
- 1:02
- Viewed 1270 times
-
Manage a meeting
- 2:08
- Viewed 1270 times
-
Finding and Installing Teams for Mobile
- 0:57
- Viewed 1250 times
-
How to add Klaxoon to a current Teams meeting?
- 0:36
- Viewed 1248 times
-
How to integrate Klaxoon directly into a Teams meeting?
- 1:22
- Viewed 1239 times
-
Change application settings
- 2:53
- Viewed 1234 times
-
Respect your right to disconnect with Insights
- 2:26
- Viewed 1232 times
-
How to start a Teams meeting from Klaxoon?
- 1:15
- Viewed 1227 times
-
Private and small group chats
- 2:03
- Viewed 1214 times
-
Manage your teams
- 2:38
- Viewed 1212 times
-
Chancing Your Status
- 0:40
- Viewed 1206 times
-
Set up breakout rooms before the meeting
- 1:35
- Viewed 1205 times
-
Introduction to Teams
- 1:25
- Viewed 1203 times
-
Share content in meetings
- 2:44
- Viewed 1194 times
-
Take notes in meetings
- 0:35
- Viewed 1187 times
-
Presentation of the desktop application
- 2:16
- Viewed 1183 times
-
Interface Overview
- 1:10
- Viewed 1180 times
-
Invite external guests
- 1:19
- Viewed 1177 times
-
Manage privacy settings
- 1:00
- Viewed 1163 times
-
Enabling Subtitles During a Meeting
- 1:28
- Viewed 1159 times
-
Schedule Message Delivery
- 0:58
- Viewed 1156 times
-
Use a background image during a video call
- 1:19
- Viewed 1150 times
-
Apply a Specific Policy to a User
- 1:22
- Viewed 1146 times
-
Starting a Conversation
- 0:53
- Viewed 1134 times
-
Set up and customize your teams
- 2:02
- Viewed 1129 times
-
File Management
- 1:04
- Viewed 1119 times
-
Isolate a conversation window
- 0:50
- Viewed 1117 times
-
Generate a presence report
- 1:23
- Viewed 1117 times
-
Understand the differences between Connectors, Applications and Tabs
- 1:40
- Viewed 1116 times
-
Interact in a conversation
- 2:03
- Viewed 1113 times
-
Generate automatic translations and transcriptions in a meeting
- 1:58
- Viewed 1104 times
-
Finding Help?
- 0:56
- Viewed 1103 times
-
Get feedback from your coworkers with Forms questionnaires
- 2:08
- Viewed 1101 times
-
Retrieve items saved in a breakout room
- 0:40
- Viewed 1101 times
-
Disabling Conversation Notifications
- 0:27
- Viewed 1093 times
-
Manage team files
- 1:28
- Viewed 1091 times
-
Create Approval Templates
- 2:06
- Viewed 1085 times
-
Use and co-edit files
- 2:06
- Viewed 1084 times
-
Posting in a Channel
- 2:15
- Viewed 1077 times
-
Collaborate within a conversation with Microsoft Loop
- 01:34
- Viewed 1076 times
-
Managing Teams and Channels
- 2:15
- Viewed 1070 times
-
Send an Email to a Team
- 0:38
- Viewed 1066 times
-
Sharing Content in a Meeting
- 0:41
- Viewed 1065 times
-
Enabling Mobile Notifications
- 1:28
- Viewed 1061 times
-
Make a New Approval Request
- 1:26
- Viewed 1059 times
-
Searching for Items or People
- 0:30
- Viewed 1058 times
-
Register as a Participant in a Teams Webinar
- 1:05
- Viewed 1052 times
-
Store files in conversations
- 1:38
- Viewed 1049 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1047 times
-
Following your activities and your team's activities
- 1:26
- Viewed 1032 times
-
Creating a Channel
- 2:05
- Viewed 1032 times
-
Copilot in Teams Conversations
- 2:47
- Viewed 1016 times
-
Copilot After Teams Meetings
- 1:43
- Viewed 983 times
-
Create and Send Signatures with Dedicated Services
- 1:46
- Viewed 981 times
-
Copilot During Teams Meetings
- 3:29
- Viewed 936 times
-
Use Connectors to Receive Notifications
- 0:48
- Viewed 904 times
-
Use Templates for Document Creation
- 1:03
- Viewed 889 times
-
Use Commands and Keyboard Shortcuts
- 1:29
- Viewed 886 times
-
Use Viva Insights in Conversations
- 0:53
- Viewed 882 times
-
Integrate Klaxoon in a Teams Channel
- 0:40
- Viewed 882 times
-
Manage Document Approval
- 0:56
- Viewed 881 times
-
Enable Klaxoon as an App in Teams
- 1:44
- Viewed 871 times
-
Participate in a Town Hall
- 0:53
- Viewed 866 times
-
Start and Manage Your Event with Multiple People
- 1:20
- Viewed 861 times
-
Moderate the Chat During a Town Hall
- 1:26
- Viewed 861 times
-
Analyze Team Dynamics
- 1:19
- Viewed 860 times
-
When and Why to Use Town Hall
- 1:38
- Viewed 857 times
-
Test Your Event with the Green Room
- 1:52
- Viewed 848 times
-
Differentiate Between Meeting Types
- 1:38
- Viewed 842 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 838 times
-
Plan and Launch a Town Hall
- 2:15
- Viewed 832 times
-
Centralize Important Events in a Single Channel Calendar
- 0:42
- Viewed 829 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 827 times
-
Manage Conversation Options
- 1:35
- Viewed 821 times
-
Add and Explore Workflows
- 1:35
- Viewed 820 times
-
Communicate Behind the Scenes
- 0:56
- Viewed 819 times
-
End the Event and Gather Statistics
- 1:10
- Viewed 816 times
-
Prepare Your Webinar with Microsoft Teams
- 3:13
- Viewed 814 times
-
Set Up Monitoring in a Channel with an RSS Feed
- 0:48
- Viewed 809 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 808 times
-
Start and Manage Your Event Alone
- 1:56
- Viewed 805 times
-
Add Interactivity to Your Teams Webinar
- 2:02
- Viewed 802 times
-
Filter Your Document Display
- 1:10
- Viewed 798 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 796 times
-
Ensure Your Webinar Options Before Launching
- 1:09
- Viewed 796 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 793 times
-
Customize the Display of the Function Panel
- 0:45
- Viewed 775 times
-
Manage priority people
- 0:24
- Viewed 594 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 396 times
-
Create an appointment or meeting
- 01:44
- Viewed 303 times
-
The New Calendar
- 03:14
- Viewed 298 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 296 times
-
Respond to a meeting
- 01:00
- Viewed 275 times
-
Manage Teams online meeting options
- 01:56
- Viewed 271 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 224 times
-
Create a call group
- 01:15
- Viewed 223 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 220 times
-
Assign a delegate for your calls
- 01:08
- Viewed 217 times
-
Manage voicemail messages
- 01:55
- Viewed 206 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 204 times
-
Sections
- 02:34
- Viewed 183 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 183 times
-
Customizing Views
- 03:25
- Viewed 179 times
-
Support third-party apps during calls
- 01:53
- Viewed 177 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 158 times
-
Disable all call forwarding
- 01:09
- Viewed 154 times
-
Manage advanced call notifications
- 01:29
- Viewed 152 times
-
Block unwanted calls
- 01:24
- Viewed 149 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 148 times
-
Manage calls on hold
- 01:20
- Viewed 148 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 145 times
-
Manage simultaneous calls
- 01:52
- Viewed 144 times
-
Manage a call group in Teams
- 02:01
- Viewed 144 times
-
Use call delegation
- 01:07
- Viewed 142 times
-
Add participants quickly and securely
- 01:37
- Viewed 141 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 141 times
-
Configure call privacy and security settings
- 02:51
- Viewed 139 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 137 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 136 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 136 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 134 times
-
Customize your voicemail greeting
- 02:17
- Viewed 134 times
-
Protect a document shared by password
- 1:41
- Viewed 9587 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 8723 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4890 times
-
How do I block a sender?
- 1:01
- Viewed 3822 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3548 times
-
Create and manage team channel
- 1:51
- Viewed 3399 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3341 times
-
Manage permissions
- 1:10
- Viewed 3255 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3230 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3218 times
-
Restrict a document to reading only
- 1:03
- Viewed 3215 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3054 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3045 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2935 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2920 times
-
Creating a personalized permission level
- 2:46
- Viewed 2920 times
-
Checking the granted shares
- 2:27
- Viewed 2877 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2876 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2832 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2784 times
-
Creating a permission group
- 3:53
- Viewed 2738 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2652 times
-
General security practices in Outlook
- 1:03
- Viewed 2621 times
-
Manage permissions
- 1:03
- Viewed 1643 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1047 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 838 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 808 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 796 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 793 times
-
Check Granted Shares
- 00:48
- Viewed 449 times
-
Modify Sharing Rules
- 00:53
- Viewed 384 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 382 times
-
Recover deleted items
- 01:09
- Viewed 380 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 368 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 356 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 339 times
-
Block a sender
- 01:54
- Viewed 297 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 255 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 220 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 219 times
-
Share a document securely with Outlook
- 02:21
- Viewed 219 times
-
Protect an email by encrypting
- 01:10
- Viewed 217 times
-
Identify a fraudulent email
- 02:06
- Viewed 217 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 199 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 196 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 187 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 154 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 111 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 60 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 64 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 79 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 75 times
-
Copilot at the service of project reports
- 02:36
- Viewed 66 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 63 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 105 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 68 times
-
Project mode
- 01:31
- Viewed 69 times
-
Create an agent for a team
- 01:53
- Viewed 119 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 120 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 67 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 120 times
-
Copilot Studio agent settings
- 01:33
- Viewed 63 times
-
Add new actions
- 01:54
- Viewed 117 times
-
Create a first action
- 01:59
- Viewed 115 times
-
Manage topics
- 01:51
- Viewed 94 times
-
Manage knowledge sources
- 01:11
- Viewed 64 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 111 times
-
Access Copilot Studio
- 01:09
- Viewed 111 times
-
Get started with Copilot Studio
- 01:25
- Viewed 62 times
-
Introduction to PowerBI
- 00:60
- Viewed 181 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 171 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 173 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 177 times
-
Introduction to Planner
- 00:56
- Viewed 185 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 173 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 181 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 246 times
-
Introduction to Sway
- 01:53
- Viewed 156 times
-
Introducing to Word
- 01:00
- Viewed 176 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 158 times
-
Create a call group
- 01:15
- Viewed 223 times
-
Use call delegation
- 01:07
- Viewed 142 times
-
Assign a delegate for your calls
- 01:08
- Viewed 217 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 145 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 136 times
-
Manage advanced call notifications
- 01:29
- Viewed 152 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 183 times
-
Block unwanted calls
- 01:24
- Viewed 149 times
-
Disable all call forwarding
- 01:09
- Viewed 154 times
-
Manage a call group in Teams
- 02:01
- Viewed 144 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 141 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 136 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 158 times
-
Manage voicemail messages
- 01:55
- Viewed 206 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 224 times
-
Customize your voicemail greeting
- 02:17
- Viewed 134 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 134 times
-
Manage simultaneous calls
- 01:52
- Viewed 144 times
-
Support third-party apps during calls
- 01:53
- Viewed 177 times
-
Add participants quickly and securely
- 01:37
- Viewed 141 times
-
Configure call privacy and security settings
- 02:51
- Viewed 139 times
-
Manage calls on hold
- 01:20
- Viewed 148 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 137 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 148 times
-
Draft a Service Memo
- 02:33
- Viewed 194 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 181 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 267 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 235 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 93 times
-
Other Coaches
- 01:45
- Viewed 194 times
-
Agents in SharePoint
- 02:44
- Viewed 157 times
-
Prompt coach
- 02:49
- Viewed 180 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 171 times
-
Configure a Copilot Agent
- 02:39
- Viewed 166 times
-
Describe a copilot agent
- 01:32
- Viewed 190 times
-
Rewrite with Copilot
- 01:21
- Viewed 163 times
-
Analyze a video
- 01:21
- Viewed 189 times
-
Use the Copilot pane
- 01:12
- Viewed 181 times
-
Process text
- 01:03
- Viewed 169 times
-
Create an insights grid
- 01:19
- Viewed 284 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 178 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 199 times
-
Create an image with Copilot
- 00:42
- Viewed 295 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 193 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 191 times
-
Chat with Copilot
- 00:50
- Viewed 178 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 273 times
-
Data Privacy in Copilot
- 00:43
- Viewed 193 times
-
Access Copilot
- 00:25
- Viewed 297 times
-
Use a Copilot Agent
- 01:24
- Viewed 202 times
-
Modify with Pages
- 01:20
- Viewed 206 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 198 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 192 times
-
Generate the email for the recipient
- 00:44
- Viewed 184 times
-
Action Function
- 04:18
- Viewed 149 times
-
Search Function
- 03:42
- Viewed 201 times
-
Date and Time Function
- 02:53
- Viewed 182 times
-
Logical Function
- 03:14
- Viewed 275 times
-
Text Function
- 03:25
- Viewed 210 times
-
Basic Function
- 02:35
- Viewed 174 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 199 times
-
Introduction to Power Fx
- 01:09
- Viewed 176 times
-
The New Calendar
- 03:14
- Viewed 298 times
-
Sections
- 02:34
- Viewed 183 times
-
Customizing Views
- 03:25
- Viewed 179 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 296 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 196 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 154 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 111 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 187 times
-
Use the narrative Builder
- 01:31
- Viewed 234 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 193 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 204 times
-
Share a document with copilot
- 00:36
- Viewed 192 times
-
Configurate a page with copilot
- 01:47
- Viewed 194 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 959 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 207 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 235 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 298 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 368 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 349 times
Objectifs :
This document aims to provide a comprehensive guide on how to manage access to folders and documents in SharePoint, specifically focusing on creating groups and assigning permissions to ensure that only selected individuals can access shared content.
Chapitres :
-
Introduction to SharePoint Access Management
Managing access to folders and documents in SharePoint is crucial for maintaining data security and privacy. This guide will walk you through the steps to restrict access to specific groups of individuals, even when the content is shared in a public channel on Microsoft Teams. -
Creating a New Group in SharePoint
To restrict access to a folder or document, you first need to create a new group in SharePoint. Follow these steps: 1. Navigate to your SharePoint site. 2. Click on the gear icon located in the top right corner. 3. From the contextual menu, select 'Site permissions'. 4. In the new display, click on 'Create Group'. 5. Designate a name for the group and assign the desired permissions. 6. Click 'Create' at the bottom of the page to finalize the group setup. -
Adding Members to the Group
Once the group is created, you can add members of your choice: - In the new window that appears, click on the 'New' button. - Enter the names of the individuals you wish to add to the group. - The group is now created and contains the selected members. -
Assigning the Group to a Folder or Document
After creating the group, you can assign it to a specific folder or document: 1. Navigate back to SharePoint and locate the folder or document you want to manage. 2. Right-click on the folder or document to open the menu. 3. Click on 'Manage Access'. 4. You will see existing groups and their permissions linked to the folder. 5. Press the plus button and enter the name of the group you just created. 6. Assign the group access to the folder with the permissions you set earlier. -
Removing Access from Other Groups
To ensure that only the members of your newly created group have access, you can remove access from other groups: - In the 'Manage Access' menu, identify the groups that currently have access. - Remove access for any groups that should not have access to the folder. - This ensures that the folder is now only accessible to the members of your chosen group, even if it is in a public channel in Microsoft Teams. -
Conclusion
By following these steps, you can effectively manage access to your SharePoint folders and documents. Creating specific groups and assigning permissions allows for better control over who can view or edit your content, enhancing security and privacy within your organization.
FAQ :
How do I restrict access to a folder in SharePoint?
To restrict access to a folder in SharePoint, go to your SharePoint site, click on the Gear icon, select 'Site permissions', and then access 'Advanced permission settings'. From there, you can create a new group and assign specific permissions to that group.
What is the difference between a public and private channel in Microsoft Teams?
A public channel in Microsoft Teams is accessible to all team members, while a private channel restricts access to a select group of members. This means that only invited members can see and participate in a private channel.
Can I remove access from other groups in SharePoint?
Yes, you can remove access from other groups in SharePoint by managing the access settings of the folder or document. After selecting the folder, click on 'Manage Access' and adjust the permissions accordingly.
What are permissions in SharePoint?
Permissions in SharePoint are settings that define what actions users can take on documents and folders, such as viewing, editing, or sharing. You can customize these permissions for different groups or individuals.
How do I create a new group in SharePoint?
To create a new group in SharePoint, go to 'Advanced permission settings', click on 'Create Group', and then set up the group by naming it and assigning the desired permissions before clicking 'Create'.
Quelques cas d'usages :
Restricting Access to Sensitive Documents
In a corporate environment, a project manager can create a group in SharePoint to restrict access to sensitive project documents. By assigning only specific team members to this group, the project manager ensures that confidential information is only accessible to authorized personnel, enhancing data security.
Collaborating on Team Projects
A team leader can use SharePoint to create a group for a specific project, allowing team members to collaborate on documents while controlling who can edit or view the files. This setup improves collaboration efficiency and keeps project-related information organized.
Managing Access in a Public Channel
In a public channel on Microsoft Teams, a team can still manage access to certain folders in SharePoint. By creating a group with restricted permissions, the team can ensure that only selected members can access sensitive files, even if the channel is open to all team members.
Onboarding New Employees
During the onboarding process, HR can create a group in SharePoint for new hires, granting them access to essential documents and resources. This allows HR to control the information new employees can access while providing them with the necessary tools to get started.
Project Documentation Control
A project coordinator can set up a group in SharePoint to manage access to project documentation. By restricting access to only key stakeholders, the coordinator can ensure that sensitive project information is protected while still allowing collaboration among team members.
Glossaire :
SharePoint
A web-based collaboration platform developed by Microsoft that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.
Group
A collection of users in SharePoint that can be assigned specific permissions to access certain resources, such as folders or documents.
Permissions
Settings that determine what actions users can perform on SharePoint resources, such as viewing, editing, or sharing documents.
Manage Access
A feature in SharePoint that allows users to control who can view or edit a specific folder or document.
Public Channel
A type of channel in Microsoft Teams that is open to all members of the team, allowing anyone to join and participate.
Advanced Permission Settings
A section in SharePoint where users can configure detailed access controls and permissions for groups and individuals.