Teams - Share content in meetings Tutorial
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OneDrive - What is OneDrive ?
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Copilot - Use Copilot with Right-Click
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Outlook - Create and modify a group
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OneDrive - Edit, Delete a Share
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Power BI - Introduction to Power Bi
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Teams Premium - Activate the features of Teams Premium
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Teams Premium - Optimize Teams Premium settings in Administration
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Viva Engage - The role of an administrator
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Protect a document shared by password
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Create and manage team channel
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Viva Connections in Microsoft Teams
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Do I share with OneDrive, SharePoint, or TEAMS?
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How to search a file in all channels
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Restrict a document to reading only
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Restrict a folder/document to certain members of your team
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How to set quiet hours
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Making Phone Calls
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Managing Several Calls at the Same Time
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Viva Connections for your colleague
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Forwarding Calls to Another Phone Number
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Use template to prepare your Agile SCRUM meeting
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Transferring a Call
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Inviting Other People to an Ongoing Call
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Accessing the Voicemail
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Forwarding Calls to a Call Group
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Receiving Phone Calls
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Changing Voicemail Greeting
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Receiving Phone Calls on the Mobile Application
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Forwarding Calls to the Voicemail
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Ringing Another Number Simultaneously
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Define your status message
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Adjusting Audio Devices
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Turning Off Call Forwarding
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Putting on Hold & Muting Microphone
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Blocking Specific Phone Numbers
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Join a meeting as a participant
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Edit and enhance messages
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Create a team using a template
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Plan a meeting based on a conversation
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Synchronize only one channel
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Interact in conversations
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Find content and people
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Customize notifications
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Schedule private or team meetings
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Start an instant meeting
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Add channels and tabs
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Pin a channel to your favorites
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Presentation of different tools in a meeting
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View events
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Automatically record a meeting
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Create a team and add members
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Reply to and react to a Teams conversation in an e-mail
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Manage accessibility settings
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Creating and Joining a Meeting
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Create private and shared channels
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Edit photo in Teams
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Creating or Joining a Team
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Create, manage and set up a breakout room
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Responding or Reacting to a Message
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Overview of conversations
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Manage a meeting
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How to integrate Klaxoon directly into a Teams meeting?
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Use Microsoft Whiteboard in meetings
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How to add Klaxoon to a current Teams meeting?
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Finding and Installing Teams for Mobile
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Change application settings
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Respect your right to disconnect with Insights
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Chancing Your Status
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Private and small group chats
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Take notes in meetings
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Interface Overview
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Manage your teams
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Introduction to Teams
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Invite external guests
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Set up breakout rooms before the meeting
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Presentation of the desktop application
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How to start a Teams meeting from Klaxoon?
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Enabling Subtitles During a Meeting
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Manage privacy settings
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Starting a Conversation
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Use a background image during a video call
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File Management
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Finding Help?
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Interact in a conversation
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Isolate a conversation window
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Use and co-edit files
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Collaborate within a conversation with Microsoft Loop
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Disabling Conversation Notifications
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Understand the differences between Connectors, Applications and Tabs
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Retrieve items saved in a breakout room
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Set up and customize your teams
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Get feedback from your coworkers with Forms questionnaires
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Manage team files
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Managing Teams and Channels
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Posting in a Channel
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Generate automatic translations and transcriptions in a meeting
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Enabling Mobile Notifications
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Generate a presence report
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Register as a Participant in a Teams Webinar
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Apply a Specific Policy to a User
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Sharing Content in a Meeting
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Understand and Secure Information Sharing in Instant Messaging
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Schedule Message Delivery
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Searching for Items or People
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Make a New Approval Request
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Send an Email to a Team
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Creating a Channel
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Store files in conversations
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Create Approval Templates
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Following your activities and your team's activities
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Copilot in Teams Conversations
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Create and Send Signatures with Dedicated Services
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Copilot After Teams Meetings
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Copilot During Teams Meetings
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Enable Klaxoon as an App in Teams
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Use Commands and Keyboard Shortcuts
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Integrate Klaxoon in a Teams Channel
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Use Templates for Document Creation
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Use Viva Insights in Conversations
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Use Connectors to Receive Notifications
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Start and Manage Your Event with Multiple People
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Manage Document Approval
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Participate in a Town Hall
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When and Why to Use Town Hall
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Differentiate Between Meeting Types
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Analyze Team Dynamics
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Communicate Behind the Scenes
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Moderate the Chat During a Town Hall
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Manage Privacy in Private Channels
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Restrict a Document to Certain Team Members
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Prepare Your Webinar with Microsoft Teams
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Add and Explore Workflows
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Centralize Important Events in a Single Channel Calendar
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Test Your Event with the Green Room
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End the Event and Gather Statistics
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Set Up Monitoring in a Channel with an RSS Feed
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Secure a Shared Document with a Password
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Ensure Your Webinar Options Before Launching
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Start and Manage Your Event Alone
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Plan and Launch a Town Hall
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Manage Conversation Options
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Manage Storage Spaces on Teams
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Secure Teams Upon Creation
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Add Interactivity to Your Teams Webinar
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Filter Your Document Display
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Restrict a Document to Read-Only
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Customize the Display of the Function Panel
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Manage priority people
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Edit or delete an appointment, meeting or event
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Create an appointment or meeting
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Respond to a meeting
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Manage Teams online meeting options
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Prevent the forwarding of an email
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The New Calendar
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Introduction to the New Features of Microsoft Teams
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Connect Copilot to a third party app
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Sections
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Customizing Views
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Create slide content and save the template
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Customize colors and save the theme
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Create a template from a presentation
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Create and modify a group
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Customize the design and layouts
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Viewing and configuring notifications
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Set up your presentation
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Create a profile
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Setting your working hours
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Create custom fields
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Manage your profile privacy settings
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Collections
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Set up widgets
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How to Manage Specific Settings
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Change the theme of your Office portal
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Change your profile picture
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Define your status message
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Manage language and time zone
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Make your work environment attractive
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Dark Theme
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Turning web pages into notes
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Set up a period of quiet and focus
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Move or delete items
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Change your password
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Create custom fields
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Plan a meeting based on a conversation
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Synchronize only one channel
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Customize notifications
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Schedule private or team meetings
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Manage or edit transcripts and captions
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Add channels and tabs
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Pin a channel to your favorites
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Presentation of different tools in a meeting
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Automatically record a meeting
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Edit photo in Teams
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Chancing Your Status
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Use a background image during a video call
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Isolate a conversation window
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Use and co-edit files
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Disabling Conversation Notifications
- 0:27
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Enabling Mobile Notifications
- 1:28
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Schedule Message Delivery
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Use Commands and Keyboard Shortcuts
- 1:29
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Use Viva Insights in Conversations
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Use Connectors to Receive Notifications
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Add and Explore Workflows
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Set Up Monitoring in a Channel with an RSS Feed
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Manage Conversation Options
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Customize the Display of the Function Panel
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Edit, Delete a Share
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Search for Documents
- 01:31
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Add a third-party application
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Automate Routine Actions
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Make Your Outlook Signature Accessible
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Display Three Time Zones
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Respect Your Colleagues' Off Hours (Viva Insights)
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
- 00:40
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
- 01:51
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
- 02:21
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Extract Invoice Data and Generate a Pivot Table
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Summarize Discussions and Schedule a Meeting Slot
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
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SharePoint: Automate File Movement to an Archive Library
- 05:20
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Share Power Automate Flows
- 02:20
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Manipulate Dynamic Content with Power FX
- 03:59
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Leverage Variables with Power FX in Power Automate
- 03:28
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Understand the Concept of Variables and Loops in Power Automate
- 03:55
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Add Conditional “Switch” Actions in Power Automate
- 03:58
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Add Conditional “IF” Actions in Power Automate
- 03:06
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Create an Approval Flow with Power Automate
- 03:10
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Create a Scheduled Flow with Power Automate
- 01:29
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
- 03:28
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Create a Simple Flow with AI Copilot
- 04:31
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
- 01:37
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Understand the Steps to Create a Power Automate Flow
- 01:51
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Discover the Power Automate Home Interface
- 02:51
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Access Power Automate for the Web
- 01:25
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Understand the Benefits of Power Automate
- 01:30
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Add a third-party application
- 02:40
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Send a survey or questionnaire by email
- 02:06
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
- 02:21
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Block a sender
- 01:54
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
- 01:01
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
- 01:08
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Recover deleted items
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Recall or replace an e-mail message
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
- 01:21
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Grant delegate access in Microsoft 365 administration
- 01:23
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Make changes to a text
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Consult the adoption of Copilot through Viva Insights
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Search from emails with Copilot
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Using Copilot in OneNote with Right-Click
- 01:21
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Organizing OneNote with Copilot
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Tracking changes in a Loop page with Copilot
- 01:16
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
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Improve Email Accessibility
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Clean Up Your Inbox
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Create a task or reminder
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Task Module Overview
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Objectifs :
This document aims to provide a comprehensive overview of the sharing features available in Microsoft Teams during meetings, including how to share screens, windows, and PowerPoint presentations, as well as the use of a collaborative whiteboard.
Chapitres :
-
Introduction to Sharing in Microsoft Teams
In Microsoft Teams, sharing content during meetings enhances collaboration among colleagues. This guide outlines the various sharing options available, ensuring you can effectively present your materials while maintaining control over what is visible to others. -
Using the Share Button
To begin sharing, click on the Share button during a meeting. This action opens the Sharing Tray, which presents several options for sharing content. Before proceeding, decide whether to include your computer's sound in the share. -
Types of Sharing
Microsoft Teams offers multiple methods for sharing content: - **Share Your Entire Screen**: This option allows you to display everything on your screen. If you have multiple screens, you can select which one to share. Be cautious to avoid revealing confidential information. - **Share a Window**: Choose a specific window from those open on your computer. Only the selected window will be visible to your colleagues, even if you switch to other applications. - **PowerPoint Live**: You can open a PowerPoint presentation directly within Teams. The application suggests recent documents, but you can also upload files from your computer or cloud storage. -
Navigating PowerPoint Presentations
When sharing a PowerPoint file, you can navigate through slides using the arrow keys. You have the option to allow or restrict your colleagues from viewing the slides at their own pace. Additionally, colleagues can assist in the presentation by using the presentation control button, which grants them control over slide navigation. Teams will notify you if someone else takes control, and you can regain control at any time during the meeting. -
Creating and Using a Whiteboard
Teams also allows you to create a collaborative whiteboard during meetings. This feature enables you and your colleagues to take notes and draw in real-time. The whiteboard includes various tools for writing, drawing, and moving elements around. You can configure the whiteboard settings to allow or restrict participation from your colleagues. Once the meeting concludes, the whiteboard can be exported as a PNG image and accessed later from the meeting tab in your calendar. -
Conclusion
Understanding the sharing features in Microsoft Teams is essential for effective collaboration during meetings. By utilizing the Share button, choosing the appropriate sharing method, and leveraging tools like PowerPoint Live and the whiteboard, you can enhance your presentations and engage your colleagues more effectively.
FAQ :
How do I share my screen in a Teams meeting?
To share your screen in a Teams meeting, click the Share button, select the Sharing Tray, and choose whether to share your entire screen or a specific window.
Can I share a PowerPoint presentation in Teams?
Yes, you can share a PowerPoint presentation in Teams using the PowerPoint Live feature, which allows you to present directly from the application.
What is the difference between sharing my screen and sharing a window?
Sharing your screen displays everything on your screen, while sharing a window only shows the selected application window to other participants.
How can I allow my colleagues to control my PowerPoint presentation?
You can allow your colleagues to control your PowerPoint presentation by enabling the presentation control feature during your presentation.
What tools are available on the Teams whiteboard?
The Teams whiteboard offers various tools for writing, drawing, and moving objects, allowing for collaborative note-taking and brainstorming.
How can I export the whiteboard after the meeting?
You can export the whiteboard as an image in PNG format after the meeting is over.
Quelques cas d'usages :
Team Collaboration during Presentations
In a marketing team meeting, members can use PowerPoint Live to present their latest campaign ideas while allowing colleagues to navigate through the slides, enhancing collaboration and feedback.
Real-time Brainstorming Sessions
During a project kickoff meeting, team members can utilize the whiteboard feature to jot down ideas and draw diagrams collaboratively, improving engagement and creativity.
Training and Workshops
In a training session, the facilitator can share their screen to demonstrate software usage while allowing participants to ask questions and interact through the whiteboard, making the session more interactive.
Remote Team Meetings
In a remote team meeting, members can share their screens to review documents and applications, ensuring everyone is on the same page and facilitating effective communication.
Client Presentations
When presenting to clients, a sales team can use PowerPoint Live to showcase their product features while allowing clients to control the presentation, fostering a more engaging experience.
Glossaire :
Share button
A feature in Microsoft Teams that allows users to share content with meeting participants.
Sharing Tray
A menu that appears when the Share button is clicked, offering various options for sharing content.
Screen sharing
The ability to display your computer screen to other participants in a meeting.
PowerPoint Live
A feature in Microsoft Teams that allows users to present PowerPoint files directly within the application.
Presentation control
A feature that allows participants to navigate through a PowerPoint presentation during a meeting.
Whiteboard
A collaborative space in Microsoft Teams where participants can take notes and draw in real-time.
PNG format
A type of image file format that allows for lossless compression, commonly used for exporting images.