Teams - Copilot During Teams Meetings Tutorial

Discover how Copilot can enhance your Teams meetings. Join us as we analyze the benefits of using Copilot to improve participant engagement on educational content platforms. Learn about identifying engagement factors and explore engaging educational methods for effective learning.

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Objectifs :

This document aims to provide a comprehensive overview of how Microsoft Copilot enhances meeting efficiency and participant engagement, particularly in educational settings. It outlines the key functionalities of Copilot, including meeting transcription, summarization, and decision tracking, while also emphasizing the importance of participant engagement strategies.

Chapitres :

  1. Introduction to Microsoft Copilot
    Microsoft Copilot is a powerful tool designed to assist users during meetings by providing real-time support and enhancing participant engagement. This document explores its functionalities and how it can be utilized effectively in educational team meetings.
  2. Key Topics of Discussion
    During our meeting, we focused on improving participant engagement on our content platforms. The main topics included: - Identifying engagement factors - Engaging educational methods - Creating a learning community - Enhancing our e-learning platform
  3. Activating Meeting Transcription
    To maximize the benefits of Copilot, it is essential to activate meeting transcription. This feature converts verbal exchanges into written content, allowing for better tracking and reference. Users must specify the spoken language to ensure accurate transcription.
  4. Utilizing the Copilot Pane
    Once transcription is activated, users can access the Copilot pane, which offers various prompts to facilitate the meeting. For instance, requesting an initial summary of the exchanges provides a concise overview, including the names of collaborators involved.
  5. Requesting Summaries and Insights
    Throughout the meeting, users can request summaries of discussions, key points, and decisions made. Copilot generates these summaries based on the exchanges, allowing participants to stay informed and focused. For example, users can ask for a synthesis of main ideas or a recap of decisions regarding training sessions.
  6. Addressing Problematic Points
    Participants can also inquire about specific issues raised during the meeting. By expressing concerns in the message area, Copilot can provide mini summaries that highlight problematic points, ensuring that all aspects of the discussion are addressed.
  7. Final Meeting Summary and Notes
    At the conclusion of the meeting, users can request a complete summary of the discussions. This summary includes unresolved questions and key points debated, ensuring that all important topics are covered. Additionally, users can verify that all critical points were addressed by listing the five key discussion points.
  8. Conclusion
    Microsoft Copilot offers significant advantages for managing meetings effectively. By providing real-time support, summarization, and decision tracking, it enhances participant engagement and ensures that all critical points are addressed. This tool is invaluable for educational teams looking to improve their meeting efficiency and collaboration.

FAQ :

What is Microsoft Copilot and how does it work?

Microsoft Copilot is a tool integrated into Microsoft Teams that assists users during meetings by providing real-time summaries, transcriptions, and insights. It helps maintain coherence in discussions and allows users to request specific information or summaries based on the meeting's content.

How can meeting transcription benefit my team?

Meeting transcription converts spoken dialogue into written text, making it easier for team members to reference discussions, decisions, and action items. This ensures that important points are documented and accessible for future review.

What are engagement factors in educational settings?

Engagement factors are elements that influence how actively participants interact with educational content. These can include the relevance of the material, the interactivity of the learning methods, and the sense of community among learners.

How can I use Microsoft Copilot to summarize meeting discussions?

You can use Microsoft Copilot to request summaries of discussions at any point during the meeting. By entering specific prompts, Copilot will generate a synthesis of the main ideas, decisions made, and any unresolved questions.

What should I do if there are unresolved questions after a meeting?

If there are unresolved questions, you can use Microsoft Copilot to generate a list of pending inquiries. This allows you to address these topics in future meetings or discussions.

Quelques cas d'usages :

Enhancing Team Meetings

Using Microsoft Copilot during team meetings to provide real-time summaries and transcriptions can enhance communication and ensure that all participants are on the same page. This can lead to more productive discussions and clearer action items.

Improving Training Sessions

Incorporating Copilot's capabilities into training sessions allows facilitators to gather feedback and summarize key points discussed. This can help in refining future training content and addressing participant concerns effectively.

Creating a Learning Community

By utilizing Copilot to facilitate discussions and summarize contributions, organizations can foster a learning community where members feel engaged and valued. This can lead to increased collaboration and knowledge sharing.

Documenting Meeting Outcomes

Using Copilot to generate meeting notes ensures that all important points are documented. This can help in tracking decisions made and tasks assigned, improving accountability and follow-up.

Addressing Participant Engagement

By analyzing engagement factors through Copilot's summaries, educators can identify areas for improvement in their content delivery and participant interaction, leading to more effective learning experiences.

Glossaire :

Microsoft Copilot

A productivity tool integrated into Microsoft Teams that assists users by providing real-time summaries, transcriptions, and insights during meetings.

Meeting Transcription

The process of converting spoken dialogue during a meeting into written text, allowing for easier reference and documentation.

Engagement Factors

Elements that influence how actively participants interact with content, such as relevance, interactivity, and community involvement.

Learning Community

A group of individuals who share common educational goals and collaborate to enhance their learning experiences.

Synthesis

A summary that combines various ideas and points discussed during a meeting, highlighting key themes and concepts.

Post Session Feedback

Comments and evaluations provided by participants after a training session, aimed at improving future sessions.

Mini Summary

A brief overview of specific points or questions raised during a meeting, providing quick insights without extensive detail.

Pending Questions

Unresolved inquiries or topics that require further discussion or clarification after a meeting.

résultat(s)
00:00:02
Microsoft Copilot offers significant
00:00:04
benefits during your meetings.
00:00:06
Here are some real life possibilities
00:00:08
used during a meeting of our educational
00:00:10
team to make it clear to you.
00:00:12
The main topic of our exchange
00:00:14
is about improving participant
00:00:16
engagement on our content platforms.
00:00:18
With four points we will debate
00:00:21
identifying engagement factors,
00:00:23
engaging educational methods,
00:00:24
the possibility of creating
00:00:26
a learning community,
00:00:28
improving our e-learning platform from
00:00:30
the beginning of the meeting for copilot.
00:00:33
To assist me and respond to my requests,
00:00:36
it's imperative to activate meeting
00:00:39
transcription that is turning our
00:00:41
verbal exchanges into written content
00:00:43
by specifying the spoken language.
00:00:46
Once that's done,
00:00:46
it's time for the Copilot pane
00:00:48
and it's many planned prompts
00:00:50
which I can use like here.
00:00:52
During the meeting,
00:00:53
by requesting an initial
00:00:55
summary of the exchanges,
00:00:57
copilot already offers me a summary
00:00:59
of the exchanges with the name of
00:01:01
the collaborator who held them.
00:01:03
Impressive.
00:01:03
Of course, entered requests
00:01:05
or prompts are also possible,
00:01:07
as in this example.
00:01:08
What I want a reminder of what
00:01:10
my colleague Eva has said so far.
00:01:12
Again,
00:01:12
after a few seconds the result is presented.
00:01:16
To get to the essence,
00:01:17
I use the provided prompt related to
00:01:19
the main ideas that have emerged so far.
00:01:22
copilot provides me with a synthesis
00:01:23
at the current moment with the
00:01:25
advantages and disadvantages of the
00:01:27
concepts we are currently exchanging.
00:01:29
At any time I can request a summary of
00:01:31
the meeting from the beginning until now.
00:01:34
Each summary block generated by
00:01:36
copilot is fuelled by our exchanges.
00:01:39
The small numbers opposite allow
00:01:41
access to the excerpt of the original
00:01:43
transcription used by Copilot.
00:01:45
The possibilities are really convincing
00:01:47
with here the perspectives by
00:01:50
category highlighting the points of
00:01:52
agreement and disagreement we have
00:01:54
on the subjects as the meeting progresses.
00:01:56
Have we made decisions on energizing
00:01:59
our training sessions so far?
00:02:01
I prompt copilot again who
00:02:02
summarizes the decisions made,
00:02:04
such as the importance of
00:02:06
post session feedback.
00:02:07
I also want to know more about
00:02:09
the problematic points raised.
00:02:10
I expressed this in the message area and
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visualize the results as a mini summary.
00:02:16
Another more specific question
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then was Alexis assigned any
00:02:20
particular tasks to do post meeting?
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Yes on the tools that can be used in teams.
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Now for the last time I request a
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complete summary of the meeting, it's done.
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We are at the end of the meeting and
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before we part I want to know if there
00:02:36
are still unresolved or pending questions.
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Yes,
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especially on the creation of fun quizzes
00:02:42
and encouraging users to feed a community.
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To conclude,
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I would like copilot to generate
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the meeting notes summarizing what
00:02:49
was said without too much detail.
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If it's not suitable,
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I can always check if all the
00:02:54
important points set at the start
00:02:56
of this meeting were addressed by
00:02:58
listing the five key points debated,
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and then perhaps summarize in
00:03:02
relation to these points the
00:03:04
collaborators in charge of them
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to make sure nothing is missed.
00:03:09
On which difficult elements to implement
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in our trainings have we exchanged?
00:03:14
So here is a sample of the possibilities
00:03:16
that Microsoft Copilot offers,
00:03:18
helping you in real time during a
00:03:20
Teams meeting to maintain coherence in
00:03:22
management and giving you a vision of
00:03:24
the major points developed together.

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