Outlook - Show other people's calendar Tutorial

In this video, you will learn how to show other people's calendars in Microsoft 365. The video covers the process of accessing and viewing the calendar of another user, even if they haven't specifically shared it with you.
By using the "Open Calendar" button in the ribbon and selecting the person from the address book, you can quickly view their availability.
It's important to note that only the availability is visible, and if you don't want to see the calendar in your folder pane, you can delete it.
This tutorial will help you efficiently manage and view the calendars of your colleagues in Microsoft 365.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to view the calendars of other users in Outlook within Office 365, even without specific sharing permissions. It will outline the steps to check employee availability and manage calendar visibility effectively.

Chapitres :

Introduction
In today's collaborative work environment, knowing the availability of colleagues is essential for effective scheduling and communication. This guide will walk you through the process of viewing other users' calendars in Outlook 365, highlighting the necessary steps and considerations.
Viewing Other Users' Calendars
Outlook 365 allows you to view the calendars of other users, even if they have not explicitly shared their calendar with you. This feature is particularly useful for checking the availability of employees before scheduling meetings. Here’s how to do it: 1. **Open Calendar**: In the Outlook ribbon, locate the 'Open Calendar' button. 2. **Select From Address Book**: Click on this button to open a dropdown menu where you can select 'From Address Book'. 3. **Find the User**: In the address book, search for the person whose availability you wish to check. 4. **Accessing the Calendar**: Once you select the user, their calendar will open, allowing you to view their availability.
Managing Calendar Visibility
When you access a calendar for the first time, it is automatically added to your folder pane for easier access in the future. However, if you do not wish to keep this calendar visible, you can easily remove it: - **Right-Click to Remove**: Simply right-click on the calendar in the folder pane. - **Delete Calendar**: Select the 'Delete Calendar' option to remove it from your view. This action will not delete the calendar itself; it will only remove it from your folder pane.
Limitations of Calendar Viewing
It is important to note that while you can view the availability of other users, the specific details of their calendar events will not be visible unless they have shared their calendar with you. This ensures privacy while still allowing for effective scheduling.
Conclusion
Understanding how to view and manage calendars in Outlook 365 is a valuable skill for enhancing workplace collaboration. By following the steps outlined in this guide, you can efficiently check the availability of your colleagues and streamline your scheduling process.

FAQ :

How can I view another user's calendar in Outlook?

You can view another user's calendar in Outlook by using the 'Open Calendar' button in the ribbon. You can then select the user from the address book to see their availability.

What happens if a user has not shared their calendar with me?

If a user has not shared their calendar, you will only be able to view their availability, but not the specific details of their appointments.

How do I remove a calendar from my folder pane in Outlook?

To remove a calendar from your folder pane, right-click on the calendar you wish to delete and select 'Delete Calendar'.

Can I access a calendar for the first time without sharing permissions?

Yes, you can access a calendar for the first time to check availability, but you will not see any details unless the user has shared their calendar with you.

What is the purpose of the folder pane in Outlook?

The folder pane in Outlook allows users to quickly navigate between different folders, including emails, tasks, and calendars, enhancing productivity.

Quelques cas d'usages :

Checking Employee Availability

Managers can use Outlook to check the availability of their team members without needing explicit calendar sharing. This helps in scheduling meetings efficiently.

Managing Team Calendars

In a collaborative environment, team leaders can open multiple calendars to view availability, facilitating better planning and coordination of team activities.

Streamlining Meeting Scheduling

By viewing the availability of colleagues, users can streamline the process of scheduling meetings, reducing back-and-forth communication.

Organizing Events

Event organizers can check the availability of participants using Outlook calendars to ensure maximum attendance at events.

Improving Work-Life Balance

Employees can manage their time better by checking colleagues' availability before committing to additional tasks or meetings, thus improving work-life balance.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used for email communication, calendar management, task management, and contact management.

Office 365

A subscription service offered by Microsoft that includes access to Office applications and other productive tools through the cloud.

Calendar Sharing

The process of allowing other users to view your calendar details, which can include availability, appointments, and events.

Folder Pane

A section in Outlook that displays the list of folders, including calendars, emails, and tasks, allowing users to navigate easily.

Address Book

A digital directory within Outlook that contains contact information for individuals and organizations, allowing users to easily find and connect with them.

Availability

The status indicating whether a person is free or busy at a given time, often displayed in calendar applications.

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you can view the calendar of other users

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even if they have not given you specific sharing.

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If you need to know the availability

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of one of your employees,

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you can open the calendar.

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For this in the ribbon,

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the open calendar button is present

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and allowing you to open a calendar

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from the address book.

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Find the person you want to know the availability

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in the list.

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When you access a calendar for the first time,

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it is added to the folder pane

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so you can access more quickly

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the next time you wanna view it.

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The details are not visible if you do not share.

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You can only view the availability.

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If you do not want to show this calendar

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in your folder pane,

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right click the calendar,

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and then use delete calendar.

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- [Instructeur] Als u Outlook in Office 365 gebruikt

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kunt u de agenda van andere gebruikers bekijken

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zelfs als ze u niet specifiek met u delen.

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Als u de beschikbaarheid moet weten

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van een van uw werknemers,

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kunt u het openen in de agenda.

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Om dit te doen in het lint

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is de knop agenda openen aanwezig

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en laat het u een agenda openen

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vanuit het adresboek.

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Vind de persoon waarvan u de beschikbaarheid wilt weten

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in de lijst.

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Wanneer u een agenda voor het eerst opent

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wordt het toegevoegd aan het mapvenster

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zodat u sneller toegang heeft

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de volgende keer wanneer u het wilt bekijken.

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De details zijn niet zichtbaar als u niet deelt.

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U kunt alleen de beschikbaarheid zien.

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Als u deze agenda niet wilt weergeven

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in uw mapvenster,

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klik met de rechtermuisknop op de agenda,

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En klik dan de agenda verwijderen.

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Si utiliza Outlook en Office 365,

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puede ver el calendario de otros usuarios

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aunque no lo hayan compartido específicamente con usted.

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Si necesita conocer la disponibilidad

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de uno de sus empleados,

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puede abrir el calendario.

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Para ello, en la cinta de opciones,

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aparece el botón Abrir calendario,

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que le permite abrir un calendario

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desde la libreta de direcciones.

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Busque en la lista a la persona cuya disponibilidad

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desea conocer.

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Al acceder a un calendario por primera vez,

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este se añade al panel Carpeta para

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que pueda acceder a él más rápidamente

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la próxima vez que quiera verlo.

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Los detalles no son visibles si no los comparte.

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Solo se puede ver la disponibilidad.

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Si no desea mostrar este calendario

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en el panel Carpeta,

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haga clic derecho en él y

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seleccione Eliminar calendario.

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Wenn Sie Outlook in Office 365 nutzen,

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sehen Sie die Kalender anderer Nutzer,

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auch wenn diese nicht speziell für Sie freigegeben wurden.

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Wenn Sie die Verfügbarkeit eines Angestellten

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erfahren möchten,

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können Sie den Kalender öffnen.

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Dafür befindet sich im Menüband

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die Schaltfläche „Kalender öffnen”,

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über die Sie einen Kalender

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aus dem Adressbuch öffnen können.

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Suchen Sie die Person, deren Verfügbarkeit Sie erfahren möchten,

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in der Liste.

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Wenn Sie zum ersten Mal auf einen Kalender zugreifen,

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wird dieser dem Ordnerbereich zugefügt,

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sodass Sie das nächste Mal

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schneller auf ihn zugreifen können.

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Die Details sind nicht sichtbar, wenn sie nicht freigegeben werden.

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Sie sehen nur die Verfügbarkeit.

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Wenn Sie nicht möchten, dass dieser Kalender

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in Ihrem Ordnerbereich angezeigt wird,

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klicken Sie mit einem Rechtsklick auf den Kalender

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und dann auf „Kalender löschen”.

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Se você usa o Outlook no Office 365,

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você pode visualizar o calendário de outros usuários

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mesmo se eles não tiverem concedido a você um compartilhamento específico.

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Se precisar saber a disponibilidade

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de um de seus funcionários,

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você pode abrir o calendário.

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Para isso, o botão

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Abrir calendário está presente na faixa de opções,

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permitindo que você abra um calendário

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a partir de um livro de endereços.

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Encontre a pessoa da qual quer saber a disponibilidade

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na lista.

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Ao acessar um calendário pela primeira vez,

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ele é adicionado ao painel das pastas,

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de modo que possa acessá-lo mais rapidamente

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da próxima vez que quiser vê-lo.

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Os detalhes não estarão visíveis se você não compartilhar.

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Você poderá apenas ver a disponibilidade.

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Se não quiser mostrar este calendário

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no seu painel das pastas,

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clique com o botão direito no calendário

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e então clique em excluir calendário.

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Se si utilizza Outlook in Office 365,.

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è possibile visualizzare il calendario di altri utenti

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anche se non hanno ti ha dato una condivisione specifica..

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Se hai bisogno di conoscere la disponibilità

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di uno dei tuoi dipendenti,

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è possibile aprire il calendario.

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Per questo nella barra multifunzione,

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il pulsante Apri calendario è presente

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e consentendo di aprire un calendario

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dalla rubrica.

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Trova la persona che desideri per conoscere la disponibilità.

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nell'elenco.

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Quando si accede a un calendario per la prima volta.

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viene aggiunto al riquadro delle cartelle

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in modo da poter accedere più rapidamente

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la prossima volta che si desidera visualizzarlo.

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I dettagli non sono visibili se non si condivide..

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È possibile visualizzare solo la disponibilità.

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Se non si desidera visualizzare questo calendario

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nel riquadro delle cartelle,

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fare clic con il pulsante destro del mouse sul calendario,

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e quindi utilizzare Elimina calendario.

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如果您使用 Office 365 中的 Outlook，.

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您可以查看其他使用者的日曆

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即使他們沒有給你特定的分享。.

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如果您需要瞭解可用性

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你的一個員工

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您可以打開日曆。

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對於這個在功能區，

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存在打開的日曆按鈕

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並允許您打開日曆

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從通訊錄。

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找到您想要的人瞭解可用性.

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在清單中。

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訪問日曆時第一次.

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它被添加到資料夾窗格

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這樣您就能更快地訪問

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下次要查看它時。

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詳細資訊不可見如果你不分享。.

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您只能查看可用性。

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如果不想顯示此日曆

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在資料夾窗格中，

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按右鍵日曆，

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然後使用刪除日曆。

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使用する場合 Office 365 の展望,.

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他のユーザーのカレンダーを表示できます。

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たとえ持っていないとしても特定の共有を与えられます。.

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可用性を知る必要がある場合

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従業員の1人の

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カレンダーを開くことができます。

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これはリボンで

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開いているカレンダーボタンが表示されます

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カレンダーを開くことを許可する

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アドレス帳から。

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必要な人を見つける可用性を知るために.

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一覧に表示されます。

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カレンダーにアクセスする場合初めて.

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フォルダペインに追加されます。

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より迅速にアクセスできるように

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次回表示する場合。

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詳細は表示されませんあなたが共有しない場合。.

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表示できるのは、空き時間のみです。

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このカレンダーを表示しない場合

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フォルダペインで、

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カレンダーを右クリックして、

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次に、削除カレンダーを使用します。

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Nếu bạn sử dụng Outlook trong Office 365,.

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bạn có thể xem lịch của những người dùng khác

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ngay cả khi họ chưa cho bạn chia sẻ cụ thể..

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Nếu bạn cần biết sự sẵn có

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của một nhân viên của bạn,

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bạn có thể mở lịch.

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Đối với điều này trong ribbon,

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nút mở lịch hiện có

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và cho phép bạn mở một lịch

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từ sổ địa chỉ.

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Tìm người bạn muốn để biết sự sẵn có.

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trong danh sách.

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Khi bạn truy cập vào lịch lần đầu tiên,.

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nó được thêm vào ngăn thư mục

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để bạn có thể truy cập nhanh hơn

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lần tiếp theo bạn muốn xem nó.

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Các chi tiết không hiển thị Nếu bạn không chia sẻ..

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Bạn chỉ có thể xem tính khả dụng.

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Nếu bạn không muốn hiển thị lịch này

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trong ngăn thư mục của bạn,

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nhấp chuột phải vào lịch,

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và sau đó sử dụng xóa lịch.

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Jika Anda menggunakan Outlook di Office 365,.

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Anda dapat melihat kalender pengguna lain

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bahkan jika mereka tidak diberikan kepada Anda berbagi tertentu..

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Jika Anda perlu mengetahui ketersediaannya

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salah satu karyawan Anda,

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Anda dapat membuka kalender.

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Untuk ini di pita,

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tombol kalender terbuka hadir

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dan memungkinkan Anda untuk membuka kalender

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dari buku alamat.

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Temukan orang yang Anda inginkan mengetahui ketersediaannya.

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dalam daftar.

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Saat Anda mengakses kalender untuk pertama kalinya,.

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ditambahkan ke folder Pane

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sehingga Anda dapat mengakses lebih cepat

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waktu berikutnya Anda ingin melihatnya.

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Rincian tidak terlihat Jika Anda tidak berbagi..

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Anda hanya dapat melihat ketersediaan.

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Jika Anda tidak ingin menampilkan kalender ini

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di panel folder,

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Klik kanan kalender,

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dan kemudian gunakan Hapus kalender.

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Если вы используете Перспективы в офисе 365,.

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вы можете просмотреть календарь других пользователей

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даже если они не с учетом конкретного обмена..

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Если вам необходимо знать наличие

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одного из ваших сотрудников,

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вы можете открыть календарь.

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Для этого в ленте,

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кнопка открытого календаря присутствует

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и позволяет открыть календарь

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из адресной книги.

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Найти человека, которого вы хотите знать наличие.

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в списке.

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При доступе к календарю в первый раз,.

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он добавляется в папку панели

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так что вы можете получить доступ быстрее

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в следующий раз, когда вы хотите, чтобы просмотреть его.

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Детали не видны если вы не разделяете..

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Вы можете просматривать только доступность.

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Если вы не хотите показывать этот календарь

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в панели папок,

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право нажмите на календарь,

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а затем использовать удалить календарь.

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Ако използвате Outlook в Office 365,.

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можете да видите календара на други потребители

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дори ако не са специално споделяне..

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Ако трябва да знаете наличността

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на един от служителите ви,

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можете да отворите календара.

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За това в лентата,

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бутонът за отворен календар е наличен

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и ви позволява да отворите календар

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от адресната книга.

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Намерете човека, когото искате да знаете наличността.

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в списъка.

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Когато осъществявате достъп до календар за първи път,.

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тя се добавя към екрана с папки

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за да имате достъп по-бързо

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следващия път, когато искате да го прегледате.

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Подробностите не са видими ако не споделяте..

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Можете да видите само наличността.

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Ако не искате да се показва този календар

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в прозореца с папки,

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кликнете с десния бутон върху календара,

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и след това използвайте изтриване на календара.

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Dacă utilizați Outlook în Office 365,.

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aveți posibilitatea să vizualizați calendarul altor utilizatori

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chiar dacă nu au vă oferă o partajare specifică..

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Dacă trebuie să știți disponibilitatea

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unuia dintre angajații dvs.,

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aveți posibilitatea să deschideți calendarul.

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Pentru aceasta în panglică,

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butonul calendar deschis este prezent

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și permițându-vă să deschideți un calendar

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din agendă.

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Găsiți persoana dorită pentru a cunoaște disponibilitatea.

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în listă.

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Când accesați un calendar pentru prima dată,.

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se adaugă la panoul de foldere

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astfel încât să puteți accesa mai rapid

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data viitoare când doriți să-l vizualizați.

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Detaliile nu sunt vizibile dacă nu partajați..

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Aveți posibilitatea să vizualizați numai disponibilitatea.

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Dacă nu doriți să afișați acest calendar

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în panoul de foldere,

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faceți clic dreapta pe calendar,

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apoi utilizați ștergerea calendarului.

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Якщо ви використовуєте Програма Outlook у службі Office 365,.

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можна переглянути календар інших користувачів

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навіть якщо вони не з огляду на вам конкретний обмін..

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Якщо вам потрібно знати доступність

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одного з ваших співробітників,

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можна відкрити календар.

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Для цього на стрічці

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кнопка "Відкрити календар"

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і дозволяє відкривати календар

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з адресної книги.

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Пошук потрібної особи знати доступність.

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у списку.

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Під час доступу до календаря вперше,.

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його буде додано до області папок

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щоб мати доступ швидше

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наступного разу, коли ви хочете переглянути його.

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Деталі не відображаються якщо ви не поділяєте..

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Доступність можна переглянути лише.

00:00:43

Якщо ви не хочете показувати цей календар

00:00:45

в області папок,

00:00:46

Клацніть календар правою кнопкою миші,

00:00:47

і скористайтеся видалити календар.

00:00:03

Eğer kullanırsanız Office 365'te Outlook,.

00:00:06

diğer kullanıcıların takvimini görüntüleyebilirsiniz

00:00:08

olmasalar bile size özel paylaşım verilir..

00:00:12

Kullanılabilirliği bilmeniz gerekiyorsa

00:00:13

çalışanlarından birinin,

00:00:15

takvimi açabilirsiniz.

00:00:17

Kurdeledeki bunun için,

00:00:18

açık takvim düğmesi mevcut

00:00:20

ve bir takvim açmanızı sağlar

00:00:22

adres defterinden.

00:00:24

İstediğinkişiyi bulma kullanılabilirliğini bilmek için.

00:00:26

listede yer almaktadır.

00:00:29

Bir takvime erişdiğinizde ilk kez,.

00:00:32

klasör bölmesine eklenir

00:00:33

böylece daha hızlı erişebilirsiniz

00:00:35

bir dahaki sefere görüntülemek istiyorum.

00:00:37

Ayrıntılar görünmüyor eğer paylaşmazsanız..

00:00:40

Yalnızca kullanılabilirliği görüntüleyebilirsiniz.

00:00:43

Bu takvimi göstermek istemiyorsanız

00:00:45

klasör bölmenizde,

00:00:46

takvime sağ tıklayın,

00:00:47

ve sonra silme takvimini kullanın.

00:00:03

Se usar Perspetivas no Office 365,.

00:00:06

pode ver o calendário de outros utilizadores

00:00:08

mesmo que não tenham dada a partilha específica..

00:00:12

Se precisa de saber a disponibilidade

00:00:13

de um dos seus empregados,

00:00:15

pode abrir o calendário.

00:00:17

Para isso na fita,

00:00:18

o botão de calendário aberto está presente

00:00:20

e permitindo-lhe abrir um calendário

00:00:22

do livro de endereços.

00:00:24

Encontre a pessoa que quer para saber a disponibilidade.

00:00:26

na lista.

00:00:29

Quando acede a um calendário pela primeira vez,.

00:00:32

é adicionado ao painel de pasta

00:00:33

para que possa aceder mais rapidamente

00:00:35

da próxima vez que quiser vê-lo.

00:00:37

Os detalhes não são visíveis se não partilhar..

00:00:40

Só pode ver a disponibilidade.

00:00:43

Se não quiser mostrar este calendário

00:00:45

no painel de pastas,

00:00:46

clique no calendário à direita,

00:00:47

e, em seguida, usar o calendário de eliminação.

00:00:03

Ako koristite Outlook u programu Office 365,.

00:00:06

možete da prikažete kalendar drugih korisnika

00:00:08

čak i ako nisu dao vam je određeno deljenje..

00:00:12

Ako želite da znate dostupnost

00:00:13

jednog od vaših zaposlenih,

00:00:15

možete da otvorite kalendar.

00:00:17

Za ovo na traci,

00:00:18

dugme "otvori kalendar" je prisutno

00:00:20

i omogućavanje da otvorite kalendar

00:00:22

iz adresara.

00:00:24

Pronađite osobu koju želite da biste znali dostupnost.

00:00:26

na listi.

00:00:29

Kada pristupate kalendaru Po prvi put,.

00:00:32

dodaje se u okno fascikli

00:00:33

tako da možete brže da pristupite

00:00:35

Sledeжi put kad budeљ hteo da ga vidiљ.

00:00:37

Detalji nisu vidljivi ako ne delite..

00:00:40

Dostupnost možete videti samo.

00:00:43

Ako ne želite da prikaћete ovaj kalendar.

00:00:45

U oknu fascikli,

00:00:46

kliknite desnim tasterom miša na kalendar,

00:00:47

a zatim koristite kalendar brisanja.

00:00:06

يمكنك عرض تقويم المستخدمين الآخرين

00:00:08

حتى لو لم يكن لديهم نظرا لتقاسم محددة..

00:00:12

إذا كنت بحاجة إلى معرفة مدى توافر

00:00:13

أحد موظفيك

00:00:15

يمكنك فتح التقويم.

00:00:17

لهذا في الشريط،

00:00:18

زر التقويم المفتوح موجود

00:00:20

والسماح لك بفتح تقويم

00:00:22

من دفتر العناوين.

00:00:24

ابحث عن الشخص الذي تريده لمعرفة مدى توافر.

00:00:26

في القائمة.

00:00:29

عند الوصول إلى تقويم للمرة الأولى.

00:00:32

تتم إضافته إلى جزء المجلد

00:00:33

حتى تتمكن من الوصول بسرعة أكبر

00:00:35

في المرة القادمة التي تريد مشاهدتها.

00:00:37

التفاصيل غير مرئية إذا كنت لا تشارك..

00:00:40

يمكنك فقط عرض التوفر.

00:00:43

إذا كنت لا تريد إظهار هذا التقويم

00:00:45

في جزء المجلد،

00:00:46

انقر بزر الماوس الأيمن فوق التقويم،

00:00:47

ثم استخدم حذف التقويم.

00:00:06

다른 사용자의 캘린더를 볼 수 있습니다.

00:00:08

그들이하지 않은 경우에도 특정 공유를 제공합니다..

00:00:12

가용성을 알아야 하는 경우

00:00:13

직원 중 한 명,

00:00:15

캘린더를 열 수 있습니다.

00:00:17

리본에,

00:00:18

열린 캘린더 버튼이 있습니다.

00:00:20

캘린더를 열 수 있도록 허용

00:00:22

주소록에서.

00:00:24

원하는 사람 찾기 가용성을 알기 위해.

00:00:26

목록에서.

00:00:29

캘린더에 액세스하는 경우 처음으로,.

00:00:32

폴더 창에 추가됩니다.

00:00:33

더 빨리 액세스할 수 있도록

00:00:35

다음에 보고 싶을 때.

00:00:37

세부 정보가 표시되지 않습니다. 공유하지 않는 경우..

00:00:40

가용성만 볼 수 있습니다.

00:00:43

이 캘린더를 표시하지 않으려면

00:00:45

폴더 창에서,

00:00:46

캘린더를 마우스 오른쪽 버튼으로 클릭합니다.

00:00:47

그런 다음 캘린더 삭제를 사용합니다.

00:00:06

您可以查看其他用户的日历

00:00:08

即使他们没有给你具体的分享。.

00:00:12

如果您需要知道可用性

00:00:13

您的一位员工，

00:00:15

您可以打开日历。

00:00:17

为此，在功能区中，

00:00:18

打开日历按钮存在

00:00:20

并允许您打开日历

00:00:22

从通讯簿中。

00:00:24

找到你想要的人了解可用性.

00:00:26

在列表中。

00:00:29

当您访问日历时第一次，.

00:00:32

它被添加到文件夹窗格中

00:00:33

以便您可以更快速地访问

00:00:35

下次你想查看它。

00:00:37

细节不可见如果您不分享。.

00:00:40

您只能查看可用性。

00:00:43

如果您不想显示此日历

00:00:45

在文件夹窗格中，

00:00:46

右键单击日历，

00:00:47

，然后使用删除日历。

00:00:06

คุณสามารถดูปฏิทินของผู้ใช้รายอื่นได้

00:00:08

แม้ว่าพวกเขาจะไม่ได้ ให้การแบ่งปันที่เฉพาะเจาะจงแก่คุณ.

00:00:12

หากคุณต้องการทราบความพร้อม

00:00:13

หนึ่งในพนักงานของคุณ

00:00:15

คุณสามารถเปิดปฏิทินได้

00:00:17

สําหรับสิ่งนี้ในริบบิ้น

00:00:18

ปุ่ม เปิดปฏิทิน จะปรากฏขึ้น

00:00:20

และอนุญาตให้คุณเปิดปฏิทิน

00:00:22

จากสมุดที่อยู่

00:00:24

ค้นหาบุคคลที่คุณต้องการ ทราบความพร้อม.

00:00:26

ในรายการ

00:00:29

เมื่อคุณเข้าถึงปฏิทิน เป็นครั้งแรก.

00:00:32

โดยจะถูกเพิ่มลงในบานหน้าต่างโฟลเดอร์

00:00:33

เพื่อให้คุณสามารถเข้าถึงได้เร็วขึ้น

00:00:35

ในครั้งต่อไปที่คุณต้องการดู

00:00:37

มองไม่เห็นรายละเอียด ถ้าคุณไม่แบ่งปัน.

00:00:40

คุณสามารถดูได้เฉพาะความพร้อมใช้งานเท่านั้น

00:00:43

ถ้าคุณไม่ต้องการแสดงปฏิทินนี้

00:00:45

ในบานหน้าต่างโฟลเดอร์ของคุณ

00:00:46

คลิกขวาที่ปฏิทิน

00:00:47

แล้วใช้ลบปฏิทิน

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

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