SharePoint (Classic Sites) - Creating a permission group Tutorial
In this video, you will learn about creating a permission group in Microsoft 365. The video covers how to easily assign the same level of permissions to multiple people on your website or team site.
It demonstrates how to navigate to the site settings, select site permissions, and create a new group.
You can name the group, add a description, choose an owner, and specify who can view and edit the membership.
The video also explains how to define membership request rules and choose a permission level for the group.
Creating a permission group will help you efficiently manage and collaborate with multiple users while ensuring the right level of access.
- 3:53
- 2481 views
-
SharePoint (Classic Sites) - Creating a personalized permission level
- 2:46
- Viewed 2659 times
-
SharePoint (Classic Sites) - Restoring an earlier version of your document
- 1:50
- Viewed 2800 times
-
SharePoint (Classic Sites) - Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 3932 times
-
SharePoint (Classic Sites) - Targeting content using a specific audience
- 3:35
- Viewed 2654 times
-
SharePoint (Classic Sites) - Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2583 times
-
SharePoint (Classic Sites) - Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2565 times
-
SharePoint (Classic Sites) - Checking the granted shares
- 2:27
- Viewed 2594 times
-
SharePoint (Classic Sites) - Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2884 times
-
Protect a document shared by password
- 1:41
- Viewed 8556 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 5249 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 3932 times
-
Create and manage team channel
- 1:51
- Viewed 3094 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3013 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3009 times
-
How do I block a sender?
- 1:01
- Viewed 2965 times
-
Manage permissions
- 1:10
- Viewed 2942 times
-
Restrict a document to reading only
- 1:03
- Viewed 2935 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2884 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 2800 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 2788 times
-
Creating a personalized permission level
- 2:46
- Viewed 2659 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2654 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 2639 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2619 times
-
Checking the granted shares
- 2:27
- Viewed 2594 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2583 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2565 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2515 times
-
General security practices in Outlook
- 1:03
- Viewed 2323 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2219 times
-
Manage permissions
- 1:03
- Viewed 1409 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 898 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 670 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 664 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 645 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 643 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 636 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 217 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 216 times
-
Modify Sharing Rules
- 00:53
- Viewed 214 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 207 times
-
Check Granted Shares
- 00:48
- Viewed 196 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 187 times
-
Recover deleted items
- 01:09
- Viewed 82 times
-
Block a sender
- 01:54
- Viewed 60 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 48 times
-
Share a document securely with Outlook
- 02:21
- Viewed 44 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 42 times
-
Identify a fraudulent email
- 02:06
- Viewed 38 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 35 times
-
Protect an email by encrypting
- 01:10
- Viewed 33 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 32 times
-
Use the narrative Builder
- 01:31
- Viewed 17 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 15 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 15 times
-
Share a document with copilot
- 00:36
- Viewed 13 times
-
Configurate a page with copilot
- 01:47
- Viewed 13 times
-
Use Copilot with Right-Click
- 00:58
- Viewed 14 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 24 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 28 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 32 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 47 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 50 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 54 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 58 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 27 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 65 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 36 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 38 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 79 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 30 times
-
Share Power Automate Flows
- 02:20
- Viewed 32 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 34 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 33 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 32 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 39 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 31 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 59 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 65 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 64 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 58 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 43 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 25 times
-
Discover the “Build Space”
- 02:26
- Viewed 31 times
-
The Power Automate Mobile App
- 01:39
- Viewed 26 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 31 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 30 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 32 times
-
Access Power Automate for the Web
- 01:25
- Viewed 32 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 35 times
-
Add a third-party application
- 02:40
- Viewed 55 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 42 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 45 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 43 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 37 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 49 times
-
Share a document securely with Outlook
- 02:21
- Viewed 44 times
-
Block a sender
- 01:54
- Viewed 60 times
-
Identify a fraudulent email
- 02:06
- Viewed 38 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 42 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 35 times
-
Protect an email by encrypting
- 01:10
- Viewed 33 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 32 times
-
Recover deleted items
- 01:09
- Viewed 82 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 48 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 36 times
-
Use a Shared Mailbox
- 01:18
- Viewed 55 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 44 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 51 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 36 times
-
Calendar Delegation Setup
- 01:21
- Viewed 53 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 89 times
-
Making changes to a text
- 00:38
- Viewed 37 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 51 times
-
Search from emails with Copilot
- 00:53
- Viewed 98 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 35 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 43 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 35 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 42 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 37 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 52 times
-
Generate formulas from a concept
- 01:02
- Viewed 37 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 40 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 48 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 57 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 52 times
-
Create a Meeting Poll
- 02:48
- Viewed 38 times
-
Display Three Time Zones
- 01:52
- Viewed 30 times
-
View Other Calendars
- 00:50
- Viewed 29 times
-
Open a Shared Calendar
- 01:29
- Viewed 41 times
-
Share Your Calendar
- 01:54
- Viewed 40 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 32 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 37 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 36 times
-
Translate Emails in Outlook
- 01:32
- Viewed 40 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 38 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 51 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 37 times
-
Improve Email Accessibility
- 02:02
- Viewed 40 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 36 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 39 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 32 times
-
Delay Email Delivery
- 01:10
- Viewed 44 times
-
Use Conversation View
- 01:47
- Viewed 39 times
-
Clean Up Your Inbox
- 01:18
- Viewed 50 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 107 times
-
Use Categories
- 02:51
- Viewed 36 times
-
Easily Sort Your Mails
- 01:38
- Viewed 40 times
-
Automate Routine Actions
- 02:19
- Viewed 43 times
-
Create an Email Template
- 01:40
- Viewed 46 times
-
Create a task from a message
- 02:00
- Viewed 87 times
-
Share a task list
- 03:10
- Viewed 89 times
-
Create a task or reminder
- 01:50
- Viewed 88 times
-
Task Module Overview
- 01:56
- Viewed 97 times
-
Manage Teams online meeting options
- 01:56
- Viewed 77 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 105 times
-
Create a reminder for yourself
- 01:59
- Viewed 86 times
-
Respond to a meeting
- 01:00
- Viewed 87 times
-
Create an appointment or meeting
- 01:44
- Viewed 95 times
-
Create different types of events
- 01:46
- Viewed 89 times
-
Edit and customize views
- 01:55
- Viewed 105 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 104 times
-
Search options
- 01:23
- Viewed 83 times
-
Sort and filter emails
- 02:51
- Viewed 92 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 122 times
-
The Bcc Field in Detail
- 01:53
- Viewed 91 times
-
Save and Print a Message
- 01:48
- Viewed 93 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 117 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 99 times
-
Process an incoming message
- 01:53
- Viewed 81 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 96 times
-
Organize into Folders
- 01:57
- Viewed 99 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 88 times
-
Create and add a signature to messages
- 01:26
- Viewed 93 times
-
Manage new message notifications
- 01:40
- Viewed 86 times
-
Change the default font of your emails
- 01:05
- Viewed 95 times
-
Manage Views
- 02:36
- Viewed 79 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 121 times
-
Explore the Interface
- 03:22
- Viewed 86 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 89 times
-
Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 190 times
-
Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 199 times
-
Write a Product Description with ChatGPT
- 02:30
- Viewed 178 times
-
Structure Your Product Launch Project
- 01:51
- Viewed 199 times
-
Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 164 times
-
Manage Storage Space
- 02:08
- Viewed 207 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 191 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 197 times
-
Make a File Request
- 01:24
- Viewed 210 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 207 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 220 times
-
Modify Sharing Rules
- 00:53
- Viewed 214 times
-
Check Granted Shares
- 00:48
- Viewed 196 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 216 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 187 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 217 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 211 times
-
Search for Documents
- 01:31
- Viewed 185 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 218 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 209 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 198 times
-
Edit, Delete a Share
- 02:16
- Viewed 206 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 211 times
-
Power and Manage OneDrive
- 01:36
- Viewed 204 times
-
What is OneDrive ?
- 01:14
- Viewed 297 times
-
Personality and tone for a realistic rendering
- 01:18
- Viewed 279 times
-
Format and example for optimal results
- 01:50
- Viewed 292 times
-
The importance of context in your requests
- 01:44
- Viewed 294 times
-
Precise task in conversational AI
- 01:55
- Viewed 304 times
-
Basics of prompting with conversational AI
- 02:29
- Viewed 300 times
-
What is a prompt ?
- 01:14
- Viewed 295 times
-
Survey Consumer Satisfaction Panel
- 02:38
- Viewed 377 times
-
Promote Your Product on Social Networks with Copilot
- 02:41
- Viewed 330 times
-
Write a Product Description with Copilot
- 02:36
- Viewed 362 times
-
Structure Your Product Launch Project
- 02:15
- Viewed 362 times
-
Initiate a Market Study with Copilot
- 03:15
- Viewed 361 times
-
Create a Business Presentation Report with ChatGPT
- 02:00
- Viewed 436 times
-
Boost Your Proposal with ChatGPT
- 02:19
- Viewed 414 times
-
Generating an Executive Summary with ChatGPT
- 01:47
- Viewed 516 times
-
Writing a Business Proposal with ChatGPT
- 02:22
- Viewed 421 times
-
Analyzing a Specification Document with ChatGPT
- 02:15
- Viewed 405 times
-
Create a Business Presentation Report with Copilot
- 03:02
- Viewed 458 times
-
Boost Your Proposal with Copilot Coaching for Outlook
- 02:18
- Viewed 437 times
-
Generating an Executive Summary with Copilot
- 01:46
- Viewed 583 times
-
Writing a Business Proposal with Copilot
- 03:40
- Viewed 419 times
-
Analyzing a Specification Document with Copilot
- 02:59
- Viewed 461 times
Objectifs :
This video aims to guide users on how to create and manage SharePoint groups, allowing for efficient permission management for multiple users on a site or team site.
Chapitres :
-
Introduction to SharePoint Groups
A SharePoint group is a collection of users who share the same permissions to a site and its content. Instead of assigning permissions individually, groups allow for easier management by applying the same permission level to multiple users. -
Accessing Site Settings
To create a new group, navigate to your website or team site. Click on the settings icon, represented by a small gear wheel at the top right corner, and select 'Site Settings'. -
Managing Site Permissions
Under the 'Users and Permissions' tab, select 'Site Permissions'. This will bring up the permissions page where you can view existing groups. From the ribbon, click on the 'Permissions' tab and then select the button to create a new group. -
Creating a New Group
When creating a new group, you will need to name it (e.g., 'Providers') and add a description. Choose an owner for the group, who will have the authority to manage permissions and membership. Note that there can only be one owner per group. -
Setting Membership Visibility
Decide whether individuals can view the membership list. You can choose to allow only group members or everyone in the company to see the list. Additionally, determine who can edit the membership—only the owner or all members. -
Membership Requests
Define the rules for membership requests. Decide if users need to request membership or if they can leave the group freely. If requests are required, you can choose to automatically accept them or send them to the owner's email for approval. -
Setting Permission Levels
It is crucial to select a permission level for the group. Default permission levels are available, but custom levels can also be created in another tutorial. For example, if suppliers need to collaborate and edit documents, select the 'Edit' permission level. -
Finalizing Group Creation
After setting the desired permissions, click the 'Create' button to finalize the group. You can then manage the group by adding or removing users as needed. The new group will appear in the Navigation Pane, allowing for easy access.
FAQ :
What is a SharePoint Group?
A SharePoint Group is a set of users who have the same permissions to a site and its content, allowing for easier management of access rights.
How do I create a new SharePoint Group?
To create a new SharePoint Group, go to site settings, select site permissions, and use the 'Create New Group' button. You will need to name the group, assign an owner, and set permissions.
Can multiple users have the same permissions in SharePoint?
Yes, by using SharePoint Groups, you can assign the same level of permissions to multiple users at once, simplifying permission management.
What is the role of a group owner in SharePoint?
The group owner is responsible for managing the group, including changing permissions, adding or removing members, and handling membership requests.
What happens if a user wants to leave a SharePoint Group?
If a user wants to leave a SharePoint Group, they may need to submit a dropout request, depending on the group's settings.
How can I set permissions for a SharePoint Group?
You can set permissions for a SharePoint Group during the creation process by selecting a predefined permission level or creating a custom one.
Quelques cas d'usages :
Collaborative Document Editing
In a marketing team, a SharePoint Group can be created for all team members to collaborate on documents. By assigning the 'Edit' permission level, team members can easily view, edit, and share marketing materials, improving workflow and productivity.
Project Management
For a project team, a SharePoint Group can be established to manage access to project documents and resources. The group owner can control who can view or edit project files, ensuring that sensitive information is only accessible to authorized members.
Onboarding New Employees
When onboarding new employees, a SharePoint Group can be created to provide them access to training materials and company policies. By setting appropriate permissions, HR can ensure that new hires have the resources they need while maintaining security.
Managing Membership Requests
In a large organization, a SharePoint Group can be used to manage membership requests for various teams. By requiring approval from the group owner, the organization can maintain control over who has access to specific resources.
Cross-Department Collaboration
For cross-department projects, a SharePoint Group can facilitate collaboration between different teams. By granting edit permissions, members from various departments can work together on shared documents, enhancing communication and project outcomes.
Glossaire :
SharePoint Group
A SharePoint Group is a collection of users who share the same permissions to a site and its content, allowing for easier management of access rights.
Permissions
Permissions are the rights assigned to users or groups that determine what actions they can perform on a site or its content, such as viewing, editing, or deleting.
Owner
The owner of a SharePoint Group is the individual responsible for managing the group, including changing permissions and membership.
Membership List
The membership list is a record of all users who belong to a specific SharePoint Group, which can be viewed by certain users based on the group's settings.
Membership Requests
Membership requests are applications made by users to join a SharePoint Group, which may require approval from the group owner.
Permission Levels
Permission levels define the specific rights granted to users or groups in SharePoint, such as 'View', 'Edit', or 'Full Control'.
Edit Permission Level
The edit permission level allows users to view, add, update, and delete items in a SharePoint site.