Teams - Manage a meeting Tutorial
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OneDrive - What is OneDrive ?
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Copilot - Use Copilot with Right-Click
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Outlook - Create and modify a group
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OneDrive - Edit, Delete a Share
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Power BI - Introduction to Power Bi
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Teams Premium - Activate the features of Teams Premium
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Teams Premium - Optimize Teams Premium settings in Administration
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Viva Engage - The role of an administrator
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Protect a document shared by password
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Create and manage team channel
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Viva Connections in Microsoft Teams
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Do I share with OneDrive, SharePoint, or TEAMS?
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How to search a file in all channels
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Restrict a document to reading only
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Restrict a folder/document to certain members of your team
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How to set quiet hours
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Making Phone Calls
- 1:23
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Managing Several Calls at the Same Time
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Viva Connections for your colleague
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Forwarding Calls to Another Phone Number
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Use template to prepare your Agile SCRUM meeting
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Transferring a Call
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Inviting Other People to an Ongoing Call
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Accessing the Voicemail
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Forwarding Calls to a Call Group
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Receiving Phone Calls
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Changing Voicemail Greeting
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Receiving Phone Calls on the Mobile Application
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Forwarding Calls to the Voicemail
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Ringing Another Number Simultaneously
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Define your status message
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Adjusting Audio Devices
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Turning Off Call Forwarding
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Putting on Hold & Muting Microphone
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Blocking Specific Phone Numbers
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Join a meeting as a participant
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Edit and enhance messages
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Create a team using a template
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Plan a meeting based on a conversation
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Synchronize only one channel
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Interact in conversations
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Find content and people
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Customize notifications
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Schedule private or team meetings
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Start an instant meeting
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Add channels and tabs
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Pin a channel to your favorites
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Presentation of different tools in a meeting
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View events
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Automatically record a meeting
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Create a team and add members
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Reply to and react to a Teams conversation in an e-mail
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Manage accessibility settings
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Creating and Joining a Meeting
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Create private and shared channels
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Edit photo in Teams
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Creating or Joining a Team
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Create, manage and set up a breakout room
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Responding or Reacting to a Message
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Overview of conversations
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How to integrate Klaxoon directly into a Teams meeting?
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Use Microsoft Whiteboard in meetings
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How to add Klaxoon to a current Teams meeting?
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Finding and Installing Teams for Mobile
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Change application settings
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Respect your right to disconnect with Insights
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Chancing Your Status
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Share content in meetings
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Private and small group chats
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Take notes in meetings
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Interface Overview
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Manage your teams
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Introduction to Teams
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Invite external guests
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Set up breakout rooms before the meeting
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Presentation of the desktop application
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How to start a Teams meeting from Klaxoon?
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Enabling Subtitles During a Meeting
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Manage privacy settings
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Starting a Conversation
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Use a background image during a video call
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File Management
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Finding Help?
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Interact in a conversation
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Isolate a conversation window
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Use and co-edit files
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Collaborate within a conversation with Microsoft Loop
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Disabling Conversation Notifications
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Understand the differences between Connectors, Applications and Tabs
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Retrieve items saved in a breakout room
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Set up and customize your teams
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Get feedback from your coworkers with Forms questionnaires
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Manage team files
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Managing Teams and Channels
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Posting in a Channel
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Generate automatic translations and transcriptions in a meeting
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Enabling Mobile Notifications
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Generate a presence report
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Register as a Participant in a Teams Webinar
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Apply a Specific Policy to a User
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Sharing Content in a Meeting
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Understand and Secure Information Sharing in Instant Messaging
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Schedule Message Delivery
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Searching for Items or People
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Make a New Approval Request
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Send an Email to a Team
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Creating a Channel
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Store files in conversations
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Create Approval Templates
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Following your activities and your team's activities
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Copilot in Teams Conversations
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Create and Send Signatures with Dedicated Services
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Copilot After Teams Meetings
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Copilot During Teams Meetings
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Enable Klaxoon as an App in Teams
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Use Commands and Keyboard Shortcuts
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Integrate Klaxoon in a Teams Channel
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Use Templates for Document Creation
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Use Viva Insights in Conversations
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Use Connectors to Receive Notifications
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Start and Manage Your Event with Multiple People
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Manage Document Approval
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Participate in a Town Hall
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When and Why to Use Town Hall
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Differentiate Between Meeting Types
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Analyze Team Dynamics
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Communicate Behind the Scenes
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Moderate the Chat During a Town Hall
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Prepare Your Webinar with Microsoft Teams
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Manage Privacy in Private Channels
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Restrict a Document to Certain Team Members
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Add and Explore Workflows
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Centralize Important Events in a Single Channel Calendar
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Test Your Event with the Green Room
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End the Event and Gather Statistics
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Set Up Monitoring in a Channel with an RSS Feed
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Secure a Shared Document with a Password
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Ensure Your Webinar Options Before Launching
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Start and Manage Your Event Alone
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Plan and Launch a Town Hall
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Manage Conversation Options
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Manage Storage Spaces on Teams
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Secure Teams Upon Creation
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Add Interactivity to Your Teams Webinar
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Filter Your Document Display
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Restrict a Document to Read-Only
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Customize the Display of the Function Panel
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Manage priority people
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Edit or delete an appointment, meeting or event
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Create an appointment or meeting
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Respond to a meeting
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Manage Teams online meeting options
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Prevent the forwarding of an email
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The New Calendar
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Introduction to the New Features of Microsoft Teams
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Connect Copilot to a third party app
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Sections
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Customizing Views
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
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Join a group
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Create and modify a group
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Accessing applications from a group
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Creating a group
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Work together on the same document
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How to launch a New Teams Meeting in Outlook
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Do I share with OneDrive, SharePoint, or TEAMS?
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Granting access to the SharePoint site to someone outside the company
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Introducing Office 365 Groups
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Restoring an earlier version of your document
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Creating a personalized permission level
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Targeting content using a specific audience
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Understanding the different types and roles of team sites in SharePoint
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Sharing a folder or document with someone outside the company
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Checking the granted shares
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Remove a member from a group
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Restricting a document to read-only mode (Extract a document)
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Having a conversation within a group
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Creating a permission group
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Import, create, edit and share documents
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Use template to prepare your Agile SCRUM meeting
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Create a meeting in the group calendar
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Use and create a template
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Access to your recent documents
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Back up and saving notes
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How to approve a request
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How to request an approval
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Create a new group form or quiz in Microsoft Forms
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Use Adobe sign
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Creating or editing office documents in Engage
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Edit and enhance messages
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Create a team using a template
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Engaging and animating a group
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Interact in conversations
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Share the link to collaborate or duplicate
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Create a team and add members
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Reply to and react to a Teams conversation in an e-mail
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Creating and Joining a Meeting
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Creating or Joining a Team
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Overview of conversations
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How to integrate Klaxoon directly into a Teams meeting?
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How to add Klaxoon to a current Teams meeting?
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Private and small group chats
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Take notes in meetings
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How to start a Teams meeting from Klaxoon?
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File Management
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Create a SharePoint news and send it via mail
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Interact in a conversation
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Collaborate within a conversation with Microsoft Loop
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Create a SharePoint site
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Managing Teams and Channels
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Posting in a Channel
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Create a folder or a file in a library
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Make a New Approval Request
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Creating a Channel
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Store files in conversations
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Create Approval Templates
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Create and publish a SharePoint page
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Create a document library
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Copilot in Teams Conversations
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Create a SharePoint Lists
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Create and Send Signatures with Dedicated Services
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Copilot After Teams Meetings
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Copilot During Teams Meetings
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Customise my SharePoint site navigation
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Generate a usage report for my SharePoint site
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Enable Klaxoon as an App in Teams
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Integrate Klaxoon in a Teams Channel
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Use Templates for Document Creation
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Work together on the same document
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Manage Document Approval
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Customise my site Homepage
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Synchronise a SharePoint document library
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Use version history
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Add and Explore Workflows
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Open and work on a document
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Set Up Monitoring in a Channel with an RSS Feed
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Rename and find a document
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Manage Storage Spaces on Teams
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Make a File Request
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Find All Shares from the Same Person
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Share and Collaborate OneDrive
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Add and manage multiple accounts on Outlook
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Create an appointment or meeting
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Respond to a meeting
- 01:00
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Use the Meeting Dashboard
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The Bcc Field in Detail
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Manage Teams online meeting options
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Share a task list
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Create a task from a message
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Create your reservation page for appointment booking (Bookings)
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Respond to a Meeting Poll
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Use a Shared Mailbox
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Send Emails on Behalf of Someone Else
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Create a Meeting Poll
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Share Your Calendar
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Open a Shared Calendar
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Calendar Delegation Setup
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Collaborate directly during an event with Microsoft Loop and Outlook
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Send a survey or questionnaire by email
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View Other Calendars
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Create a collaborative email with Microsoft Loop and Outlook
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Use the Scheduling Assistant
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Create and Manage Appointments in Delegated Calendars
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Share a document securely with Outlook
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Prevent transfer for a meeting
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Mailbox Delegation Setup
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Respond to invitations as a delegate
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Summarize Discussions and Schedule a Meeting Slot
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Objectifs :
This video aims to provide a comprehensive guide on how to effectively manage a meeting using the platform's interface, including features for participant interaction, content sharing, and meeting controls.
Chapitres :
-
Introduction to Meeting Management
In this section, we will explore the essential tools and features available for managing a meeting effectively. Understanding these functionalities will enhance your ability to facilitate discussions and collaborate with participants. -
Understanding the Interface
The meeting interface is designed to provide easy access to various controls. You can show or hide your video feed and toggle your microphone on or off, similar to a regular call. This flexibility allows you to manage your presence during the meeting. -
Screen Sharing
To share your screen or content, use the sharing tray button. This feature will be discussed in more detail in a dedicated video, but it is crucial for presenting information visually to your colleagues. -
Participant Management
You can view the list of participants by clicking the designated button. Here, you have the ability to activate or deactivate participants' microphones and invite new attendees. To invite someone, simply enter their name or copy the meeting link and send it via email. -
Utilizing the Chat Function
Even while speaking, the chat function remains accessible for sending text messages or documents. This is particularly useful for sharing information without interrupting the flow of conversation. -
Raising Your Hand
If you wish to speak without interrupting, use the 'raise hand' feature. This will notify others that you want to contribute, displaying a hand icon next to your name, which is especially helpful in larger meetings. -
Additional Options
Access more options through the three-dot menu. Here, you can change audio and video devices, open meeting notes, view meeting details, and adjust the display based on the number of participants. -
Recording the Meeting
To record the meeting, use the designated button. The recording will be uploaded to Microsoft Stream for sharing with colleagues. Remember to inform participants before starting the recording. -
Ending the Meeting
When you are finished, simply press 'leave.' The meeting will continue for other participants unless you are the organizer, in which case you can end the meeting for everyone. -
Accessing the Platform
You can manage meetings from the desktop application, your browser, or the mobile app, providing flexibility in how you participate in and manage meetings.
FAQ :
How do I manage participants in a meeting?
You can manage participants by displaying the participants list, where you can activate or deactivate their microphones and invite new attendees by entering their names or sharing the meeting link.
What should I do if I want to speak during a meeting?
You can raise your hand using the designated button, which will notify others that you wish to speak without interrupting the current discussion.
How can I share my screen during a meeting?
You can open the sharing tray to share your screen or content with other participants. This feature allows you to present information visually.
Can I record a meeting?
Yes, you can record the meeting using the recording button. The recording will be uploaded to Microsoft Stream for sharing with colleagues.
What happens when I leave a meeting?
When you leave a meeting, it will continue as long as other participants are online. If you are the organizer, you have the option to end the meeting for all.
Is there a chat feature during meetings?
Yes, the chat feature remains available during meetings, allowing participants to send text messages or documents while discussing vocally.
Quelques cas d'usages :
Remote Team Collaboration
In a remote work environment, team members can use the meeting management features to collaborate effectively. For instance, a project manager can share their screen to present project updates while allowing team members to raise their hands to ask questions, ensuring smooth communication.
Training Sessions
During training sessions, the trainer can record the meeting for future reference. Participants can engage by using the chat feature to ask questions without interrupting the flow of the session, and the trainer can manage participant microphones to maintain order.
Client Meetings
In client meetings, professionals can share presentations and documents through the sharing tray. The ability to raise hands allows for organized discussions, and recording the meeting ensures that all details are captured for later review.
Webinars
Webinars can benefit from the meeting management tools by allowing the host to control participant interactions. The host can mute participants to minimize background noise and use the raise hand feature to facilitate audience questions.
Project Kickoff Meetings
During project kickoff meetings, the organizer can invite all stakeholders, share the project timeline, and record the meeting for those who cannot attend. The chat feature can be used to share important links and documents in real-time.
Glossaire :
Interface
The layout and design of the software that allows users to interact with the application, including buttons and menus.
Microphone
A device that captures sound, allowing users to speak during a meeting. Users can turn it on or off as needed.
Video
A visual feed that shows the user during a meeting. Users can choose to show or hide their video from other participants.
Sharing tray
A feature that allows users to share their screen or content with other participants in the meeting.
Participants list
A list that displays all the attendees in the meeting, allowing the organizer to manage their microphones and invite new participants.
Raise hand
A feature that allows participants to signal that they wish to speak without interrupting the ongoing discussion.
Recording
The process of capturing the audio and video of the meeting for later review. Recordings are uploaded to Microsoft Stream.
Microsoft Stream
A video-sharing service that allows users to upload and share recorded meetings with colleagues.
Meeting organizer
The person who creates and manages the meeting, with the authority to end the meeting for all participants.