Teams - Manage a meeting Tutorial

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Objectifs :

This video aims to provide a comprehensive guide on how to effectively manage a meeting using the platform's interface, including features for participant interaction, content sharing, and meeting controls.

Chapitres :

  1. Introduction to Meeting Management
    In this section, we will explore the essential tools and features available for managing a meeting effectively. Understanding these functionalities will enhance your ability to facilitate discussions and collaborate with participants.
  2. Understanding the Interface
    The meeting interface is designed to provide easy access to various controls. You can show or hide your video feed and toggle your microphone on or off, similar to a regular call. This flexibility allows you to manage your presence during the meeting.
  3. Screen Sharing
    To share your screen or content, use the sharing tray button. This feature will be discussed in more detail in a dedicated video, but it is crucial for presenting information visually to your colleagues.
  4. Participant Management
    You can view the list of participants by clicking the designated button. Here, you have the ability to activate or deactivate participants' microphones and invite new attendees. To invite someone, simply enter their name or copy the meeting link and send it via email.
  5. Utilizing the Chat Function
    Even while speaking, the chat function remains accessible for sending text messages or documents. This is particularly useful for sharing information without interrupting the flow of conversation.
  6. Raising Your Hand
    If you wish to speak without interrupting, use the 'raise hand' feature. This will notify others that you want to contribute, displaying a hand icon next to your name, which is especially helpful in larger meetings.
  7. Additional Options
    Access more options through the three-dot menu. Here, you can change audio and video devices, open meeting notes, view meeting details, and adjust the display based on the number of participants.
  8. Recording the Meeting
    To record the meeting, use the designated button. The recording will be uploaded to Microsoft Stream for sharing with colleagues. Remember to inform participants before starting the recording.
  9. Ending the Meeting
    When you are finished, simply press 'leave.' The meeting will continue for other participants unless you are the organizer, in which case you can end the meeting for everyone.
  10. Accessing the Platform
    You can manage meetings from the desktop application, your browser, or the mobile app, providing flexibility in how you participate in and manage meetings.

FAQ :

How do I manage participants in a meeting?

You can manage participants by displaying the participants list, where you can activate or deactivate their microphones and invite new attendees by entering their names or sharing the meeting link.

What should I do if I want to speak during a meeting?

You can raise your hand using the designated button, which will notify others that you wish to speak without interrupting the current discussion.

How can I share my screen during a meeting?

You can open the sharing tray to share your screen or content with other participants. This feature allows you to present information visually.

Can I record a meeting?

Yes, you can record the meeting using the recording button. The recording will be uploaded to Microsoft Stream for sharing with colleagues.

What happens when I leave a meeting?

When you leave a meeting, it will continue as long as other participants are online. If you are the organizer, you have the option to end the meeting for all.

Is there a chat feature during meetings?

Yes, the chat feature remains available during meetings, allowing participants to send text messages or documents while discussing vocally.

Quelques cas d'usages :

Remote Team Collaboration

In a remote work environment, team members can use the meeting management features to collaborate effectively. For instance, a project manager can share their screen to present project updates while allowing team members to raise their hands to ask questions, ensuring smooth communication.

Training Sessions

During training sessions, the trainer can record the meeting for future reference. Participants can engage by using the chat feature to ask questions without interrupting the flow of the session, and the trainer can manage participant microphones to maintain order.

Client Meetings

In client meetings, professionals can share presentations and documents through the sharing tray. The ability to raise hands allows for organized discussions, and recording the meeting ensures that all details are captured for later review.

Webinars

Webinars can benefit from the meeting management tools by allowing the host to control participant interactions. The host can mute participants to minimize background noise and use the raise hand feature to facilitate audience questions.

Project Kickoff Meetings

During project kickoff meetings, the organizer can invite all stakeholders, share the project timeline, and record the meeting for those who cannot attend. The chat feature can be used to share important links and documents in real-time.

Glossaire :

Interface

The layout and design of the software that allows users to interact with the application, including buttons and menus.

Microphone

A device that captures sound, allowing users to speak during a meeting. Users can turn it on or off as needed.

Video

A visual feed that shows the user during a meeting. Users can choose to show or hide their video from other participants.

Sharing tray

A feature that allows users to share their screen or content with other participants in the meeting.

Participants list

A list that displays all the attendees in the meeting, allowing the organizer to manage their microphones and invite new participants.

Raise hand

A feature that allows participants to signal that they wish to speak without interrupting the ongoing discussion.

Recording

The process of capturing the audio and video of the meeting for later review. Recordings are uploaded to Microsoft Stream.

Microsoft Stream

A video-sharing service that allows users to upload and share recorded meetings with colleagues.

Meeting organizer

The person who creates and manages the meeting, with the authority to end the meeting for all participants.

résultat(s)
00:00:02
Now that you know how to join a meeting,
00:00:05
let's see how to manage it.
00:00:07
First, let's examine the interface.
00:00:09
As with a regular call,
00:00:10
you can show or hide your video
00:00:13
to other participants and turn
00:00:15
your microphone on or off.
00:00:17
This button allows you to open the sharing
00:00:20
tray to share your screen or content.
00:00:22
We will look at content sharing in
00:00:25
more detail in a dedicated video.
00:00:27
With this button,
00:00:28
display the list of participants.
00:00:30
Here you can activate or deactivate
00:00:32
the microphones of participants,
00:00:33
but also add other people to the meeting.
00:00:36
To do this,
00:00:37
enter their name or copy the meeting
00:00:40
link and send it to the colleague you
00:00:43
want to invite in an e-mail for example.
00:00:47
Even if you are exchanging vocally,
00:00:49
the chat remains available to
00:00:51
send text messages or documents.
00:00:52
For example, if you need to speak,
00:00:55
or if you want to resent your screen
00:00:56
to your colleagues without abruptly
00:00:58
interrupting the ongoing discussions,
00:01:00
use this button to raise your hand.
00:01:03
This displays a notification
00:01:04
on the People button,
00:01:05
and a hand icon appears in
00:01:07
the pane next to your name.
00:01:10
Your colleagues can thus
00:01:11
see that you wish to speak.
00:01:13
This is very useful,
00:01:15
especially if there are many
00:01:17
of you in a meeting.
00:01:19
Other options are also available
00:01:20
behind the three menu.
00:01:22
You can change your audio and video devices,
00:01:25
open the meeting notes and teams,
00:01:28
display the meeting details,
00:01:29
or display different views depending on
00:01:32
the number of connected collaborators.
00:01:35
If you need to record the meeting,
00:01:37
use this button.
00:01:38
The recording will then be uploaded
00:01:40
directly to Microsoft Stream and you
00:01:42
can share it with your colleagues.
00:01:44
Be sure to inform them before
00:01:46
recording the meeting.
00:01:48
When you're done, simply press leave.
00:01:50
The meeting will continue as long as
00:01:52
the other participants are online.
00:01:54
If you are the organizer of the meeting,
00:01:57
you will have the option to end
00:01:59
it for all participants.
00:02:01
Finally,
00:02:01
note that you can follow your meetings
00:02:03
from the desktop application teams
00:02:05
on your browser or the mobile app.

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résultat(s)
00:00:02
Agora que já sabe como participar numa reunião,
00:00:05
vamos ver como gerenciá-lo.
00:00:07
Primeiro, vamos examinar a interface.
00:00:09
Tal como acontece com uma chamada regular,
00:00:10
Pode mostrar ou ocultar o seu vídeo
00:00:13
para outros participantes e virar
00:00:15
o microfone ligado ou desligado.
00:00:17
Este botão permite-lhe abrir a partilha
00:00:20
bandeja para compartilhar sua tela ou conteúdo.
00:00:22
Analisaremos a partilha de conteúdos em
00:00:25
Mais detalhes em um vídeo dedicado.
00:00:27
Com este botão,
00:00:28
Exiba a lista de participantes.
00:00:30
Aqui você pode ativar ou desativar
00:00:32
os microfones dos participantes,
00:00:33
mas também adicionar outras pessoas à reunião.
00:00:36
Para fazer isso,
00:00:37
Introduza o respetivo nome ou copie a reunião
00:00:40
link e enviá-lo para o colega que você
00:00:43
deseja convidar em um e-mail, por exemplo.
00:00:47
Mesmo que você esteja trocando vocalmente,
00:00:49
O bate-papo permanece disponível para
00:00:51
enviar mensagens de texto ou documentos.
00:00:52
Por exemplo, se precisar de falar,
00:00:55
ou se você quiser reenviar sua tela
00:00:56
aos seus colegas sem abruptamente
00:00:58
interromper os debates em curso,
00:01:00
Use este botão para levantar a mão.
00:01:03
Isso exibe uma notificação
00:01:04
no botão Pessoas,
00:01:05
e um ícone de mão aparece em
00:01:07
O painel ao lado do seu nome.
00:01:10
Os seus colegas podem, assim,
00:01:11
veja que deseja falar.
00:01:13
Isto é muito útil,
00:01:15
especialmente se houver muitos
00:01:17
de vocês em uma reunião.
00:01:19
Outras opções também estão disponíveis
00:01:20
atrás dos três menus.
00:01:22
Você pode alterar seus dispositivos de áudio e vídeo,
00:01:25
abrir as notas de reunião e as equipas,
00:01:28
exibir os detalhes da reunião,
00:01:29
ou exibir diferentes visualizações, dependendo de
00:01:32
o número de colaboradores conectados.
00:01:35
Se precisar de gravar a reunião,
00:01:37
Use este botão.
00:01:38
A gravação será então carregada
00:01:40
diretamente para o Microsoft Stream e você
00:01:42
pode partilhá-lo com os seus colegas.
00:01:44
Certifique-se de informá-los antes
00:01:46
gravação da reunião.
00:01:48
Quando terminar, basta pressionar leave.
00:01:50
A reunião prolongar-se-á enquanto
00:01:52
Os outros participantes estão online.
00:01:54
Se você é o organizador da reunião,
00:01:57
você terá a opção de terminar
00:01:59
para todos os participantes.
00:02:01
Por fim,
00:02:01
Tenha em atenção que pode acompanhar as suas reuniões
00:02:03
Das equipes de aplicativos de desktop
00:02:05
no navegador ou no aplicativo móvel.

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