Teams - Manage Storage Spaces on Teams Tutorial

Manage your Teams storage efficiently. Learn how to organize and optimize your files, share documents and manage permissions for smooth collaboration. Ideal for Teams users who want to control their storage space.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the file management features available in the Organization Eight Channel and OneDrive, highlighting how to effectively share, access, and manage files within these platforms.

Chapitres :

Introduction to File Management in Organization Eight Channel
The Organization Eight Channel offers a dedicated file library that facilitates easy sharing and access to files specific to the channel. This feature enhances collaboration among channel members by allowing them to find and utilize information efficiently.
Accessing the File Library
To access the file library, click on the 'Files' tab. This will display all files created and shared by channel members. Users can create new folders and upload files directly from their computers, ensuring that these files are stored specifically within this channel.
File Management Options
When you select or right-click on a file, seven options become available: - Open in the browser - Move to another channel - Copy to another channel - Download - Delete - Rename - Convert to a tab These options provide flexibility in managing files according to your needs.
Navigating OneDrive
In addition to the channel's file library, users can access OneDrive through the navigation pane on the left side of the application. Unlike the channel's files tab, OneDrive contains all documents uploaded and viewed, organized into several views: - Home: Displays the history of Microsoft 365 documents viewed or modified. - My Files: Lists items stored in OneDrive. - Shared: Contains documents shared in team conversations. - Favorites: Shows preferred documents from OneDrive or other applications. - Recycle Bin: Holds deleted OneDrive files. - Browsing Files by Sender: Lists documents shared with you. - Browsing Files by Meetings: Displays documents shared during meetings.
Conclusion
Understanding the file management features in the Organization Eight Channel and OneDrive is crucial for effective collaboration. By utilizing these tools, team members can streamline their workflow, ensuring that important documents are easily accessible and well-organized.

FAQ :

What is a Channel in Microsoft Teams?

A Channel in Microsoft Teams is a dedicated space for team members to communicate and collaborate on specific topics or projects, where they can share files and have discussions.

How do I upload files to a Channel?

To upload files to a Channel, click on the Files Tab, then select the option to create new folders or upload files from your computer. The files will be accessible to all authorized channel members.

What options do I have when I right-click on a file?

When you right-click on a file, you have several options including opening it in the browser, moving or copying it to another channel, downloading, deleting, renaming, or converting it to a tab.

What is OneDrive and how does it relate to Microsoft Teams?

OneDrive is a cloud storage service that allows users to store and access files online. In Microsoft Teams, you can access files stored in OneDrive as well as files shared within Teams.

How can I find deleted files in OneDrive?

Deleted files in OneDrive can be found in the Recycle Bin, where you can restore them if needed.

Quelques cas d'usages :

Project Collaboration

Teams can use the Channel's File Library to share project documents, ensuring all members have access to the latest versions and can collaborate effectively.

Document Management

By organizing files into folders within a Channel, teams can streamline document management, making it easier to locate and access important files.

File Sharing Across Teams

Using the right-click options on files, team members can easily share documents with other channels, enhancing collaboration across different teams.

Accessing Historical Documents

Members can view their document history in OneDrive to track changes and access previously modified files, which is useful for maintaining project continuity.

Restoring Deleted Files

If a file is accidentally deleted, team members can restore it from the Recycle Bin in OneDrive, ensuring that important documents are not permanently lost.

Glossaire :

Channel

A designated space within a platform where members can communicate, share files, and collaborate on projects.

File Library

A collection of files that can be shared and accessed by members of a specific channel.

Files Tab

A section within a channel that allows users to view, upload, and manage files shared by channel members.

Folders

Organizational units used to group related files together for easier access and management.

OneDrive

A cloud storage service from Microsoft that allows users to store files online and access them from any device.

Microsoft Teams

A collaboration platform that integrates with Microsoft 365, allowing users to chat, meet, and share files.

Recycle Bin

A storage area for deleted files that can be restored if needed.

Shared Files

Documents or files that have been made accessible to other users within a platform or application.

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Organization Eight Channel

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has it own file Library.

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Here you can share files spécific

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to this Channel making it Easy to

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Search for and Access information.

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By clicking on the files Tab you Access all

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fies created and shared by Channel Members.

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Here you can create New foldes and

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files upload files from your Computer

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and that stored spic to this Channel.

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Only in this Channel and will be accessible

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to all autorised to Channel members.

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If you select Or right click on a file,

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Seven options are valable to you.

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For exemple, open in the browser,

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Move to and copy to this file

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to another Channel of the same

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tame Or a different tamed.

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You can alsa downloader, delated,

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renimate, and finally convertd to a Tab.

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Let's Move on to the onedrive

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menu in the navigation pain on

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the left side of the application.

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Unlike the files Tab of a Channel

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he you will find all the documents

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you have up uploted and vied,

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whether in themes Or onedrive.

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These Fives a organised into cervelle views.

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Home Shose the history of Microsoft

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three Sixty five documents you have

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vued Or modified my files displaced

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the list of your items in onedrive.

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conversation will be in the Microsoft

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tamed's conversation files folda.

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Shred Shazam recently created Or

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modified by all tame members in your

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list of documents que je préfère Weather

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in onedrive ou other applications.

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Recyclebin contains the onedrive

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files you have deleted browing files

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by papel souhaite by Sender the

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list of documents that ha have been

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shade with you and browsing files

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by meetings sels by meeting the

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documents that a been shad there.

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