Outlook - Manage Teams online meeting options Tutorial

Discover how to customize and manage teams meeting options using Outlook. Learn to schedule, invite participants, and modify meeting options according to your needs. From controlling participant interactions to assigning co-organizers, this video provides essential tips for handling various settings. Find out how to optimize your meeting experience and ensure smooth collaboration. #outlook #discovery #collaborate

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Available in Microsoft365

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customizing these settings to fit your needs is essential

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to handle meeting features. Begin by scheduling a meeting

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after it is set up. Remember to send out invitations to the relevant participants.

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Once the meeting is created, it will appear in your calendar.

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Double click on it to open it

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in the meeting description section.

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Click on meeting options or right click and select open link

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note

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to modify meeting options.

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You must be the organizer or be designated as a co organizer

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in the page that opens, you will find several sections organized by themes

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in the security section.

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You can choose who can directly join the

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meeting without going through the waiting room.

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For example,

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you can choose that only people in your organization can directly join the meeting

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in audio and video.

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You can disable participants',

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microphones and cameras by turning off these buttons.

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In the engagement section,

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you can control participant interactions during the meeting,

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for instance to prevent conversations outside the meeting.

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Choose in meeting only from the options.

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The roles section is crucial as it lets

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you assign co organizers from the participant list,

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selecting a co organizer ensures they can help manage

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or even take over the meeting in your absence.

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Only members of your organization can be designated as co organizers.

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The recording and transcription section enables you

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to handle various recording and transcription settings.

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For instance,

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opting for automatic recording at the beginning of your meeting can

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be beneficial as it helps avoid any lapses in memory.

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After finalizing your selections, click save to confirm and then close the page.

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You are now familiar with how to configure teams meeting settings and outlook.

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