Outlook - Process an incoming message Tutorial
Discover multiple strategies for efficiently managing incoming emails in Outlook. Learn how to reply, forward, and forward as attachments, as well as use emojis and schedule meetings with ease. Enhance your workplace email skills with our detailed guide!
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Ribbon preview
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Using categories
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Clutter
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Block a sender
- 01:54
- Viewed 138 times
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Identify a fraudulent email
- 02:06
- Viewed 86 times
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Prevent transfer for a meeting
- 01:19
- Viewed 95 times
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Prevent the forwarding of an email
- 01:01
- Viewed 107 times
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Protect an email by encrypting
- 01:10
- Viewed 96 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 74 times
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Recover deleted items
- 01:09
- Viewed 193 times
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Recall or replace an e-mail message
- 01:45
- Viewed 112 times
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Respond to invitations as a delegate
- 02:55
- Viewed 79 times
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Use a Shared Mailbox
- 01:18
- Viewed 123 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 93 times
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Send Emails on Behalf of Someone Else
- 01:13
- Viewed 124 times
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Mailbox Delegation Setup
- 01:59
- Viewed 90 times
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Calendar Delegation Setup
- 01:21
- Viewed 111 times
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Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 179 times
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Make changes to a text
- 01:05
- Viewed 132 times
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Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 112 times
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Search from emails with Copilot
- 00:53
- Viewed 547 times
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Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 91 times
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Organizing OneNote with Copilot
- 00:46
- Viewed 110 times
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Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 96 times
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Summarizing a Loop Page with Copilot
- 00:55
- Viewed 84 times
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Generating Loop Content with Copilot
- 01:18
- Viewed 98 times
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Send invitations or reminders with Copilot
- 00:53
- Viewed 166 times
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Generate formulas from a concept
- 01:02
- Viewed 93 times
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Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 114 times
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Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 134 times
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Use the Meeting Dashboard
- 02:48
- Viewed 186 times
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Respond to a Meeting Poll
- 01:30
- Viewed 127 times
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Create a Meeting Poll
- 02:48
- Viewed 137 times
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Display Three Time Zones
- 01:52
- Viewed 92 times
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View Other Calendars
- 00:50
- Viewed 103 times
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Open a Shared Calendar
- 01:29
- Viewed 105 times
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Share Your Calendar
- 01:54
- Viewed 113 times
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Use the Scheduling Assistant
- 01:42
- Viewed 104 times
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Use the Immersive Reader Feature
- 01:33
- Viewed 99 times
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Dictate Your Email to Outlook
- 01:35
- Viewed 105 times
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Translate Emails in Outlook
- 01:32
- Viewed 102 times
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Make Your Outlook Signature Accessible
- 01:12
- Viewed 94 times
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Add Accessible Tables and Lists
- 02:32
- Viewed 130 times
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Improve the Accessibility of Images in Emails
- 01:18
- Viewed 98 times
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Improve Email Accessibility
- 02:02
- Viewed 100 times
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Send Automatic Out-of-Office Replies
- 02:22
- Viewed 106 times
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Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 109 times
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 74 times
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Delay Email Delivery
- 01:10
- Viewed 108 times
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Use Conversation View
- 01:47
- Viewed 101 times
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Clean Up Your Inbox
- 01:18
- Viewed 107 times
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Organize Your Messages with Rules
- 02:01
- Viewed 380 times
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Use Categories
- 02:51
- Viewed 91 times
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Easily Sort Your Mails
- 01:38
- Viewed 82 times
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Automate Routine Actions
- 02:19
- Viewed 98 times
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Create an Email Template
- 01:40
- Viewed 125 times
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Create a task from a message
- 02:00
- Viewed 145 times
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Share a task list
- 03:10
- Viewed 149 times
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Create a task or reminder
- 01:50
- Viewed 161 times
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Task Module Overview
- 01:56
- Viewed 253 times
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Manage Teams online meeting options
- 01:56
- Viewed 151 times
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Edit or delete an appointment, meeting or event
- 01:50
- Viewed 269 times
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Create a reminder for yourself
- 01:59
- Viewed 169 times
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Respond to a meeting
- 01:00
- Viewed 152 times
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Create an appointment or meeting
- 01:44
- Viewed 165 times
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Create different types of events
- 01:46
- Viewed 175 times
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Edit and customize views
- 01:55
- Viewed 168 times
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Presentation and introduction to the calendar
- 01:35
- Viewed 181 times
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Search options
- 01:23
- Viewed 141 times
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Sort and filter emails
- 02:51
- Viewed 165 times
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Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 245 times
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The Bcc Field in Detail
- 01:53
- Viewed 169 times
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Save and Print a Message
- 01:48
- Viewed 177 times
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 223 times
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Attach files efficiently in Outlook
- 02:20
- Viewed 163 times
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Process an incoming message
- 01:53
- Viewed 154 times
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Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 208 times
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Organize into Folders
- 01:57
- Viewed 167 times
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Set Your Work Hours in Outlook
- 02:02
- Viewed 180 times
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Create and add a signature to messages
- 01:26
- Viewed 161 times
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Manage new message notifications
- 01:40
- Viewed 153 times
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Change the default font of your emails
- 01:05
- Viewed 150 times
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Manage Views
- 02:36
- Viewed 135 times
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Add and manage multiple accounts on Outlook
- 01:24
- Viewed 202 times
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Explore the Interface
- 03:22
- Viewed 153 times
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Introduce the new version of Outlook
- 02:01
- Viewed 155 times
Objectifs :
This guide aims to provide users with effective strategies for managing incoming emails in Outlook, enhancing their email handling efficiency.
Chapitres :
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Introduction to Email Management in Outlook
Welcome to our detailed guide on managing incoming emails in Outlook. This tutorial will guide you through multiple strategies for efficiently handling your messages. -
Replying to Emails
When you receive an email, you have several options at your disposal. You can reply by clicking 'Reply,' which opens a new compose window with the original sender's email automatically populated in the 'To' field. If you choose 'Reply All,' the 'To' field will include all recipients from the original email, including the sender. -
Forwarding Emails
To forward an email, click 'Forward,' which opens a new compose window. You will need to manually add any email addresses in the 'To,' 'CC,' or 'BCC' fields. To forward an email as an attachment, click on the three dots in the upper right corner of the email and select 'Forward as Attachment.' For forwarding multiple emails, click 'New Message' and drag and drop the emails you wish to forward directly into the new message. They will be attached in the EML format, which is the standard for Outlook messages. Any attachments in the original emails will also be included automatically. -
Important Considerations
Keep in mind that when using 'Reply' or 'Reply All,' attachments from the original email are not included by default. You can respond to the sender with an emoji, offering a quick reaction that can help limit the number of emails in the workplace. -
Scheduling Meetings
If the email requires scheduling a meeting, use the 'Reply with Meeting' feature. Click the three dots and select 'Reply All with Meeting.' A new window will open, allowing you to set up meeting details and add additional participants. -
Conclusion
And there you have it! You are now equipped with the knowledge to manage your incoming emails in Outlook effectively.
FAQ :
How do I reply to an email in Outlook?
To reply to an email in Outlook, click the 'Reply' button. This will open a new compose window with the original sender's email address automatically filled in.
What is the difference between 'Reply' and 'Reply All'?
'Reply' sends your response only to the original sender, while 'Reply All' sends your response to all recipients of the email, including the sender.
How can I forward an email in Outlook?
To forward an email, click the 'Forward' button. This will open a new compose window where you can add the email addresses of the recipients you want to send the email to.
What does 'Forward as Attachment' mean?
'Forward as Attachment' allows you to send the original email as an attachment to another email. You can find this option in the three dots menu of the email.
Can I use emojis in my email responses?
Yes, you can use emojis in your email responses to provide a quick reaction or to convey emotions without writing additional text.
How do I schedule a meeting from an email?
To schedule a meeting from an email, use the 'Reply with Meeting' feature. Click the three dots and select 'Reply All with Meeting' to set up the meeting details.
Quelques cas d'usages :
Efficient Email Management in Corporate Settings
In a corporate environment, employees can use the strategies outlined in the video to manage their incoming emails effectively. For instance, using 'Reply All' can ensure that all team members are kept in the loop, while 'Forward as Attachment' can help share important emails without cluttering the inbox.
Streamlining Communication in Project Management
Project managers can utilize the 'Reply with Meeting' feature to quickly set up discussions based on email communications. This can enhance collaboration and ensure that all stakeholders are aligned on project goals.
Reducing Email Clutter with Quick Reactions
By responding with emojis to non-critical emails, employees can acknowledge receipt without generating additional email threads. This practice can significantly reduce email clutter in the workplace.
Training New Employees on Email Protocols
Organizations can use the information from the video to train new employees on proper email etiquette and management strategies, ensuring they are equipped to handle communications effectively from day one.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.
Reply
A function that allows you to respond to the sender of an email. It opens a new compose window with the original sender's email address automatically filled in.
Reply All
A function that allows you to respond to all recipients of an email, including the original sender. It opens a new compose window with all email addresses populated in the 'To' field.
Forward
A function that allows you to send an email you received to another recipient. It opens a new compose window where you can add new email addresses.
Forward as Attachment
A method of forwarding an email where the original email is sent as an attachment. This can be done by selecting the option from the three dots menu in the email.
EML format
A file format used for email messages. When emails are forwarded in this format, they can be opened by various email clients.
CC
Stands for 'Carbon Copy.' It allows you to send a copy of an email to additional recipients beyond the primary recipient.
BCC
Stands for 'Blind Carbon Copy.' It allows you to send an email to multiple recipients without them seeing each other's email addresses.
Emoji
A small digital image or icon used to express an idea or emotion in electronic communication. In email, it can be used to provide a quick reaction.
Reply with Meeting
A feature that allows you to respond to an email by scheduling a meeting. It opens a new window to set up meeting details and add participants.