Outlook - Process an incoming message Tutorial

Discover multiple strategies for efficiently managing incoming emails in Outlook. Learn how to reply, forward, and forward as attachments, as well as use emojis and schedule meetings with ease. Enhance your workplace email skills with our detailed guide!

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Available in Microsoft365

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This tutorial will guide you through multiple

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strategies for efficiently handling your messages.

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When you receive an email, you have several options at your disposal.

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You can reply by clicking reply which opens a new compose window

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with the original senders email automatically populated in the two field.

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If you choose reply,

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all the two field will include all

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recipients from the original email including the sender

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to forward an email. Click forward which opens a new compose window.

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You'll need to manually add any email addresses in the two CC or BC C fields

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to forward an email as an attachment,

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click on the three dots in the upper right

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corner of the email and select forward as attachment

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for forwarding multiple emails,

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click new message and drag and drop the emails

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you wish to forward directly into the new message.

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They will be attached in the EML format. The standard for outlook messages.

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Any attachments in the original emails will also be included automatically.

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Keep in mind that when using reply or reply,

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all attachments from the original email are not included by default,

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you can respond to the sender with an emoji offering a quick

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reaction that can help limit the number of emails in the workplace.

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If the email requires scheduling a meeting, use the reply with meeting feature,

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click the three dots and select reply all with meeting,

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a new window will open,

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allowing you to set up meeting details and add additional participants.

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And there you have it,

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you're now equipped with the knowledge to

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manage your incoming emails in outlook effectively.

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