Outlook - The Bcc Field in Detail Tutorial

Discover the power of the BCC field in Outlook! Learn how to hide recipients' names and addresses by using the blind carbon copy feature, ensuring privacy and confidentiality. Explore the step-by-step process to enable the BCC field by default and understand the unique recipient visibility dynamics. Uncover the diverse sending options in Outlook for a seamless email experience. #Outlook #Discovery #Collaborate

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to use the Blind Carbon Copy (BCC) feature in email communication, specifically within Outlook. It will cover the steps to enable BCC, its benefits, and how it differs from other email fields.

Chapitres :

Introduction to BCC in Email
When sending emails, it is often necessary to protect the privacy of recipients. The Blind Carbon Copy (BCC) feature allows you to send an email to multiple recipients without revealing their email addresses to each other. This guide will walk you through the process of using BCC in Outlook.
Understanding Email Fields
In an email message window, you will typically see several fields: - **To**: This is where you enter the primary recipient's email address. - **CC (Carbon Copy)**: Use this field to copy other recipients. All recipients in the CC field can see each other's email addresses. - **BCC (Blind Carbon Copy)**: This field allows you to add recipients discreetly. Those in the BCC field will not be visible to others.
How to Enable the BCC Field
To use the BCC feature, follow these steps: 1. Open a new message window in Outlook. 2. Go to the **Options** tab in the ribbon. 3. Look for the option to enable the BCC field and check it. 4. The BCC field will now appear in your message window.
Setting BCC as Default
If you want the BCC field to be enabled by default for all your emails, do the following: 1. Go to **Settings**. 2. Select **Mail**, then **Compose and Reply**. 3. Check the box for enabling the BCC field. 4. Click **Save** and close the settings.
Sending Emails with BCC
Once the BCC field is enabled, you can enter your recipients' email addresses in this field. When the email is sent: - Recipients in the CC field will see each other's addresses. - Recipients in the BCC field will not see each other's addresses and cannot reply to them. - Even those in the BCC field will not be able to see the BCC field itself.
Choosing the From Address
In the message window, you will also see the option to display the **From** field. This allows you to select which email address you want to send the message from, especially useful if you manage multiple email accounts or send emails on behalf of someone else.
Conclusion
Understanding how to use the BCC feature in Outlook is essential for maintaining recipient privacy in email communications. By following the steps outlined in this guide, you can effectively manage your email sending options and ensure that your recipients' information remains confidential.

FAQ :

What does BCC mean in email?

BCC stands for 'Blind Carbon Copy'. It allows you to send an email to multiple recipients without them seeing each other's email addresses.

How do I enable the BCC field in Outlook?

To enable the BCC field in Outlook, go to the Options Tab in the new message window and check the option to display the BCC field. You can also set it as a default option in the settings under Mail, then Compose and Reply.

What is the difference between CC and BCC?

CC (Carbon Copy) allows all recipients to see each other's email addresses, while BCC (Blind Carbon Copy) keeps the email addresses hidden from all recipients.

Can recipients in the BCC field reply to each other?

No, recipients in the BCC field cannot see each other and therefore cannot reply to each other.

How can I send an email from a different address in Outlook?

You can select which email address to send from by using the 'From' field in the message window. This is useful if you manage multiple email accounts.

Quelques cas d'usages :

Sending a Newsletter

When sending a newsletter to a large group of subscribers, using the BCC field ensures that each recipient's email address remains private, enhancing confidentiality and compliance with privacy regulations.

Team Updates

In a corporate setting, when sending updates to multiple departments, using BCC can prevent unnecessary replies and keep the email thread clean, allowing recipients to focus on the content.

Event Invitations

When inviting guests to an event, using BCC helps maintain the privacy of attendees' email addresses, which is particularly important for public events or when inviting individuals from different organizations.

Managing Multiple Accounts

For professionals managing multiple email accounts, the ability to select the 'From' address allows them to send emails from the appropriate account, ensuring that responses are directed to the correct inbox.

Glossaire :

BCC

BCC stands for 'Blind Carbon Copy'. It is a feature in email that allows the sender to send a copy of the email to multiple recipients without them seeing each other's email addresses.

CC

CC stands for 'Carbon Copy'. It is a feature in email that allows the sender to send a copy of the email to additional recipients, where all recipients can see the email addresses of everyone included in the CC field.

Email Address

An email address is a unique identifier for an email account that allows users to send and receive messages over the internet.

Options Tab

The Options Tab in an email client is a section where users can customize settings and features related to composing and sending emails.

Settings

Settings refer to the configuration options available in an email client that allow users to customize their email experience, including default behaviors for sending emails.

Ribbon

The Ribbon is a user interface element in software applications that contains tabs with various tools and options for users to access.

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When sending an email,

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you can use the BC C feature which stands for blind carbon copy.

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When you open a new message window, you'll see the standard

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two field to enter your recipient's address and

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AC C field which stands for carbon copy.

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If you want to copy other people on your email.

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If you put all your recipients addresses in the two field or use the CC field,

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your recipients will be able to see the

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other recipients including their email addresses and names.

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If you don't want the names and addresses to be visible to all recipients,

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you need to use the BC C field

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to do this, go to the options tab.

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Then in the ribbon, you will see the option to enable the BC C field. By checking it.

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The field will then automatically appear in the message window.

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If you want to enable this option by default, you need to go to the settings,

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then select mail followed by compose and reply and check the corresponding box.

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Click save and close the setting.

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You can now enter your recipient's email addresses in

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the BC C field and send your message.

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When your recipients receive your message,

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they will be able to see the people copied in the CC field but

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will not see or be able to reply to those listed in BC C.

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Moreover, even people listed in the BC C field will not be able to see this field.

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You will also see the option to display the from field in the ribbon.

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This field allows you to select which email

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address you want to send the message from.

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If you have multiple email accounts or if you manage

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someone else's email address or an entity's email address.

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Now, you are familiar with the different sending options in outlook.

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