Outlook - Open a Shared Calendar Tutorial

Discover how to open and view shared calendars in Outlook. Learn how to overlay a shared calendar onto your own, compare availability, and manage multiple schedules effortlessly. Explore different permission levels and understand how they impact the information displayed. Enhance your collaboration skills with this intermediate tutorial on collaborating effectively in Outlook.

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Available in Microsoft365

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we'll demonstrate how to open and view other people's calendars in outlook.

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When someone grants you access to their calendar,

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you'll receive a notification in your inbox.

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Click accept to access the calendar, then click view calendar to open it.

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Once you select a calendar, it will automatically overlay onto your own,

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allowing you to quickly compare availability between your schedule and theirs.

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If you prefer to view the shared calendar side by side with your other calendars,

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click the split view button at the top of the pane.

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This will allow you to see the

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agendas separately making it easier to compare availability

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in the left pane. You'll find a list of shared calendars

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to display a calendar. Simply click the option button next to the person's name.

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The information displayed in a shared calendar depends on the permissions.

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You've been given

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availability.

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If the person granted you basic access,

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you'll only see whether they are free or busy,

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limited details with limited access,

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you'll also see event titles in addition to availability, full access.

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If you have full access, you can open events to view all details.

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In some cases, if you've been granted advanced permissions,

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you can even create meetings or appointments on the other person's behalf,

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indicating that you are a delegate or have full calendar ownership

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and there you have it,

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you now know how to view shared calendars

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and outlook and manage multiple schedules with ease.

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