Outlook - Respond to a meeting Tutorial

Discover how to effectively respond to meeting requests in Outlook. Learn how to view details, reply with a message, propose new times, and manage your calendar seamlessly. Collaborate efficiently by mastering these essential techniques!

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Available in Microsoft365

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You will receive the meeting invitation in your inbox.

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Open the email to view details such as the date time

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participants

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and any attached documents.

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You have various options to reply to the meeting.

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Add a message in this field if needed and click, accept to confirm

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if you can't attend, click decline.

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If you're unsure,

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click the three dots and choose tentative to indicate your possible participation

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to propose a new time.

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Click, propose new time and then tentative and propose new time.

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A scheduling window will display the participants calendars,

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select a new time slot and click done

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if necessary. Add a message and click send

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finally, if you accept the meeting request,

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it will disappear from your inbox and you can view it directly in your calendar.

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