Outlook - Respond to a meeting Tutorial
Discover how to effectively respond to meeting requests in Outlook. Learn how to view details, reply with a message, propose new times, and manage your calendar seamlessly. Collaborate efficiently by mastering these essential techniques!
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Tell me what you want to do
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Let Outlook read your emails out loud
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Automatically mark deleted emails as read
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Delay or schedule e-mail sending
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Presentation of the task module
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Organizing your messages using rules
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Creating a group
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Manage Your Working Time in MyAnalytics
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Translate your emails into Outlook
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Insert elements into the mails (table, graphic, images)
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How to launch a New Teams Meeting in Outlook
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Sending automatic replies
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Create a task and create a recurring task
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Create and modify a group
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Respond to a meeting
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Creating a draft
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Attach a message, a contact, a file, or a task
- 2:22
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Organizing in folders
- 2:36
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How do I share a document securely with Outlook?
- 1:49
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Using conversation mode
- 1:25
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Calendar delegation
- 1:28
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Schedule a meeting
- 1:50
- Viewed 2969 times
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How do I block a sender?
- 1:01
- Viewed 2966 times
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Fill in your work schedules in Outlook
- 1:29
- Viewed 2953 times
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Create a task from a message
- 2:14
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Manage recurring appointments
- 2:12
- Viewed 2938 times
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Export contacts from Outlook
- 1:09
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Discover the new simplified ribbon
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Dictate email messages in Outlook
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Schedule sending emails in Outlook
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Recover deleted items
- 1:43
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Display 3 time zones
- 0:37
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Sharing the calendar
- 2:11
- Viewed 2906 times
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Import contacts into Outlook
- 1:52
- Viewed 2902 times
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Manage displays
- 2:26
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Creating an e-mail template
- 1:16
- Viewed 2886 times
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Create an e-mail message
- 2:46
- Viewed 2885 times
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Temporarily turn off notifications
- 0:23
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Clutter
- 1:31
- Viewed 2872 times
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Publish the calendar
- 1:20
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Junk email
- 2:16
- Viewed 2863 times
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Quickly sort emails
- 0:27
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Ribbon preview
- 2:55
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Getting Started with Outlook Mobile App
- 1:53
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Introducing Office 365 Groups
- 1:29
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Using categories
- 2:15
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Set or remove reminders
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Printing messages
- 1:10
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Create a contact & add and use contacts
- 2:36
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Sorting & searching your mails
- 2:50
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Cleaning your inbox
- 2:39
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Prevent recipients from forwarding emails
- 0:34
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The Bcc field in detail
- 1:54
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Conduct surveys
- 1:38
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Presentation and discovery of contacts
- 1:09
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Identify meeting members
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Assigning a task
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Request a read receipt or confirmation of delivery
- 2:18
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Custom your personal reminders and notifications
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Create a contact group & Communicate through contact groups (distribution list)
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Open a shared calendar
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Using the Scheduling Assistant
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Show other people's calendar
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Create and add a signature to messages
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Edit and customize views
- 1:24
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How do I recognize a fraudulent email?
- 2:01
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Make your Outlook signature accessible
- 0:44
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Remove a member from a group
- 0:29
- Viewed 2569 times
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Create an appointment
- 1:56
- Viewed 2549 times
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Manage attachments
- 1:51
- Viewed 2548 times
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Prevent forwarding of a meeting
- 0:29
- Viewed 2520 times
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Go further with Outlook Mobile
- 2:24
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Having a conversation within a group
- 3:21
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How to protect an email by encryption?
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Expand your LinkedIn network via Outlook
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Manage new message notifications
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Outlook Mobile for Daily Use
- 4:46
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Presentation and discovery of the calendar
- 1:26
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Create a meeting in the group calendar
- 1:12
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General security practices in Outlook
- 1:03
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Improving email accessibility
- 1:33
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Improve the accessibility of your images in emails
- 0:46
- Viewed 2308 times
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Add accessible tables and lists
- 0:49
- Viewed 2282 times
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Edit or delete an appointment, meeting or event
- 1:11
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Reply to and react to a Teams conversation in an e-mail
- 0:42
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Draft an Email with Copilot
- 2:35
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Summarize Your Email Exchanges with Copilot
- 0:53
- Viewed 886 times
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Optimize Email Writing with Copilot Coaching
- 1:41
- Viewed 772 times
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Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 122 times
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Add and manage multiple accounts on Outlook
- 01:24
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Insert Elements in Emails (Tables, Charts, Images)
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- Viewed 117 times
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Organize Your Messages with Rules
- 02:01
- Viewed 107 times
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Edit and customize views
- 01:55
- Viewed 106 times
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Edit or delete an appointment, meeting or event
- 01:50
- Viewed 105 times
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Presentation and introduction to the calendar
- 01:35
- Viewed 104 times
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Organize into Folders
- 01:57
- Viewed 100 times
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Attach files efficiently in Outlook
- 02:20
- Viewed 100 times
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Search from emails with Copilot
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- Viewed 99 times
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Task Module Overview
- 01:56
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Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 96 times
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Create an appointment or meeting
- 01:44
- Viewed 96 times
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Change the default font of your emails
- 01:05
- Viewed 95 times
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Create and add a signature to messages
- 01:26
- Viewed 93 times
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Save and Print a Message
- 01:48
- Viewed 93 times
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The Bcc Field in Detail
- 01:53
- Viewed 92 times
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Sort and filter emails
- 02:51
- Viewed 92 times
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Introduce the new version of Outlook
- 02:01
- Viewed 89 times
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Create different types of events
- 01:46
- Viewed 89 times
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Share a task list
- 03:10
- Viewed 89 times
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Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 89 times
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Set Your Work Hours in Outlook
- 02:02
- Viewed 88 times
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Create a task or reminder
- 01:50
- Viewed 88 times
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Create a task from a message
- 02:00
- Viewed 87 times
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Explore the Interface
- 03:22
- Viewed 86 times
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Manage new message notifications
- 01:40
- Viewed 86 times
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Create a reminder for yourself
- 01:59
- Viewed 86 times
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Search options
- 01:23
- Viewed 83 times
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Process an incoming message
- 01:53
- Viewed 82 times
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Recover deleted items
- 01:09
- Viewed 82 times
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Manage Views
- 02:36
- Viewed 79 times
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Manage Teams online meeting options
- 01:56
- Viewed 77 times
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Block a sender
- 01:54
- Viewed 60 times
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Use the Meeting Dashboard
- 02:48
- Viewed 58 times
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Use a Shared Mailbox
- 01:18
- Viewed 55 times
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Add a third-party application
- 02:40
- Viewed 55 times
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Calendar Delegation Setup
- 01:21
- Viewed 53 times
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Respond to a Meeting Poll
- 01:30
- Viewed 52 times
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Clean Up Your Inbox
- 01:18
- Viewed 51 times
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Add Accessible Tables and Lists
- 02:32
- Viewed 51 times
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Send Emails on Behalf of Someone Else
- 01:13
- Viewed 51 times
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Recall or replace an e-mail message
- 01:45
- Viewed 49 times
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Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 49 times
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Create an Email Template
- 01:40
- Viewed 46 times
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Delay Email Delivery
- 01:10
- Viewed 45 times
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 45 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 44 times
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Share a document securely with Outlook
- 02:21
- Viewed 44 times
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Automate Routine Actions
- 02:19
- Viewed 43 times
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Open a Shared Calendar
- 01:29
- Viewed 43 times
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 43 times
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Prevent transfer for a meeting
- 01:19
- Viewed 42 times
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Send a survey or questionnaire by email
- 02:06
- Viewed 42 times
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Easily Sort Your Mails
- 01:38
- Viewed 40 times
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Improve Email Accessibility
- 02:02
- Viewed 40 times
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Translate Emails in Outlook
- 01:32
- Viewed 40 times
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Share Your Calendar
- 01:54
- Viewed 40 times
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Use Conversation View
- 01:47
- Viewed 39 times
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Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 39 times
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Make Your Outlook Signature Accessible
- 01:12
- Viewed 39 times
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Create a Meeting Poll
- 02:48
- Viewed 38 times
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Identify a fraudulent email
- 02:06
- Viewed 38 times
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Use Categories
- 02:51
- Viewed 37 times
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Send Automatic Out-of-Office Replies
- 02:22
- Viewed 37 times
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Improve the Accessibility of Images in Emails
- 01:18
- Viewed 37 times
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Use the Immersive Reader Feature
- 01:33
- Viewed 37 times
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Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 37 times
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Dictate Your Email to Outlook
- 01:35
- Viewed 36 times
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Mailbox Delegation Setup
- 01:59
- Viewed 36 times
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Respond to invitations as a delegate
- 02:55
- Viewed 36 times
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Prevent the forwarding of an email
- 01:01
- Viewed 35 times
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Protect an email by encrypting
- 01:10
- Viewed 33 times
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 32 times
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Use the Scheduling Assistant
- 01:42
- Viewed 32 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 32 times
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Display Three Time Zones
- 01:52
- Viewed 31 times
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View Other Calendars
- 00:50
- Viewed 29 times
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 3932 times
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Join a group
- 1:34
- Viewed 3316 times
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Accessing applications from a group
- 1:59
- Viewed 3192 times
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Creating a group
- 2:38
- Viewed 3148 times
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Work together on the same document
- 1:07
- Viewed 3146 times
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How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3117 times
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Create and modify a group
- 2:19
- Viewed 3054 times
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Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3014 times
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Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2885 times
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Introducing Office 365 Groups
- 1:29
- Viewed 2837 times
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Restoring an earlier version of your document
- 1:50
- Viewed 2800 times
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Creating a personalized permission level
- 2:46
- Viewed 2659 times
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Targeting content using a specific audience
- 3:35
- Viewed 2654 times
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Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2619 times
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Checking the granted shares
- 2:27
- Viewed 2594 times
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Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2583 times
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Remove a member from a group
- 0:29
- Viewed 2569 times
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Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2565 times
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Having a conversation within a group
- 3:21
- Viewed 2518 times
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Creating a permission group
- 3:53
- Viewed 2483 times
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Import, create, edit and share documents
- 2:35
- Viewed 2446 times
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Use template to prepare your Agile SCRUM meeting
- 2:50
- Viewed 2426 times
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Create a meeting in the group calendar
- 1:12
- Viewed 2419 times
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Use and create a template
- 2:40
- Viewed 2379 times
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Access to your recent documents
- 1:14
- Viewed 2378 times
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Back up and saving notes
- 0:32
- Viewed 2311 times
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How to approve a request
- 1:30
- Viewed 2192 times
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How to request an approval
- 2:20
- Viewed 2131 times
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Create a new group form or quiz in Microsoft Forms
- 1:38
- Viewed 2073 times
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Use Adobe sign
- 1:20
- Viewed 1978 times
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Creating or editing office documents in Engage
- 0:44
- Viewed 1955 times
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Edit and enhance messages
- 1:57
- Viewed 1667 times
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Create a team using a template
- 1:03
- Viewed 1602 times
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Engaging and animating a group
- 1:55
- Viewed 1581 times
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Interact in conversations
- 1:30
- Viewed 1448 times
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Share the link to collaborate or duplicate
- 1:36
- Viewed 1443 times
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Create a team and add members
- 1:37
- Viewed 1289 times
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Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1262 times
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Creating and Joining a Meeting
- 1:22
- Viewed 1238 times
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Creating or Joining a Team
- 1:11
- Viewed 1220 times
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Overview of conversations
- 1:02
- Viewed 1103 times
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Manage a meeting
- 2:08
- Viewed 1082 times
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How to integrate Klaxoon directly into a Teams meeting?
- 1:22
- Viewed 1076 times
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How to add Klaxoon to a current Teams meeting?
- 0:36
- Viewed 1057 times
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Private and small group chats
- 2:03
- Viewed 1040 times
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Take notes in meetings
- 0:35
- Viewed 1035 times
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How to start a Teams meeting from Klaxoon?
- 1:15
- Viewed 970 times
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File Management
- 1:04
- Viewed 955 times
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Interact in a conversation
- 2:03
- Viewed 953 times
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Collaborate within a conversation with Microsoft Loop
- 01:34
- Viewed 941 times
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Posting in a Channel
- 2:15
- Viewed 926 times
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Managing Teams and Channels
- 2:15
- Viewed 921 times
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Create a SharePoint site
- 2:58
- Viewed 916 times
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Make a New Approval Request
- 1:26
- Viewed 899 times
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Create a folder or a file in a library
- 1:46
- Viewed 893 times
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Create a SharePoint news and send it via mail
- 1:59
- Viewed 892 times
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Store files in conversations
- 1:38
- Viewed 888 times
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Creating a Channel
- 2:05
- Viewed 887 times
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Create Approval Templates
- 2:06
- Viewed 882 times
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Create and publish a SharePoint page
- 2:44
- Viewed 878 times
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Create a document library
- 1:56
- Viewed 824 times
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Copilot in Teams Conversations
- 2:47
- Viewed 821 times
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Create and Send Signatures with Dedicated Services
- 1:46
- Viewed 815 times
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Create a SharePoint Lists
- 2:18
- Viewed 815 times
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Copilot After Teams Meetings
- 1:43
- Viewed 785 times
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Copilot During Teams Meetings
- 3:29
- Viewed 749 times
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Enable Klaxoon as an App in Teams
- 1:44
- Viewed 724 times
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Generate a usage report for my SharePoint site
- 1:42
- Viewed 724 times
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Use Templates for Document Creation
- 1:03
- Viewed 711 times
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Manage Document Approval
- 0:56
- Viewed 709 times
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Integrate Klaxoon in a Teams Channel
- 0:40
- Viewed 703 times
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Customise my SharePoint site navigation
- 2:20
- Viewed 700 times
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Synchronise a SharePoint document library
- 1:42
- Viewed 695 times
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Work together on the same document
- 1:48
- Viewed 690 times
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Customise my site Homepage
- 3:03
- Viewed 690 times
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Add and Explore Workflows
- 1:35
- Viewed 679 times
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Use version history
- 1:57
- Viewed 677 times
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Set Up Monitoring in a Channel with an RSS Feed
- 0:48
- Viewed 659 times
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Open and work on a document
- 2:42
- Viewed 659 times
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Manage Storage Spaces on Teams
- 2:05
- Viewed 634 times
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Rename and find a document
- 2:00
- Viewed 630 times
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Find All Shares from the Same Person
- 01:08
- Viewed 220 times
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Share and Collaborate OneDrive
- 02:45
- Viewed 211 times
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Make a File Request
- 01:24
- Viewed 210 times
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Add and manage multiple accounts on Outlook
- 01:24
- Viewed 121 times
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Create an appointment or meeting
- 01:44
- Viewed 96 times
-
The Bcc Field in Detail
- 01:53
- Viewed 92 times
-
Share a task list
- 03:10
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 87 times
-
Manage Teams online meeting options
- 01:56
- Viewed 77 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 58 times
-
Use a Shared Mailbox
- 01:18
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 53 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 52 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 51 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 49 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 45 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 44 times
-
Share a document securely with Outlook
- 02:21
- Viewed 44 times
-
Open a Shared Calendar
- 01:29
- Viewed 43 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 43 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 42 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 42 times
-
Share Your Calendar
- 01:54
- Viewed 40 times
-
Create a Meeting Poll
- 02:48
- Viewed 38 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 36 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 36 times
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Use the Scheduling Assistant
- 01:42
- Viewed 32 times
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View Other Calendars
- 00:50
- Viewed 29 times
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Use the narrative Builder
- 01:31
- Viewed 17 times
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Microsoft Copilot Academy
- 00:42
- Viewed 15 times
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Connect Copilot to a third party app
- 01:11
- Viewed 15 times
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Share a document with copilot
- 00:36
- Viewed 13 times
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Configurate a page with copilot
- 01:47
- Viewed 13 times
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Use Copilot with Right-Click
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- Viewed 14 times
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Draft a Service Memo with Copilot
- 02:21
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Extract Invoice Data and Generate a Pivot Table
- 02:34
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Summarize Discussions and Schedule a Meeting Slot
- 02:25
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Formulate a Request for Pricing Conditions via Email
- 02:20
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Analyze a Supply Catalog Based on Needs and Budget
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Retrieve Data from a Web Page and Include it in Excel
- 04:35
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
- 03:59
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Leverage Variables with Power FX in Power Automate
- 03:28
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Understand the Concept of Variables and Loops in Power Automate
- 03:55
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Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 40 times
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Add Conditional “IF” Actions in Power Automate
- 03:06
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Create an Approval Flow with Power Automate
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Objectifs :
This document aims to provide a comprehensive guide on how to respond to a meeting request, detailing the steps involved and options available for effective communication and scheduling.
Chapitres :
-
Introduction
In today's fast-paced work environment, managing meeting requests efficiently is crucial. This guide outlines the steps to respond to a meeting invitation, ensuring you can confirm your attendance, propose new times, or decline as necessary. -
Receiving a Meeting Request
When you receive a meeting request, it will appear in your inbox as an email. This email contains important details that you need to review before responding. -
Viewing Meeting Details
Open the email to view the following details: - **Date and Time**: Check when the meeting is scheduled. - **Participants**: Identify who will be attending. - **Attached Documents**: Look for any files that may provide context or information relevant to the meeting. -
Responding to the Meeting Request
You have several options to respond to the meeting invitation: 1. **Accept**: If you can attend, add a message if needed and click 'Accept' to confirm your participation. 2. **Decline**: If you cannot attend, click 'Decline' to inform the organizer. 3. **Tentative**: If you are unsure about your availability, click the three dots and select 'Tentative' to indicate your possible participation. -
Proposing a New Time
If the proposed time does not work for you, you can suggest a new time: 1. Click 'Propose New Time'. 2. A scheduling window will display the participants' calendars. 3. Select a new time slot that works for you and click 'Done'. 4. If necessary, add a message and click 'Send' to notify the organizer of your proposed time. -
Finalizing Your Response
Once you accept the meeting request, it will disappear from your inbox and will be added directly to your calendar, allowing you to keep track of your commitments. -
Conclusion
Responding to meeting requests promptly and effectively is essential for maintaining professional relationships and ensuring smooth communication. By following the steps outlined in this guide, you can manage your meeting invitations with confidence.
FAQ :
How do I respond to a meeting request?
You can respond to a meeting request by opening the email invitation and choosing to accept, decline, or mark it as tentative. You can also propose a new time if needed.
What happens when I accept a meeting request?
When you accept a meeting request, it will disappear from your inbox and be added to your calendar.
Can I propose a new time for a meeting?
Yes, you can propose a new time by clicking on the 'Propose New Time' option in the meeting invitation.
What does 'tentative' mean in a meeting request?
'Tentative' indicates that you are unsure about your attendance and may attend if possible.
How do I view the details of a meeting request?
You can view the details of a meeting request by opening the email invitation, which includes the date, time, participants, and any attached documents.
Quelques cas d'usages :
Corporate Meeting Scheduling
In a corporate environment, employees can use the meeting request feature to schedule team meetings efficiently, ensuring all participants can find a suitable time by viewing each other's calendars.
Project Collaboration
When working on a project, team members can propose new meeting times to accommodate everyone's schedules, improving collaboration and communication.
Client Meetings
Sales representatives can send meeting requests to clients, allowing them to accept or propose new times, which helps in maintaining professional relationships.
Remote Team Coordination
For remote teams, using the meeting request feature helps coordinate across different time zones, ensuring all members can participate in discussions.
Event Planning
Event planners can use meeting requests to organize planning sessions with various stakeholders, allowing for efficient scheduling and communication.
Glossaire :
Meeting Request
A formal invitation sent to participants to attend a scheduled meeting, typically containing details such as date, time, participants, and agenda.
Inbox
The primary folder in an email application where incoming messages are received and stored.
Participants
Individuals who are invited to attend a meeting.
Accept
To confirm attendance at a meeting by clicking the accept option in the meeting invitation.
Decline
To indicate that you will not attend a meeting by clicking the decline option in the meeting invitation.
Tentative
To indicate possible participation in a meeting, suggesting that attendance is uncertain.
Propose New Time
An option to suggest a different time for the meeting if the original time is not suitable.
Scheduling Window
A feature that displays the calendars of participants to help find a suitable time for the meeting.
Calendar
A tool or application used to organize and schedule events, including meetings.