Outlook - Go further with Outlook Mobile Tutorial
In this video, you will learn about Outlook Mobile features that are most useful for daily use.
The video covers how to write and send emails, add recipients from the company directory or external contacts, include attachments like photos, and organize emails into folders.
It also explains how to filter emails and manage contacts in Outlook.
This tutorial will help you navigate and utilize Outlook Mobile efficiently for your daily tasks.
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Calendar delegation
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Organizing in folders
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Using conversation mode
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Sharing the calendar
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Manage displays
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Display 3 time zones
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Creating an e-mail template
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Getting Started with Outlook Mobile App
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Publish the calendar
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Ribbon preview
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Quickly sort emails
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Using categories
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Clutter
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The Bcc field in detail
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Junk email
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Printing messages
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Cleaning your inbox
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Conduct surveys
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Create a contact group & Communicate through contact groups (distribution list)
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Identify meeting members
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Assigning a task
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Using the Scheduling Assistant
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Task Module Overview
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The Bcc Field in Detail
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Search options
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Block a sender
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Clean Up Your Inbox
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Delay Email Delivery
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Forwarding Calls to Another Phone Number
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Transferring a Call
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Inviting Other People to an Ongoing Call
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Forwarding Calls to a Call Group
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Receiving Phone Calls
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Changing Voicemail Greeting
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Blocking Specific Phone Numbers
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Publishing or replying to a message in a group
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Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 169 times
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Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 93 times
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 178 times
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 107 times
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Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 102 times
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 250 times
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SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 88 times
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Share Power Automate Flows
- 02:20
- Viewed 75 times
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Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 93 times
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Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 77 times
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Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 86 times
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Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 114 times
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Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 76 times
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Create an Approval Flow with Power Automate
- 03:10
- Viewed 183 times
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Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 345 times
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Create an Instant Flow with Power Automate
- 02:18
- Viewed 162 times
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Create an Automated Flow with Power Automate
- 03:28
- Viewed 156 times
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Create a Simple Flow with AI Copilot
- 04:31
- Viewed 131 times
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Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 99 times
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Discover the “Build Space”
- 02:26
- Viewed 77 times
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The Power Automate Mobile App
- 01:39
- Viewed 78 times
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Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 85 times
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Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 105 times
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Discover the Power Automate Home Interface
- 02:51
- Viewed 79 times
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Access Power Automate for the Web
- 01:25
- Viewed 115 times
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Understand the Benefits of Power Automate
- 01:30
- Viewed 99 times
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Add a third-party application
- 02:40
- Viewed 122 times
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Send a survey or questionnaire by email
- 02:06
- Viewed 131 times
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 114 times
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 111 times
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Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 84 times
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Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 147 times
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Share a document securely with Outlook
- 02:21
- Viewed 93 times
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Block a sender
- 01:54
- Viewed 136 times
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Identify a fraudulent email
- 02:06
- Viewed 85 times
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Prevent transfer for a meeting
- 01:19
- Viewed 94 times
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Prevent the forwarding of an email
- 01:01
- Viewed 106 times
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Protect an email by encrypting
- 01:10
- Viewed 94 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 74 times
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Recover deleted items
- 01:09
- Viewed 188 times
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Recall or replace an e-mail message
- 01:45
- Viewed 110 times
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Respond to invitations as a delegate
- 02:55
- Viewed 79 times
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Use a Shared Mailbox
- 01:18
- Viewed 123 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 91 times
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Send Emails on Behalf of Someone Else
- 01:13
- Viewed 121 times
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Mailbox Delegation Setup
- 01:59
- Viewed 89 times
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Calendar Delegation Setup
- 01:21
- Viewed 111 times
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Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 175 times
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Make changes to a text
- 01:05
- Viewed 130 times
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Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 111 times
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Search from emails with Copilot
- 00:53
- Viewed 391 times
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Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 91 times
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Organizing OneNote with Copilot
- 00:46
- Viewed 108 times
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Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 95 times
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Summarizing a Loop Page with Copilot
- 00:55
- Viewed 84 times
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Generating Loop Content with Copilot
- 01:18
- Viewed 97 times
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Send invitations or reminders with Copilot
- 00:53
- Viewed 163 times
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Generate formulas from a concept
- 01:02
- Viewed 92 times
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Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 114 times
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Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 133 times
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Use the Meeting Dashboard
- 02:48
- Viewed 183 times
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Respond to a Meeting Poll
- 01:30
- Viewed 123 times
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Create a Meeting Poll
- 02:48
- Viewed 132 times
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Display Three Time Zones
- 01:52
- Viewed 91 times
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View Other Calendars
- 00:50
- Viewed 101 times
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Open a Shared Calendar
- 01:29
- Viewed 104 times
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Share Your Calendar
- 01:54
- Viewed 112 times
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Use the Scheduling Assistant
- 01:42
- Viewed 103 times
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Use the Immersive Reader Feature
- 01:33
- Viewed 98 times
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Dictate Your Email to Outlook
- 01:35
- Viewed 104 times
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Translate Emails in Outlook
- 01:32
- Viewed 101 times
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Make Your Outlook Signature Accessible
- 01:12
- Viewed 92 times
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Add Accessible Tables and Lists
- 02:32
- Viewed 127 times
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Improve the Accessibility of Images in Emails
- 01:18
- Viewed 94 times
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Improve Email Accessibility
- 02:02
- Viewed 96 times
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Send Automatic Out-of-Office Replies
- 02:22
- Viewed 103 times
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Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 109 times
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 72 times
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Delay Email Delivery
- 01:10
- Viewed 106 times
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Use Conversation View
- 01:47
- Viewed 101 times
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Clean Up Your Inbox
- 01:18
- Viewed 107 times
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Organize Your Messages with Rules
- 02:01
- Viewed 377 times
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Use Categories
- 02:51
- Viewed 89 times
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Easily Sort Your Mails
- 01:38
- Viewed 81 times
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Automate Routine Actions
- 02:19
- Viewed 96 times
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Create an Email Template
- 01:40
- Viewed 122 times
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Create a task from a message
- 02:00
- Viewed 144 times
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Share a task list
- 03:10
- Viewed 148 times
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Create a task or reminder
- 01:50
- Viewed 160 times
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Task Module Overview
- 01:56
- Viewed 251 times
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Manage Teams online meeting options
- 01:56
- Viewed 149 times
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Edit or delete an appointment, meeting or event
- 01:50
- Viewed 268 times
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Create a reminder for yourself
- 01:59
- Viewed 167 times
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Respond to a meeting
- 01:00
- Viewed 149 times
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Create an appointment or meeting
- 01:44
- Viewed 163 times
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Create different types of events
- 01:46
- Viewed 172 times
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Edit and customize views
- 01:55
- Viewed 168 times
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Presentation and introduction to the calendar
- 01:35
- Viewed 181 times
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Search options
- 01:23
- Viewed 140 times
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Sort and filter emails
- 02:51
- Viewed 163 times
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Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 242 times
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The Bcc Field in Detail
- 01:53
- Viewed 161 times
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Save and Print a Message
- 01:48
- Viewed 175 times
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 221 times
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Attach files efficiently in Outlook
- 02:20
- Viewed 162 times
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Process an incoming message
- 01:53
- Viewed 150 times
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Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 204 times
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Organize into Folders
- 01:57
- Viewed 167 times
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Set Your Work Hours in Outlook
- 02:02
- Viewed 178 times
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Create and add a signature to messages
- 01:26
- Viewed 160 times
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Manage new message notifications
- 01:40
- Viewed 152 times
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Change the default font of your emails
- 01:05
- Viewed 150 times
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Manage Views
- 02:36
- Viewed 135 times
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Add and manage multiple accounts on Outlook
- 01:24
- Viewed 201 times
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Explore the Interface
- 03:22
- Viewed 152 times
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Introduce the new version of Outlook
- 02:01
- Viewed 154 times
Objectifs :
This document aims to provide a comprehensive overview of the features available in the Outlook mobile application, focusing on calendar management, appointment notifications, and email settings. It is designed to help users effectively utilize these features for better organization and communication.
Chapitres :
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Introduction to Outlook Mobile Features
The Outlook mobile application offers several handy features beyond just sending emails. This guide will explore how to manage your calendar effectively, set notifications for appointments, and customize email settings to enhance your productivity. -
Managing Your Calendar
To access calendar features, tap on the calendar icon displayed in the agenda view. Here, you can view your appointments and upcoming events. The application allows you to choose different views for better organization: - **Day View**: View your appointments one day at a time. - **Three-Day View**: Display three days side by side for a broader perspective. - **Month View**: See all events for the upcoming month at a glance. To create a new appointment, tap the 'Add' button located at the top right corner. Enter a title and fill in the necessary information before confirming. Your new meeting will then be added to your calendar. -
Setting Notifications for Appointments
To ensure you never forget an appointment, Outlook sends notifications at times you choose. To set these notifications, follow these steps: 1. Tap your profile picture to open the menu. 2. Select the cogwheel icon to access settings. 3. In the calendar settings, open the notifications options. 4. Choose the default time for notifications on appointments. Additionally, you can set up notifications for your emails, modifying the sound associated with incoming messages. -
Managing Email Notifications
You can also choose to completely disable email notifications if you prefer not to be disturbed, such as during training sessions. In such cases, it is advisable to activate automatic replies to inform your contacts that you will not be reading emails for several days. To do this: 1. Go to your account settings. 2. Activate the automatic reply feature. 3. Write a message that will be automatically sent to colleagues trying to contact you. 4. Optionally, write a separate message for people outside your company by activating the corresponding button. -
Conclusion
In summary, the Outlook mobile application provides essential features for managing your calendar and email notifications effectively. By utilizing these tools, you can enhance your organization and ensure that you stay informed about your appointments and communications, even when you are unavailable.
FAQ :
How do I manage my calendar in Outlook Mobile?
To manage your calendar in Outlook Mobile, tap on the calendar icon to access the agenda view. You can switch between different views such as day, three-day, or month by tapping the respective buttons.
How can I create a new appointment in Outlook Mobile?
To create a new appointment, tap the add button located at the top right of the calendar screen. Enter a title and fill in the necessary information before confirming to add the meeting to your calendar.
How do I set notifications for my appointments?
To set notifications for your appointments, tap your profile picture to access the menu, then select the cog wheel for settings. In the calendar settings, open the notifications options to choose the default time for notifications.
Can I disable email notifications in Outlook Mobile?
Yes, you can disable email notifications by going into the settings and modifying the notification options for messages sent and received.
What are automatic replies and how do I set them up?
Automatic replies are pre-set messages that inform others of your unavailability. To set them up, go to your account settings and activate the automatic replies feature, where you can write a message for both internal and external contacts.
Quelques cas d'usages :
Scheduling Meetings
Professionals can use Outlook Mobile to schedule meetings efficiently by creating appointments directly from their mobile devices, ensuring they stay organized and on top of their commitments.
Setting Up Notifications for Important Events
Users can set up notifications for important appointments and deadlines, allowing them to receive timely reminders and avoid missing critical events.
Managing Work-Life Balance
By utilizing automatic replies during training or vacations, employees can inform colleagues of their unavailability, helping to manage expectations and maintain work-life balance.
Customizing Notification Sounds
Users can modify notification sounds for emails and calendar events to differentiate between types of alerts, enhancing their ability to prioritize tasks effectively.
Using Calendar Views for Planning
Professionals can switch between different calendar views (day, three-day, month) to plan their schedules according to their preferences, improving their time management skills.
Glossaire :
Outlook Mobile
A mobile application developed by Microsoft that allows users to manage their emails, calendars, and contacts on their smartphones or tablets.
Calendar Management
The process of organizing and scheduling appointments, events, and reminders within a calendar application.
Agenda View
A display format in calendar applications that shows a list of upcoming appointments and events in chronological order.
Notifications
Alerts or reminders sent by applications to inform users about upcoming events, messages, or other important information.
Automatic Replies
Pre-set messages that are automatically sent to contacts when a user is unavailable, typically used to inform others of their absence.
Profile Picture
An image that represents a user in applications, often used to access personal settings and account information.
Cog Wheel
An icon commonly used in applications to represent settings or configuration options.