Teams - Manage Conversation Options Tutorial

Manage and master advanced conversation options in Teams! Discover how to pin the profiles of your most important collaborators and explore additional features and options to optimize your discussions.

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Available in Microsoft365

Objectifs :

This video aims to explore the advanced functionalities of conversations in Teamstutorials, including how to manage and customize your conversations for better organization and accessibility.

Chapitres :

Introduction to Conversation Management
In the Discovery section of our Teamstutorials, we have previously covered the basics of conversations and message editing. However, conversations offer a wide array of functionalities and options that we will explore in this video.
Pinning Contacts for Easy Access
Do you have colleagues you chat with regularly? You can pin their profile to the top of your Conversations list for easy access. To do this, click on the three dots next to the person's name and select 'Pin.' This action will automatically move their conversation to the top of the list. Conversely, if you wish to unpin someone, repeat the process but choose 'Unpin' this time.
Organizing Conversations by Priority
Within the pin feature, you also have the ability to drag and drop conversations. This allows you to organize them by priority, ensuring that the most important chats are easily accessible.
Utilizing the Top Options
At the top of the Conversations list, three options are available to you: - **Mark all as Read**: This button marks all your messages as read, including notification messages. - **Messages and Meetings Filter**: This filter allows you to sort conversations by name, unread messages, meetings, or muted chats. - **New Conversation Editor**: This feature enables you to start a new conversation easily.
Customizing Conversation Options
Additionally, you can customize options for a specific person. This includes: - Marking their conversation as unread. - Disabling notifications when you receive a message from this person. - Adding or removing a shared application. - Deleting the conversation. Most of these options can be found in the menu at the top right of the conversation.

FAQ :

How can I pin a colleague's profile in Teamstutorials?

To pin a colleague's profile, click on the three dots next to their name in the Conversations list and select 'Pin'. This will move their profile to the top for easy access.

What does the 'Mark all as Read' option do?

The 'Mark all as Read' option allows you to mark all your messages, including notifications, as read in one action.

Can I organize my conversations by priority?

Yes, you can organize your conversations by dragging and dropping them within the list to prioritize certain chats.

What should I do if I want to stop receiving notifications from a specific person?

You can disable notifications for a specific person by accessing the conversation menu and selecting the option to disable notifications.

Is it possible to delete a conversation?

Yes, you can delete a conversation by selecting the appropriate option in the conversation menu, which will permanently remove it from your list.

What is the purpose of the Messages and Meetings filter?

The Messages and Meetings filter allows you to sort your conversations based on specific criteria, such as unread messages or meetings, making it easier to find what you need.

Quelques cas d'usages :

Organizing Team Communication

In a busy work environment, team members can use the pin feature to keep important colleagues at the top of their Conversations list, ensuring quick access to essential communications. This can improve response times and enhance collaboration.

Managing Notifications

A project manager can disable notifications for less critical team members while keeping alerts active for key stakeholders. This helps maintain focus on priority tasks without missing important updates.

Streamlining Meetings

Using the Messages and Meetings filter, a team can quickly locate all meeting-related conversations, ensuring that they are prepared and informed for upcoming discussions. This can lead to more productive meetings.

Customizing Conversations

A sales team can customize their conversations by adding shared applications relevant to their projects, facilitating better collaboration and information sharing among team members.

Prioritizing Tasks

By dragging and dropping conversations, team leaders can prioritize discussions based on project deadlines or urgency, helping to manage workflow and ensure that critical issues are addressed promptly.

Glossaire :

Conversations

A feature in Teamstutorials that allows users to communicate with colleagues through messages. It includes various functionalities for managing and organizing chats.

Pin

A function that allows users to keep a specific colleague's profile at the top of their Conversations list for quick access.

Unpin

The action of removing a colleague's profile from the top of the Conversations list, returning it to its original position.

Drag and Drop

A method of organizing conversations by moving them around within the list to prioritize certain chats.

Mark all as Read

A function that allows users to mark all messages in their Conversations list as read, including notifications.

Messages and Meetings filter

A tool that enables users to filter their conversations by specific criteria such as name, unread messages, meetings, or muted chats.

Conversation Editor

A new feature that allows users to customize their messaging experience, including options for individual conversations.

Notifications

Alerts that inform users when they receive new messages. Users can disable notifications for specific contacts.

Shared Application

An application that can be added or removed from a conversation, allowing for collaborative work within the chat.

Delete Conversation

The action of permanently removing a conversation from the Conversations list.

00:00:02

In the Discovery section of our Teams

00:00:05

tutorials, we've covered the basics

00:00:07

of conversations and message editing.

00:00:08

However, conversations offer a wide

00:00:10

array of functionalities and options

00:00:12

that we'll explore in this video.

00:00:14

Do you have colleagues you

00:00:16

chat with regularly?

00:00:17

You can pin their profile to the top of

00:00:19

your Conversations list for easy access.

00:00:22

To do this, click on the three dots next

00:00:25

to the person's name and select Pin.

00:00:30

And they'll automatically move to

00:00:32

the top of the list. Conversely,

00:00:34

if you wish to unpin someone, repeat

00:00:37

the process but choose unpin this time.

00:00:42

Within the pin feature,

00:00:44

you also have the ability to drag

00:00:46

and drop conversations, for instance,

00:00:48

to organize them by priority.

00:00:50

At the top of the list,

00:00:52

three options are available to you.

00:00:54

Mark all as Read.

00:00:56

This button marks all your messages as Read.

00:00:59

Including a notification,

00:01:01

messages or Messages and Meetings

00:01:03

filter allows you to filter by name,

00:01:06

unread, chat, meetings or muted,

00:01:09

and finally the new conversation editor.

00:01:12

Additionally, you can customize

00:01:14

options for a specific person,

00:01:17

mark their conversation as unread,

00:01:19

disable notifications when you

00:01:21

receive a message from this person,

00:01:24

add or remove a shared application,

00:01:27

or delete the conversation.

00:01:29

Most of these options can be

00:01:31

found in the menu at the top

00:01:33

right of the conversation.

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