Teams - Manage Conversation Options Tutorial
Manage and master advanced conversation options in Teams! Discover how to pin the profiles of your most important collaborators and explore additional features and options to optimize your discussions.
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Receiving Phone Calls
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Changing Voicemail Greeting
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Receiving Phone Calls on the Mobile Application
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Forwarding Calls to the Voicemail
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Ringing Another Number Simultaneously
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Adjusting Audio Devices
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Turning Off Call Forwarding
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Putting on Hold & Muting Microphone
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Blocking Specific Phone Numbers
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Customize notifications
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Schedule private or team meetings
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Add channels and tabs
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Start an instant meeting
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Pin a channel to your favorites
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Presentation of different tools in a meeting
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View events
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Create a team and add members
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Creating and Joining a Meeting
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Create private and shared channels
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Create, manage and set up a breakout room
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Creating or Joining a Team
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Responding or Reacting to a Message
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Overview of conversations
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Manage a meeting
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How to add Klaxoon to a current Teams meeting?
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Finding and Installing Teams for Mobile
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Chancing Your Status
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Private and small group chats
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Introduction to Teams
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Set up breakout rooms before the meeting
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Enabling Subtitles During a Meeting
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Invite external guests
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Manage privacy settings
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Starting a Conversation
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File Management
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Interact in a conversation
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Finding Help?
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Isolate a conversation window
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Disabling Conversation Notifications
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Get feedback from your coworkers with Forms questionnaires
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Posting in a Channel
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Managing Teams and Channels
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Store files in conversations
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Creating a Channel
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Create Approval Templates
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Copilot During Teams Meetings
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Enable Klaxoon as an App in Teams
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Use Templates for Document Creation
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Use Connectors to Receive Notifications
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Manage Document Approval
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When and Why to Use Town Hall
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Analyze Team Dynamics
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Differentiate Between Meeting Types
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End the Event and Gather Statistics
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Filter Your Document Display
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Manage Storage Spaces on Teams
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Manage priority people
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Respond to a meeting
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Customize colors and save the theme
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Create and modify a group
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Viewing and configuring notifications
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Setting your working hours
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Create custom fields
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Collections
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Set up widgets
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How to Manage Specific Settings
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Change your profile picture
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Make your work environment attractive
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Define your status message
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Dark Theme
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Turning web pages into notes
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Set up a period of quiet and focus
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Change your password
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Create custom fields
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Plan a meeting based on a conversation
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Synchronize only one channel
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Customize notifications
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Schedule private or team meetings
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Manage or edit transcripts and captions
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Add channels and tabs
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Pin a channel to your favorites
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Presentation of different tools in a meeting
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Automatically record a meeting
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Edit photo in Teams
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Chancing Your Status
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Share content in meetings
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Use a background image during a video call
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Isolate a conversation window
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Use and co-edit files
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Disabling Conversation Notifications
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Enabling Mobile Notifications
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Schedule Message Delivery
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Use Commands and Keyboard Shortcuts
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Use Viva Insights in Conversations
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Use Connectors to Receive Notifications
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Add and Explore Workflows
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Set Up Monitoring in a Channel with an RSS Feed
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Customize the Display of the Function Panel
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Edit, Delete a Share
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Search for Documents
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Automate Routine Actions
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Display Three Time Zones
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Recover deleted items
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Recall or replace an e-mail message
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Making changes to a text
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Consult the adoption of Copilot through Viva Insights
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Search from emails with Copilot
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Using Copilot in OneNote with Right-Click
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Organizing OneNote with Copilot
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Tracking changes in a Loop page with Copilot
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
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Use the Immersive Reader Feature
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Task Module Overview
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Manage Teams online meeting options
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Create a reminder for yourself
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Respond to a meeting
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Create an appointment or meeting
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Create different types of events
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Edit and customize views
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Presentation and introduction to the calendar
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Objectifs :
This video aims to explore the advanced functionalities of conversations in Teamstutorials, including how to manage and customize your conversations for better organization and accessibility.
Chapitres :
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Introduction to Conversation Management
In the Discovery section of our Teamstutorials, we have previously covered the basics of conversations and message editing. However, conversations offer a wide array of functionalities and options that we will explore in this video. -
Pinning Contacts for Easy Access
Do you have colleagues you chat with regularly? You can pin their profile to the top of your Conversations list for easy access. To do this, click on the three dots next to the person's name and select 'Pin.' This action will automatically move their conversation to the top of the list. Conversely, if you wish to unpin someone, repeat the process but choose 'Unpin' this time. -
Organizing Conversations by Priority
Within the pin feature, you also have the ability to drag and drop conversations. This allows you to organize them by priority, ensuring that the most important chats are easily accessible. -
Utilizing the Top Options
At the top of the Conversations list, three options are available to you: - **Mark all as Read**: This button marks all your messages as read, including notification messages. - **Messages and Meetings Filter**: This filter allows you to sort conversations by name, unread messages, meetings, or muted chats. - **New Conversation Editor**: This feature enables you to start a new conversation easily. -
Customizing Conversation Options
Additionally, you can customize options for a specific person. This includes: - Marking their conversation as unread. - Disabling notifications when you receive a message from this person. - Adding or removing a shared application. - Deleting the conversation. Most of these options can be found in the menu at the top right of the conversation.
FAQ :
How can I pin a colleague's profile in Teamstutorials?
To pin a colleague's profile, click on the three dots next to their name in the Conversations list and select 'Pin'. This will move their profile to the top for easy access.
What does the 'Mark all as Read' option do?
The 'Mark all as Read' option allows you to mark all your messages, including notifications, as read in one action.
Can I organize my conversations by priority?
Yes, you can organize your conversations by dragging and dropping them within the list to prioritize certain chats.
What should I do if I want to stop receiving notifications from a specific person?
You can disable notifications for a specific person by accessing the conversation menu and selecting the option to disable notifications.
Is it possible to delete a conversation?
Yes, you can delete a conversation by selecting the appropriate option in the conversation menu, which will permanently remove it from your list.
What is the purpose of the Messages and Meetings filter?
The Messages and Meetings filter allows you to sort your conversations based on specific criteria, such as unread messages or meetings, making it easier to find what you need.
Quelques cas d'usages :
Organizing Team Communication
In a busy work environment, team members can use the pin feature to keep important colleagues at the top of their Conversations list, ensuring quick access to essential communications. This can improve response times and enhance collaboration.
Managing Notifications
A project manager can disable notifications for less critical team members while keeping alerts active for key stakeholders. This helps maintain focus on priority tasks without missing important updates.
Streamlining Meetings
Using the Messages and Meetings filter, a team can quickly locate all meeting-related conversations, ensuring that they are prepared and informed for upcoming discussions. This can lead to more productive meetings.
Customizing Conversations
A sales team can customize their conversations by adding shared applications relevant to their projects, facilitating better collaboration and information sharing among team members.
Prioritizing Tasks
By dragging and dropping conversations, team leaders can prioritize discussions based on project deadlines or urgency, helping to manage workflow and ensure that critical issues are addressed promptly.
Glossaire :
Conversations
A feature in Teamstutorials that allows users to communicate with colleagues through messages. It includes various functionalities for managing and organizing chats.
Pin
A function that allows users to keep a specific colleague's profile at the top of their Conversations list for quick access.
Unpin
The action of removing a colleague's profile from the top of the Conversations list, returning it to its original position.
Drag and Drop
A method of organizing conversations by moving them around within the list to prioritize certain chats.
Mark all as Read
A function that allows users to mark all messages in their Conversations list as read, including notifications.
Messages and Meetings filter
A tool that enables users to filter their conversations by specific criteria such as name, unread messages, meetings, or muted chats.
Conversation Editor
A new feature that allows users to customize their messaging experience, including options for individual conversations.
Notifications
Alerts that inform users when they receive new messages. Users can disable notifications for specific contacts.
Shared Application
An application that can be added or removed from a conversation, allowing for collaborative work within the chat.
Delete Conversation
The action of permanently removing a conversation from the Conversations list.