Teams - Automatically record a meeting Tutorial

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Objectifs :

This document aims to provide a comprehensive guide on how to automatically record meetings in Microsoft Teams, detailing the steps for both the Microsoft Teams application and the classic version of Microsoft Outlook.

Chapitres :

  1. Introduction
    In today's digital workspace, effective communication is crucial. Microsoft Teams offers a feature that allows users to record meetings automatically, ensuring that important discussions are captured for future reference. This guide will walk you through the steps to enable automatic recording when scheduling meetings in both Microsoft Teams and the classic version of Microsoft Outlook.
  2. Recording Meetings in Microsoft Teams
    To record a meeting in Microsoft Teams, follow these steps: 1. Open the Microsoft Teams application. 2. Navigate to the 'Calendar' tab. 3. When scheduling a meeting, look for the 'Record Automatically' option in the meeting settings. This option is available only if you are the organizer of the meeting.
  3. Scheduling Meetings in Microsoft Outlook (Classic Version)
    If you prefer to schedule your meetings using the classic version of Microsoft Outlook, here’s how to enable automatic recording: 1. Open the Outlook application. 2. Click on 'Calendar'. 3. Select 'New Meeting' at the top left of the application. 4. Choose 'Teams Meeting'. 5. In the meeting options, check the box for 'Record Automatically'. **Note:** This procedure is only valid for the classic version of Outlook.
  4. Limitations with the New Version of Outlook
    It is important to note that the automatic recording feature is not available in the new version of Outlook. If you are using this version, you will need to set up automatic recording directly from the Microsoft Teams application.
  5. Conclusion
    Enabling automatic recording for meetings in Microsoft Teams can significantly enhance productivity by ensuring that all discussions are documented. By following the steps outlined in this guide, users can easily set up this feature in both Microsoft Teams and the classic version of Outlook, while being aware of the limitations in the new Outlook version.

FAQ :

How can I record a meeting in Microsoft Teams?

To record a meeting in Microsoft Teams, you can enable the 'Record Automatically' option when scheduling the meeting. This option is available in the meeting settings if you are the organizer.

Can I record meetings in the new version of Outlook?

No, the automatic recording feature is only available in the classic version of Outlook. In the new version, you will need to start the recording manually in Microsoft Teams.

What do I need to do to enable automatic recording in Outlook?

In the classic version of Outlook, open the calendar, click on 'New Meeting', select 'Teams Meetings', and then check the box for 'Record Automatically' in the meeting options.

Is the recording feature available for all users in Microsoft Teams?

Yes, as long as you are the meeting organizer and have the necessary permissions, you can enable the recording feature.

What happens if I forget to record a meeting?

If you forget to enable recording, you will need to manually start the recording during the meeting. It's advisable to remind participants at the beginning of the meeting.

Quelques cas d'usages :

Team Meetings

In a corporate environment, teams can use the automatic recording feature to ensure that all discussions during meetings are captured for future reference, improving accountability and follow-up.

Training Sessions

Organizations can record training sessions conducted via Microsoft Teams to provide resources for employees who were unable to attend, enhancing knowledge retention and accessibility.

Client Consultations

Consultants can record client meetings to document requirements and decisions made during discussions, ensuring clarity and reducing misunderstandings.

Project Kick-offs

During project kick-off meetings, recording can help capture initial ideas and project goals, which can be referenced later to keep the team aligned.

Remote Work Collaboration

Remote teams can utilize the recording feature to maintain a record of collaborative sessions, allowing team members to revisit discussions and decisions made during meetings.

Glossaire :

Microsoft Teams

A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Record Automatically

A feature that allows meetings to be recorded without manual initiation, useful for capturing discussions and decisions.

Outlook

A personal information manager from Microsoft, primarily used for email, calendar, task management, and contact management.

Meeting Organizer

The person who schedules a meeting and has control over its settings, including recording options.

Classic Version of Outlook

The traditional desktop version of Microsoft Outlook, which may have different features compared to the new version.

New Version of Outlook

The updated version of Microsoft Outlook that may have a different interface and features compared to the classic version.

Calendar Tab

A section in Microsoft Teams or Outlook where users can view and manage their scheduled meetings and events.

Meeting Options

Settings available when scheduling a meeting that allow the organizer to customize various aspects of the meeting.

résultat(s)
00:00:02
In Microsoft Teams,
00:00:03
you can record a meeting.
00:00:05
Additionally, when scheduling the meeting,
00:00:07
you have the option to activate
00:00:10
record automatically whether
00:00:11
you are on Outlook or Teams.
00:00:13
Here's how to proceed.
00:00:15
On the Microsoft Teams application,
00:00:17
go to the Microsoft Teams application,
00:00:19
then access the Calendar tab.
00:00:21
If you are scheduling a meeting,
00:00:24
the Record Automatically option
00:00:26
will be in the Meeting settings.
00:00:29
Note that you can use this option
00:00:31
only if you are the organizer
00:00:33
of the meeting on the Microsoft
00:00:35
Outlook Application Classic version.
00:00:37
Then open the calendar.
00:00:39
Click on New Meeting at the
00:00:41
top left of the application.
00:00:43
Click on Teams Meetings.
00:00:48
And then on meeting options check
00:00:50
the box for record automatically.
00:00:53
However, Please note that this
00:00:55
rocedure is only valid with the
00:00:58
classic version of Outlook.
00:01:00
If you are using the new version of Outlook,
00:01:03
this functionality will
00:01:04
no longer be available.
00:01:06
In this case the set of automatic
00:01:08
recording will need to be done from
00:01:10
the Microsoft Teams alication.

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résultat(s)
00:00:02
No Microsoft Teams,
00:00:03
Você pode gravar uma reunião.
00:00:05
Além disso, ao agendar a reunião,
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você tem a opção de ativar
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registar automaticamente se
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você está no Outlook ou no Teams.
00:00:13
Veja como proceder.
00:00:15
No aplicativo Microsoft Teams,
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vá para o aplicativo Microsoft Teams,
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em seguida, aceda ao separador Calendário.
00:00:21
Se estiver a agendar uma reunião,
00:00:24
a opção Gravar automaticamente
00:00:26
estará nas configurações da reunião.
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Observe que você pode usar essa opção
00:00:31
apenas se você for o organizador
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da reunião sobre a Microsoft
00:00:35
Versão do Outlook Application Classic.
00:00:37
Em seguida, abra o calendário.
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Clique em Nova Reunião no
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canto superior esquerdo da aplicação.
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Clique em Reuniões de Equipas.
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E, em seguida, nas opções de reunião, marque
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a caixa para registo automático.
00:00:53
No entanto, tenha em atenção que este
00:00:55
rocedure só é válido com a seringa
00:00:58
versão clássica do Outlook.
00:01:00
Se você estiver usando a nova versão do Outlook,
00:01:03
esta funcionalidade irá
00:01:04
já não está disponível.
00:01:06
Neste caso, o conjunto de
00:01:08
a gravação terá de ser feita a partir de
00:01:10
a alicação do Microsoft Teams.

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